Project Plan-Phase 2: Week 6?Risk Management
Project Plan-Phase 2: Week 6 Risk Management and Human Resource Management Plans
Guidelines and Scoring Rubric
Purpose
The process of project management has five phases, 1) design/initiation which you just completed, 2) finalizing your plan before implementation which you will do now, 3) implementation, 4) monitor and control and finally, 5) evaluation and lessons learned as well as knowledge transfer.
During phase 2 – finalizing the project plan, you will continue to create the tools and documents you will need when you implement your project as the project manager in phase 3.
Week 4: Deliverables and Critical Success Factors (CSFs)
Week 5: Work Breakdown Structure (WBS) and Gantt Chart
Week 6: Risk Management and Human Resource Management Plans
Week 7: Communication Plan
Week 8: Develop a PowerPoint presentation you will present to your team and all stakeholders to get everyone ready for implementation of your project next term.
In this assignment, students document, track and manage project’s risks and utilization of human resources. The risk management will be accomplished through the use of a Risk Register chart.
Using the Risk Register is a way to identify, document and manage all of the risks associated with a project. The chart details provide an easy way to scan for level of risk, status, potential responses, who is responsible for the risk in addition to the project manager or other details needed to manage the risk. This is a great way to keep everyone informed when this document is presented at the weekly team meetings and in communication with all stakeholders.
Another key tool is called the RACI chart which helps you identify who is responsible, accountable, consulted, or informed for each major project task. The RACI (responsible, accountable, consulted, informed) chart will help manage and track utilization of human resources; this facilitates monitoring and control as well as provides one means of communication. It documents and makes it clear who is responsible for bringing the task to completion, on time, on budget.
Due Date: Sunday 11:59 p.m. MT at the end of Week 6.
Total Points Possible: 100
Requirements – Project Plan-Phase 2: Week 6 Risk Management
- Complete the Risk Register and RACI documents for your project. Attach as appendices to a professional, scholarly paper.
- Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition.
Preparing the paper
- All project risks must be identified and added to your risk register following the example. Attach as appendices to a professional, scholarly paper.
- The RACI chart must provide the responsibility, accountability, consulted, or informed status for each member of the team for all major project tasks following the RACI example. Attach as appendices to a professional, scholarly paper.
- Ideas and information from professional sources must be cited correctly using the current edition of the APA manual.
- Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing.
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| Category | Points | % | Description |
| All of the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendices to a professional paper | 45 | 45 | All of the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendices to a professional paper |
| RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper | 45 | 45 | RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper |
| Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition. Professional paper follows guidelines for Writing a Professional Paper. | 10 | 10 | Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition. Professional paper follows guidelines for Writing a Professional Paper. |
| Total | 100 | 100 | A quality assignment will meet or exceed all of the above requirements. |
Grading Rubric
| Assignment Criteria | Exceptional
(100%) Outstanding or highest level of performance |
Exceeds
(88%) Very good or high level of performance |
Meets
(80%) Competent or satisfactory level of performance |
Needs Improvement
(38%) Poor or failing level of performance |
Developing
(0) Unsatisfactory level of performance |
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| Content
Possible Points = 90 Points |
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| All of the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as appendices to a professional paper | 45 Points | 40 Points | 36 Points | 17 Points | 0 Points | ||
| All of the project risks are identified and the details are entered into the risk register appropriately, following the example format. Documents are attached as appendices to a professional paper | Most of the project risks are identified and the details are entered into the risk register appropriately, following the example format. Documents are attached as appendices to a professional paper | Some of the project risks are identified or the details are not entered into the risk register appropriately, or entries do not follow the example format. No professional paper is included | Few of the project risks are identified or the details are not entered into the risk register appropriately. | Entries do not follow the example format. | |||
| RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as appendices to a professional paper | 45 Points | 40 Points | 36 Points | 17 Points | 0 Points | ||
| RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper Project Plan-Phase 2: Week 6 Risk Management | RACI chart shows most of the major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper | RACI chart shows some of the major project tasks without the responsibility, accountability, consulted, or informed status for each member of the team or entries do not follow the example provided. Professional paper not included | RACI chart shows few of the major project tasks without the responsibility, accountability, consulted, or informed status for each member of the team. | Entries do not follow the example provided. | |||
| Content Subtotal | _____of 90 points | ||||||
| Format
Possible Points = 10 Points |
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| Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition. Professional paper follows guidelines for Writing a Professional Paper. | 10 Points | 9 Points | 8 Points | 4 Points | 0 Points | ||
| No grammar, spelling, punctuation, reference, citation, or APA errors Professional paper follows guidelines for Writing a Professional Paper. | 1 total grammar, spelling, punctuation, reference, citation, or APA error Professional paper follows guidelines for Writing a Professional Paper. | 2 total grammar, spelling, punctuation, reference, citation, or APA errors Professional paper follows few guidelines for Writing a Professional Paper. Project Plan-Phase 2: Week 6 Risk Management | 3 total grammar, spelling, punctuation, reference, citation, or APA errors Professional paper does not follow guidelines for Writing a Professional Paper or professional paper not included | 4 or more total grammar, spelling, punctuation, reference, citation, or APA errors | |||
| Format Subtotal | _____of 10 points | ||||||
| Total Points | _____of 100 points | ||||||
Appendix A: Responsible, Accountable, Consulted, Informed, (RACI) Chart
| Project Tasks – Major | Team Member
(RAC or I) |
Team Member
(RAC or I) |
Team Member
(RAC or I) |
Team Member
(RAC or I) |
| Project Tasks – Subtasks | ||||
Explain terms in professional paper: R = Responsible A = Accountable C = Consulted I = Informed. Add more rows as needed to include ALL team members and tasks.
Appendix B: Risk Register
Project _____________Risk Register
(name)
Version: Date:
| No. | Rank | Category | Risk | Description | Triggers | Potential Responses | Probability | Impact | Risk Owner | Status |
Column Heading Clarification
No. (#): This is the risk number from your Risk Analysis.
Rank: Use the following risk ranks to rank each risk in relation to their risk event probability.
Rank of 1 = 1–9%; Rank of 2 = 10–19%; Rank of 3 = 20–39%; Rank of 4 = 40–59% and Rank of 5 = 60–99%
Rule of thumb (ROT): List the risks in order of rank from the highest probability to the lowest. This table gives you an easy way to scan your top threats while monitoring all of your potential risks.
Category: Where the risk falls in relation to the project (e.g. project risk, people risk, and hardware/software)
Risk: Describes what the risk is briefly; for example, whether the risk is from new technology or new partnering relationships.
Description: Describes the risk event in more detail and helps clarify to the identified risk. (e.g., vendor is new /experienced, new technology)
Triggers: Explain the symptoms that you identify as indicators that the risk event is occurring. (e.g., conflicts)
Potential Responses: What we should do if a risk is triggered (e.g., keep to plan, intervene with xxxx)
Probability: The chance of this risk event occurring rated as high, medium, or low
Impact: The effect the risk could have on the project and is rated as high, medium, or low
Risk Owner: This is the person who is accountable for the risk. He or she is responsible for enacting the risk-management plan for this event in conjunction with the PM.
Status: This is whether or not the risk event occurs.
Occurred: The actions taken and outcomes from the risk event would be stated here, along with a description of the actual impact it had on the project.
Not occurred but still a potential risk: While the risk event has not happened but still has the potential to occur, it describes the primary prevention strategies that are in place and lists the team members responsible for carrying out those actions or strategies.
No longer a risk: If the risk event did not occur and is no longer a potential threat, the details of this classification change would be described here. For example, once all of the hardware is obtained, the potential hardware procurement risks would be removed.
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