Explain the differences between functional conflict and dysfunctional conflict. Provide examples. Step 5: Now, let us assume that the communications among team members continued to deterio
This is the second of three assignments. The project sponsor has approved the project schedule and communication matrix. It is now time to execute the project.
Instructions
Write a 3–4 page paper that addresses the following concerns from the project sponsor:
Step 1: The sponsor would like a summary of your project.
- Summarize your project to date, including a message regarding the completion and implementation of the Communication Plan & Project Schedule.
- Note: Do not repeat your introduction from the first assignment to avoid a high Safe Assign percentage.
Step 2: The sponsor is now asking for a report with not a lot of details.
- Explain to the sponsor why a milestone report might be a more useful report and discuss at least three milestones for the project.
Step 3: The sponsor is confused about the communication plan completed earlier and is questioning its effectiveness.
- Explain the format and content of the communication matrix and how it is being used to enhance communications among stakeholders.
- Note: Chapter 4 in the course textbook discusses communication plans.
Step 4: As the project moves further into the execution process, conflict among stakeholders becomes more evident, and the project manager needs to address it. A good project manager understands that there are two types of conflict to be on the lookout for – functional and dysfunctional.
- Explain the differences between functional conflict and dysfunctional conflict. Provide examples.
Step 5: Now, let us assume that the communications among team members continued to deteriorate to the point where some team members were authorized to work virtually from remote locations. Now that some team members are working virtually, new communication issues have surfaced.
- Discuss tips for alleviating communication problems and enhancing the performance of virtual teams, while reassuring the sponsor that the situation is under control.
- Note: Refer to Chapter 11 in the course textbook.
This course requires the use of Strayer Writing Standards. For assistance and information, please refer to the Strayer Writing Standards link in the left-hand menu of your course. Be sure to include a cover page. Note: the cover page is not included in the 3–4 page count requirement. Check with your professor for any additional instructions.
The specific course learning outcome associated with this assignment is:
- Revise a project plan so that it addresses reporting, stakeholder communication, and conflict management.
I will be serving as the wedding planner for my younger sister, Mila, whose nuptials are set for this summer. So, my first question to her was, "how much money do you have to spend on this?" What is the exact date of the occasion? What can we reasonably hope to gain from this experience? So, she informed me that I could do anything I wanted as long as it was beautiful and within budget, and that she and her fiancé had no more demands. The whole cost is $25,000. On this budget, I need to find a location, a caterer, a photographer, and some flowers for 200 guests! The big day is set for the 23rd of September 2022. This is the largest project I've ever taken on, but I'm certain I can succeed. My sister, on the other hand, indicated there would be no more funds available.
My first order of business was to put together a team of people who would assist me in planning this spectacular event, and to that end, I have already recruited two other individuals to assist me. My objectives are to ensure that everything is finished one week before the wedding and to pull off a gorgeous wedding while remaining within the budget. In order to achieve these objectives, the first thing I need to do is locate a location, flowers, a cake, invites, and a photographer. But I did warn the happy couple that they may have to be willing to compromise on some aspect of their relationship. By acting in this manner, I will ensure that I am able to accurately record all of my expenditures. In addition to this, I will make sure that everyone on my team is on the same page as me. First things first, I spoke to the couple and asked them if they could cut their guest list down to 155 people; doing so would assist a great lot with the budget since it will allow us to rent a location that is smaller. In addition, they will be making their own invites with some assistance.
My goals are to zero in on what the excited couples want and to carry out their requests to the best of my ability with the assistance of my staff and the stakeholders, who include the parents of the bride and groom. My second goal is to finish at least two thousand dollars under our original spending plan. Matrix structure is what I'm working with right now for the structure.
I had meetings with the parents to let them know of my research and what everything cost; they were not satisfied with the pricing and asked me to visit a few more sites. I spoke with numerous photographers and venues and obtained their quotes. I was able to locate a lovely ballroom for about $10,000, which includes the catering and the cake, as well as the photographer and flowers. I asked my cousin to DJ for me for a fee of one thousand dollars as a favor. The budget now stands at a total of $18,000. I was able to accomplish my goal while coming in $7,000 under budget. I also discussed the matter with the parties involved, namely the parents of the bride and groom.
In the beginning, the venue wanted $18,000, and I had to work to get the price lowered. In addition, I used some sources to obtain card stock paper and design and make invitations, and they turned out pretty well. The primary client that I had to work hard with was the venue. At first, they wanted $18,000, and I had to work to get the price lowered. I talked to the bride and groom; they were excited about everything except the flowers; they wanted roses and a more expensive flower. I explained to them that they should get flowers that are in season and get greengage than flower; the cost would be less and it would still be pretty. They agreed with me, and they were excited about everything else except the flowers. A budget calculator is a wonderful tool to use in order to keep track of each and every cent that you spend, and this is something that I use to help me keep track of my spending.
Because the wedding is drawing near so quickly, we have certain times by which we need to be ready, and I have far more work to do than I did previously. It is necessary for me to check that everything is in order. Due to the fact that it is already September, I have to be prepared for an unwelcome shift in the weather. Because of this, I needed to buy a couple heaters and umbrellas just in case it became chilly or it started raining. This helps you keep within your budget, and even after making this purchase, I'm still $7,000 under budget.
This undertaking would not have been possible without the assistance of the numerous individuals who lent a hand to me during its completion. I am aware that it was challenging, but we were successful; the wedding is now just two weeks away, and I am grateful to my two assistants and my parents for assisting me with the financial preparations. The bride and groom for their assistance in making choices on the wedding budget and working with the company to implement improvements. If you go over your budget in one or two categories, it will force you to either spend more than you intended on the wedding or make sacrifices in one or more categories. This initiative was effective because the participants were aware of their preferences and stayed within their financial constraints.
I made sure to keep track of both the payments I made and the receipts I received from the firms because I never wanted to be in a situation where I had to pay twice for something that the company claimed I hadn't already paid for. And this is exactly why making payments with a credit card rather than cash is the better financial decision. I have completed the task project. I have been successful, and I am pleased with my colleagues for supporting me and helping us achieve our goals.my objectives, which I have set out to reach, is $7,000.
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