What are the key findings regarding compliance with laws and regulations as a component of workforce management? How does the employer-employee relationship factor into legal compliance

7© 2014 Wiley Periodicals, Inc. Published online in Wiley Online Library (wileyonlinelibrary.com). DOI 10.1002/ert.21428

By its simplest definition, workforce man- agement refers to all of the processes

and activities needed to maintain a produc- tive workforce. As a business discipline, workforce management comprises several distinct areas, including time and attendance tracking, staff scheduling, absence and leave tracking and compliance, employment-law compliance, and the emerging area of fatigue risk management. Although workforce- management transactions have been automated for decades—dating back to the once- ubiquitous punch-clock—the discipline has evolved dramatically in recent years and is now used in savvy organizations and HR functions to measure and improve labor effectiveness and efficiency.

As workforce-management technology becomes more advanced, it enables organiza- tions to automate a larger portion of critical labor activities, freeing up time for other strategic initiatives. In addition, the detailed information provided by these software solu- tions gives employers much greater visibility and insight into their workforce processes, which enables them to operate more nim- bly and make better-informed decisions based on actual data. The employers that move beyond the long-standing “punch-in/ punch-out” approach to workforce manage- ment and implement the tools and processes that enable them to better align employee schedules, activities, and costs with business

objectives are the most likely to see measur- able gains.

In light of factors such as an increas- ingly aggressive regulatory environment and increased global competition, organizations have been forced to reevaluate their work- force-management systems and strategies with an eye toward more robust automation and greater coverage for compliance require- ments. One notable regulatory expansion is the Affordable Care Act (ACA), which has already been a catalyst for some workforce- management process redesign and system investment.

Several trends define the ways in which organizations are shifting their approach to these pressing issues. To identify and explore these trends, WorkForce Software and Workforce conducted an extensive sur- vey of HR professionals in organizations of all sizes, industries, and geographic distribu- tions. Released on October 7, 2013, some of the significant findings from the “Workforce Management Trend Survey 2013–2014” are summarized here.

HR’S GROWING INFLUENCE

One of the biggest shifts in workforce man- agement today revolves around who actu- ally owns the discipline. Although workforce management touches nearly every depart- ment within an organization, a growing

Key Trends in Workforce Management and New Challenges for HR

Marc Moschetto

Employment Relations Today

8 Marc Moschetto Employment Relations Today DOI 10.1002/ert

INCREASING WORKLOAD IN ENSURING COMPLIANCE WITH NEW LAWS AND REGULATIONS

Another emerging challenge for those responsible for workforce management is the constantly growing workload associated with ensuring compliance. Continuing an upward trajectory noted in last year’s find- ings, respondents were 13 times more likely to report an increase in compliance-related work than a reduction. The study found two main reasons for this increase: (1) the rapidly changing laws and regulations and (2) the task of demonstrating compliance that is so crucial to reinforcing employee trust, confi- dence, and morale.

When asked about the most significant concern regarding their ability to handle the burgeoning compliance workload, 71 per- cent of respondents cited keeping pace with changing laws and regulations as their biggest challenge. Not only must HR adhere to these numerous and intricate policies, but they must also make sure employees are made aware of them, which can be particularly challenging for an employer operating in multiple coun- tries with distinct compliance demands.

In addition, more than a quarter of respon- dents (28 percent) indicated that labor-law compliance is primarily an employee morale and engagement concern, as responses to labor laws directly influence employee atti- tudes. For instance, the reclassification of employees in regard to the ACA employee mandate has created anxiety about total hours, wages, and perceived value among employees, as well as skepticism about the reasons behind employer policy changes. This raises legitimate concerns for companies and their ability to maintain employee engage- ment. Lean compliance staffing has also

number of companies are consolidating their workforce-management strategies under HR. According to WorkForce Software’s research, 68 percent of organizations surveyed house workforce management in HR, representing an increase of 12 points from 2012. Not only does this increase illustrate that organizations are taking a more holistic view of employee activities, but it also highlights the growing awareness of using workforce management to support employee morale, retention, and performance.

In addition to common talent-related top- ics, HR teams are also increasingly tasked with ensuring their companies operate in full compliance with the many different wage, hour, and leave regulations at the local and national levels. A plurality of survey respon- dents (40 percent) indicated that the task of managing labor compliance has become much more difficult over the last year.

Despite the growing challenges associ- ated with ensuring compliance, doing so has emerged as one of the most significant busi- ness priorities for today’s employers. The risks of noncompliance are numerous and can generate substantial costs as well as a drag on performance. Although the dollar expenses of the fines and penalties result- ing from noncompliance are a top concern, as ranked by 53 percent of respondents, an almost equal number (52 percent) suggested the impact of noncompliance with labor regulations can impair the company. This highlights the close relationship between workforce management and employee morale and retention. A positive corporate brand is a key feature in a company’s ability to con- tinually attract new talent and retain its best employees, further emphasizing why work- force management is increasingly handled by HR.

Winter 2014

9Key Trends in Workforce Management and New Challenges for HR Employment Relations Today DOI 10.1002/ert

general, and the high-volume and low-duration nature of intermittent leave is even more difficult to track. Moreover, in environments in which the HR department lacks a formal mechanism for being alerted to a new leave case, requests may be received at the last minute with inadequate time to review eligi- bility, provide supporting forms, or otherwise ensure the proper steps have been followed.

IMPACT OF THE AFFORDABLE CARE ACT

Considered to be the most significant piece of domestic legislation in decades, the imple- mentation of the Affordable Care Act will have a significant impact on a large number of employers with operations in the United

States, including 65 percent of survey partici- pants who will be affected by the employer mandate. In a positive sign, most organizations are taking a proactive approach to managing their upcoming ACA obligations. Overall, 60 percent of respondents claim to have a good understanding of the Act, while only 13 percent indicated that they do not have a strong understanding of how the ACA will affect their workforce-management processes.

The sense of active preparation is further supported by the number of organizations reporting that they are committed to execut- ing on the ACA strategy they had in place before the delay on the employer mandate. Although organizations now have until 2015

prompted fears that employees will receive fewer communications and be left in the dark about why policy changes are taking place and how they will be affected.

GROWING CONCERNS REGARDING LEAVE MANAGEMENT

While the emergence of new laws, changes to existing laws, and employees who may not be clear on the purpose of these changes are challenging enough, specific changes to leave entitlements have raised additional concern. The sheer number and variety of leave enti- tlements available to employees has grown at a historic pace in recent years. As a result, employers operating in the United States can now be responsible for adhering to more than 300 state regulations from coast to coast, as well as mandatory sick-time ordinances in certain major cities and the leave policies specific to the organization. Companies with global employee bases face even larger hur- dles as they must also maintain compliance with those international policies.

Among the numerous difficulties in admin- istering leave, one of the most common challenges is the gaps in the communications process. In fact, informing HR about leave in a timely fashion is a top concern, with nearly half of all respondents (45 percent) ranking last-minute communication between managers and HR as a significant challenge. Another major factor was that leave-related workloads are often too large for available staff, as cited by 43 percent of respondents. Further difficulties include tracking intermit- tent and reduced-schedule leave.

Taken together, the top challenges affect- ing leave management reinforce each other. Overburdened HR professionals may have limited time to dedicate to managing leave in

Employers operating in the United States can now be responsible for adhering to more than 300 state regulations from coast to coast, as well as mandatory sick-time ordinances in cer- tain major cities and the leave policies specific to the organization.

Employment Relations Today

Marc Moschetto Employment Relations Today DOI 10.1002/ert

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Time and attendance management is the function most likely to have some degree of automation, with 40 percent of respondents using in-house systems, 33 percent relying on commercial systems, and only 18 percent still tracking employee time manually. Although in-house systems tend to be the method of choice and can be custom-built to meet the unique needs of the organization, they do present some limitations. For instance, they do not always integrate well with other sys- tems or receive updates as commercial sys- tems do, and they are typically less ready for rapid shifts in functionality to accommodate new regulatory pressures or changing busi- ness models.

The study also showed a significant and growing correlation between overall user satisfaction with the various systems and approaches being used. Unsurprisingly, man- ual administration and a mix of disparate sys- tems proved to be the two least satisfactory approaches to workforce management. Com- mercial and outsourced approaches received the best reviews, while in-house systems for staff scheduling were rated highly as well. This suggests that scheduling practices are more fundamentally distinct by industry and company than other workforce-management functions.

The study found that one of the big- gest factors contributing to dissatisfaction with workforce-management systems is the amount of manual work still required, with more than half of all respondents (52 percent) saying there is still too much manual work involved. The other major concern was poor integration with other systems, as noted by 40 percent of respondents. As workforce-management functions continue to be brought under HR’s leadership, more attention is being paid to how a unified view

to ensure ACA compliance, 63 percent of respondents suggested they are pressing on with their plans.

The survey also revealed that most orga- nizations with US operations are concerned with how the ACA will affect their busi- ness, particularly in terms of their part-time or contingent workforces. The biggest fears regard how complications affecting the hours of part-time workers can damage employee satisfaction and retention. This is especially important for organizations in which contin- gent workers make up a large portion of their workforces. Some respondents noted that the ability to offer flexible work schedules is a central recruiting tool, and as such, compli- ance with the ACA’s employer mandate will have a deep impact on their contingent-labor practices. Regardless of the extent to which organizations are affected by the ACA, it is clear that most employers are ready to make the investments in more capable workforce- management solutions to address the labor regulations they currently face.

AUTOMATING MANAGEMENT PROCESSES

Although workforce management continues to be consolidated under the HR function, and is increasingly viewed as a pillar in achieving employee engagement and opera- tional efficiency, organizations still report lackluster results against those goals. A pri- mary reason for the delta between ambition and achievement in these areas is a lack of sophisticated workforce-management tools in place at most organizations. Despite the rapid evolution of workforce management and the growing number of tools available to automate those key processes, the majority of organizations rely primarily on in-house systems or manual processes.

11Key Trends in Workforce Management and New Challenges for HR Employment Relations Today DOI 10.1002/ert

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of labor data can support effective deci- sions. This is confirmed by the number of large organizations indicating that the biggest shortcoming of their workforce-management systems was not manual labor but poor inte- gration. And, as many organizations continue to use distinct, internally developed systems, integration continues to be a serious obstacle.

EMPLOYEE FATIGUE AS AN INCREASING RISK FACTOR AND GROWING MANAGEMENT CONCERN

The study also explored the causes, impacts, and business responses to employee fatigue. As overworked and overtired employees are more prone to accidents, employee fatigue is and continues to be a major concern for safety-intensive organizations. However, research shows that fatigued workers are less productive and more prone to make mistakes in any setting, not just those environments and industries where personal and coworker safety are at risk. The survey confirms the growing concern for employee fatigue, with more than half of all respondents indicating that workers are more fatigued than in previ- ous years. In addition, 71 percent of organiza- tions reported fatigue as having a moderate to major impact on employee performance.

When asked about the specific risks posed by employee fatigue, the answers varied by industry type. Those in the manufacturing, energy, and health-care fields cited safety concerns as their top fatigue-related issue, but business and professional services organi- zations cited negative business outcomes and poor performance.

There are several concerns regarding employee fatigue consistent across different industries as well. Leading the pack among the top concerns for both safety-focused and

performance-focused industries is employee morale. This can be explained by the link between employees being overworked or inadequately rested and feeling less enthusi- astic about their jobs. One potential result is unplanned turnover, and the resulting costs and impacts can cause major deterioration of business performance.

Given the significant repercussions and costs associated with fatigue, the survey aimed to reveal the biggest barriers to suc- cessful fatigue management. The most com- monly cited obstacle was budget constraints, which indicates that organizations recognize the problems posed by employee fatigue but

lack the adequate resources to comprehen- sively address it.

Still, for many organizations, the challenge is in understanding how fatigue affects the business, as they do not realize that if left unchecked, fatigue can lead to additional time off due to sickness, accident, injury, or attrition due to overwork or stress. This correlation emphasizes the interconnected nature of workforce-management functions, as the areas of scheduling, attendance poli- cies, and absences each contribute to and are affected by employee fatigue.

Strategies for Mitigating Fatigue

Although many organizations report insufficient resources to address fatigue holistically, a large portion of survey respondents report at least some level of prevention strategy at work today.

As workforce-management functions continue to be brought under HR’s leadership, more atten- tion is being paid to how a unified view of labor data can support effective decisions.

12 Marc Moschetto Employment Relations Today DOI 10.1002/ert

Employment Relations Today

work-life balance training, schedule bal- ancing, and office-relaxation programs and activities, with health and wellness programs receiving the greatest number of mentions.

The survey also found differences in the use of fatigue-management practices based on an organization’s size and geographic footprint. For instance, globally distributed companies tend to favor adjusting schedules (52 percent) rather than using flextime. This difference indicates some challenges organi- zations may have with implementing flextime on a larger scale, or perhaps the regulatory or cultural obstacles regarding flextime in certain regions. In addition, highly distrib- uted organizations are more likely to utilize telecommuting (32 percent) as a strategy for addressing employee fatigue. As communi- cation and collaboration technologies con- tinue to improve, telecommuting will likely become a more popular option for mitigat- ing employee fatigue risk and increasing employee engagement.

THE FUTURE OF WORKFORCE MANAGEMENT

The survey points toward a maturation of workforce-management infrastructure under way among employers of all sizes, with large organizations more apt to be ahead of the curve. One catalyst for this evolution is the need for increased visibility into, and analyt- ics about, an organization’s workforce due to new market and regulatory conditions. This is especially important given the uncertainty and confusion faced by many organizations and their employees in light of the ACA implemen- tation. However, the greatest takeaway may be the increasingly strong linkage between workforce management and employee engage- ment, satisfaction, and morale.

Among the numerous methods of addressing employee fatigue, the most widely used strategy is flextime, with more than a third of partici- pants (35 percent) indicating the use of this practice. Another effective strategy for mitigat- ing fatigue risks is schedule adjustments, which are used by 34 percent of respondents.

It is important to note that these two prac- tices are not mutually exclusive, as they share a common dimension: added complexity for the scheduler. This highlights again the eleva- tion of advanced workforce-management techniques, as both flextime and scheduling adjustments are rooted in an understanding of hours worked, essential skills, and avail- able personnel. The use of these strategies also underscores the need for sophisticated

scheduling systems to make fatigue-related adjustments easier for managers to admin- ister in real time. Despite the fact that more organizations aim to mitigate employee fatigue, almost a third (32 percent) reported that they currently do not have a strategy in place, further indicating how many orga- nizations still lack the resources to address fatigue appropriately.

In addition to flextime and schedule adjustments, participants indicated that they use a wide range of strategies to mitigate fatigue, including the implementation of tele- commuting policies, providing stress- management training, and relying on con- tingent labor. Less-utilized methods are the provision of health and wellness programs,

As communication and collaboration technolo- gies continue to improve, telecommuting will likely become a more popular option for mitigat- ing employee fatigue risk and increasing employee engagement.

13Key Trends in Workforce Management and New Challenges for HR Employment Relations Today DOI 10.1002/ert

Winter 2014

Although the processes that comprise workforce management, such as schedul- ing, timekeeping, and leave management, are geared toward saving time, reducing errors, and boosting profitability, the operational gains are only part of the story. Each of these activities touches on matters that are sen- sitive and deeply personal for employees: when they work, how they work, and their rights when they take leaves. As such, more organizations have recognized the importance of workforce-management functions, process refinements, and new-solution purchases and their role in making the organization a more desirable place to work.

The other major takeaway from the survey is the growing interest in analytics platforms

and leave-management automation that can deliver new workforce-based efficiencies to mitigate lost productivity. Still, the need to increase operational efficiencies and raise employee engagement is not in conflict; they just highlight the growing demand for workforce-management programs that are transparent and fair, while delivering more timely, reliable, and actionable data for cen- tralized analysis. Increased expectations about what workforce management can and should deliver have led to higher rates of dis- satisfaction with manual processes. As such, a workforce-management strategy shaped by people but built on the right tools can mean the difference between measurable improve- ments and breakthrough results.

Marc Moschetto brings more than two decades of technology marketing experience to his role as the vice president of marketing at WorkForce Software. He has delivered his insights on technology and business needs, outsourced employee-benefits admin- istration, and workforce management in articles in various publications, webcast presentations, blogs, and social-networking sites, as well as traditional seminars and presentations. Previously, he was the director of industry marketing and corporate communications at Workscape and has held senior marketing roles at human capital management providers Infor/Workbrain and SmartTime as well as General Electric. He may be contacted at [email protected]

Copyright of Employment Relations Today (Wiley) is the property of John Wiley & Sons, Inc. and its content may not be copied or emailed to multiple sites or posted to a listserv without the copyright holder's express written permission. However, users may print, download, or email articles for individual use.

1

Concerning Coffee Consumption

Student Name

Columbia Southern University

Course Name

Instructor Name

Date

ARTICLE CRITIQUE EXAMPLE

ARTICLE CRITIQUE SECTIONS There are typically four sections of the article review: Introduction, summary, analysis, and conclusion. Be sure to review your syllabus’s instructions for any additional requirements.

Introduction

The introduction should introduce the article by providing the reader with the article title and the author name. It will also give some details about what you will be talking about in the subsequent paragraphs.

Summary The summary follows the introduction and presents the main points of the

article. The summary provides readers with an overview of the article, which will help them understand your analysis. Only include information that is relevant to your analysis.

Analysis After the summary comes the analysis. This is where you analyze the article

for the reader. This is your chance to give your opinion on the article’s content. Conclusion

The conclusion is last. This is where you make any final points and draw your conclusion about the information presented in the article. Your references will follow on the next page – remember to always start them on a fresh page.

For further information regarding these sections and helpful tips on how to write your article critique, please view the Article Critiques tutorial.

APA 7th edition allows for a variety of different font choices for papers. Options include

Times New Roman (size 12), Calibri (size 11), Arial (size 11), Lucida Sans Unicode (size

10), and Georgia (size 11). This example paper is written in Times New Roman, size 12.

The same font and font size should be used throughout the entire paper.

2

Concerning Coffee Consumption

“Coffee… the Effects are as Good as the Aroma,” written by Edward H. Nessel (2012),

asserts that coffee is both delicious and provides a myriad of health benefits in every cup.

However, while Nessel (2012) acknowledges that coffee should not be consumed in excess, he

does not discuss the potential hazards that are posed to regular coffee drinkers, focusing instead

almost exclusively on the positive. An opposing study by Ja Young Jung (2013) of Seoul

Venture University posits that the potential negative side effects of habitual coffee consumption

are often ignored due to the popularity of the drink and the conflicting information provided to

the consumers.

Summary

According to Nessel’s (2012) research, coffee is packed with unexpected health benefits.

Polyphenols, one of the coffee bean’s many components, are the primary cause of these amazing

effects due to their key ingredient: Chlorogenic acid. This acid is known to both reduce chronic

inflammation and act as a mental stimulant. “Regular coffee consumption… lowers the risk of

developing type 2 diabetes by up to 67 percent” (Nessel, 2012, p. 6) because certain enzyme

activities that increase blood sugar are blocked by the chlorogenic acid. This same acid also

strengthens and protects DNA from potential damage, theoretically lowering the risks for a

variety of different cancers. Nessel believes that Americans in general should be made aware of

these health benefits, as well as the type of coffee that they should be drinking; “green beans,”

for example, are packed with polyphenols and should be favored over their more popular roasted

counterparts, since the all-important polyphenols can be reduced or even destroyed by roasting.

Article critique introductions

need to include the name of

the article and its author.

The Summary section should provide an

overview of the information that will be

analyzed in the Analysis portion of the critique.

Use these guiding questions to help structure your Summary:

What was this article about? Why was this article written?

Who is the target audience for this article? What is the author’s opinion on this topic?

What is the author’s main argument?

The introduction is the only section

that does not receive its own level

heading. It follows immediately

after your title, which is boldfaced.

3

Analysis

While Nessel’s (2012) arguments for coffee consumption are convincing, there are a

number of other studies that show coffee can have just as many negative effects as positive.

Jung’s (2013) study, for example, finds that caffeine leads to “dependency, withdrawal

symptoms… and… both psychological and physical symptoms of addiction” (p.155).

Additionally, while Nessel (2012) states that the polyphenols present in coffee can help to

prevent cancer, Jung (2013) finds that the equally present caffeine can negatively affect the

reactions of cellular tissues exposed to carcinogens. Nessel’s (2012) argument for the

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