Site Units/Hours Cost/Unit Estimated Actual Actual Cost Breakdown Room and hall fees 10 500 $5,000.00 $7,000.00 Site staff 8 50 $400.00 $400.00 Equipment $230.00 $250.00 Tables and chairs 1000 0.7 $700.00 $1,000.00 Total $6,330.00 $8,650.00
Annual Graduation Ceremony February 12, 2024
Site Units/Hours Cost/Unit Estimated Actual Actual Cost Breakdown Room and hall fees 10 500 $5,000.00 $7,000.00 Site staff 8 50 $400.00 $400.00 Equipment $230.00 $250.00 Tables and chairs 1000 0.7 $700.00 $1,000.00 Total $6,330.00 $8,650.00
Decorations Estimated Actual Flowers 100 200 $20,000.00 $15,000.00 Candles 30 0.4 $12.00 $15.00 Lighting 10 6 $60.00 $60.00 Balloons 1000 1 $1,000.00 $1,000.00 Paper supplies 2000 0.5 $1,000.00 $1,200.00 Total $22,072.00 $17,275.00
Publicity Estimated Actual Graphics work 1 500 $500.00 $400.00 Photocopying/Printing 1000 0.1 $100.00 $100.00 Postage 1000 0.05 $50.00 $50.00 Total $650.00 $550.00
Miscellaneous Estimated Actual Estimated vs. Actual Telephone 1 500 $500.00 $500.00 Transportation 5 100 $500.00 $500.00 Stationery supplies $0.00 $0.00 Fax services $0.00 $0.00 Total $1,000.00 $1,000.00
Refreshments Estimated Actual Food 1000 6 $6,000.00 $5,000.00 Drinks 1000 3 $3,000.00 $3,500.00 Linens 1000 0.1 $100.00 $400.00 Staff and gratuities 40 50 $2,000.00 $4,500.00 Total $11,100.00 $13,400.00
Program Estimated Actual Performers 3 50 $150.00 $100.00 Speakers 1 100 $100.00 $90.00 Other $200.00 $500.00 Total $450.00 $690.00
Prizes Estimated Actual Ribbons/Plaques/Trophies 1000 20 $20,000.00 $20,000.00 Gifts 1000 15 $15,000.00 $17,000.00 Total $35,000.00 $37,000.00
Total Expenses Estimated Actual
$76,602.00 $78,565.00
Project Budget for Annual Graduation
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$40,000.00
Estimated Actual
11%
22%
1%
1%
17 %
1%
47%
Site Decorations Publicity Miscellaneous Refreshments Program
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