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STUDENT – PRODUCT ASSESSMENT TASK

PRODUCT ASSESSMENT TASK

Task Number 2 of 3 Task Name Policies and Procedure Manual

National unit/s code CPCCBC5007B

National unit/s title Administer the Legal Obligations of a Building or Construction Contractor

National qualification code CPC50210 National qualification title Diploma of Building and Construction (Building)

RMIT Program code C5256A RMIT Course code BUIL6238C

Section A – Assessment Information

Duration and/or due date:

Due at the end of week 12

Task Instructions

Type of Product (tick which applies)

☐ Project

☐ Report

✓ Portfolio

☐ Case study

Summary and Purpose of Assessment

This is the second of three (3) tasks to demonstrate that you can administer the legal obligations of a

building or construction contractor, including obligations as either party to a contract.

Assessment Instructions

You must identify and plan for meeting the legal obligations of a construction business by creating a folder of policies, procedures and other tools.

What

This task follows on from Assessment Task 1.

You have now completed a comprehensive review of the legal administration requirements of a building and construction business and of your specific company.

You must now use that information to document or collate all of the legal documentation and information required to meet your company obligations, maintain human resource relations and manage the best interests of clients.

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You will create and collate a comprehensive folder of paperwork for the administration of legal obligations in the building and construction industry.

Your folder is expected to be the source document on which to base all other decisions about policies, procedures, records and reports across the business. Therefore, you should include, to address the listed criteria:

• Policies

• Procedures

• Sample contracts / work offers

• Workflow charts, tables, schedules, appendixes or other ways of expressing information

• Monitoring Tools

• Record templates

• Reporting templates

• Information about software, files or other technology to be used

• Copies of consultations, online enquiries and other communications for confirming approval of licensing and registration and similar

You can use any source of information, including sample policies, procedures and templates you have been exposed to in this and other classes, the internet, workplaces with which you are familiar and industry sources to inform your folder.

• Where you collate information from these sources, you will need to include the source in a reference list

• Where you have decided to include a copy of information you must annotate that information to indicate the adjustments that may need to be made, how it meets the business requirements and the process for maintaining the information.

Your folder must:

• Have a table of contents

• Use page numbers, version control and footers consistent with legal documentation

• Be in a logical order that groups information together.

• Link policies, procedures and their related documentation, record keeping tools, reporting and other templates together for easy use.

It is strongly suggested that the sections in your folder relate to and are in the order of the criteria in the Marking Guide in Section B of this assessment. However, each section may be made up of many different documents.

IMPORTANT: You should consider this an opportunity to investigate best practice and the highest possible standards of employee welfare, provision and security. You should include details and opportunities that you would want for yourself irrespective of the cost at this point of time. For example, you may wish to include, in your important insurances, redundancy insurance schemes. You might also like to look at welfare opportunities including employee assistance programs.

You must use the criteria in the marking guide at Section B of this Assessment to prepare and check your work and collate your folder prior to submission.

Where

You will be provided some class time to work on this assessment, however, it is expected that you will need to complete the majority of the assignment outside of class.

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How

You will be assessed against the criteria listed in the marking guide in Section B of this task. You must attempt all the tasks:

o Satisfactory (S) performance- able to complete all the tasks correctly

o Not Yet Satisfactory (NYS) performance – not able to complete all the tasks correctly

Students need to achieve satisfactory (S) results in all three (3) assessments to be deemed Competent (CA).

Conditions for assessment

• You must submit all assessment evidence as instructed. Your assessor will assess the documentation you provide.

• You must complete the task within the maximum allowed duration.

• Please make arrangements with your assessor at least one week prior to the assessment due date if you feel you require special allowance or allowable adjustment to this task

• Provide information to the student on how to submit their product including how to name the file/folder

• You will have the opportunity to resubmit any product deemed unsatisfactory (one re-submit is allowed per unit).

• You will be assessed as satisfactory or not satisfactory

• You can appeal the assessment decision according to the RMIT Assessment Processes.

Instructions on submitting your project/portfolio/report

This assessment must be completed then submitted online through CANVAS (unless otherwise instructed by the

teacher/assessor). This assessment must be an individual submission and student’s own work.

Equipment/resources students must supply: Equipment/resources to be provided by RMIT or the workplace:

• Computer with word processing software and internet access

A USB drive for transporting and storing files.

• Computers with relevant software and internet access.

• Documentation that should normally be available in either a building or construction office – see list within the assessment.

• Relevant codes, standards and regulations

• Copies of appropriate awards and workplace agreements

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• Office equipment, including calculators, photocopiers and telephone systems

A suitable work area appropriate to the process.

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Section B – Marking Guide Below is a checklist for how this assessment task will be judged as satisfactory or not satisfactory.

Key Criteria that must be demonstrated

This assessment demonstrates the skills and knowledge to administer the legal obligations of a building or construction contractor, including obligations as either party to a contract.

The student must collate a comprehensive plan, using policies, procedures and other tools, for meeting legal obligations.

Students require access to a safe work environment for assessment in simulation.

Students will need access to the following resources:

• Documentation that should normally be available in either a building or construction office

• Relevant codes, standards and regulations

• Copies of appropriate awards and workplace agreements

• Office equipment, including calculators, photocopiers and telephone systems

• A suitable work area appropriate to the process.

Criteria for Assessment Satisfactory Comment

Y N

The student has submitted a comprehensive folder for the legal administration of a building and construction business.

The folder, at a minimum, contains all related information and tools for:

 Meeting company obligations  Maintaining human resource relations  Managing the best interests of clients.

The student has included all sources of information in a reference list as an Appendix to their folder.

The student has annotated any policies, procedures, tools and other information they include direct from a source. The annotations include:

The adjustments that may need to be made

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How the business requirements are addressed by the inclusion

The process for maintaining the information as current

The folder is in a logical order that groups information together.

The folder includes:

A table of contents

Page numbers

Version control

Footers consistent with legal documentation

The folder links policies, procedures and their related documentation, record keeping tools, reporting and other templates together for easy use.

The student has indicated where each of the criteria in this checklist is addressed within the folder.

1 The student has identified the need to register the business.

The types OR sources of business registration have been identified

The information required for registration has been obtained from:

Internal sources (provided)

External sources

The student has submitted, within their folder, all relevant procedures for establishing and registering the business.

The steps for registration have been identified in accordance with owner/operator preferences and legal requirements.

The student has identified all relevant fees related to the registration applications.

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2 The student has identified the need for business contractor licensing.

The types OR sources of business contractor licensing have been identified.

The information required for licensing has been obtained from:

Internal sources (provided)

External sources

The student has submitted, within their folder, all the relevant application forms relating to building registration from appropriate government authorities i.e. Victorian Building Authority (VBA).

The types OR sources of subcontractor licencing have been identified.

The student has document subcontractor licensing requirements in:

Conditions on work and other contracts

Policies

Procedures for recruitment

Procedures for selection

3 The student has identified the responsibilities of operating a construction business in accordance with legislation.

The student has addressed each record keeping responsibility with a range of tools including, at a minimum:

A policy

A procedure

A tool

Note: A tool may include templates and checklists.

Where the student has created tools to address responsibilities:

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Each tool includes instructions for completion by a range of people in the workplace.

Each tool indicates any relevant calculations to be completed.

Each tool indicates any relevant measurements to be taken.

4 The student has included policies OR procedures OR tools for ensuring that both:

Legal documents

Records

Are:

Kept

Carefully maintained

The student has taken into consideration privacy law in the storage maintenance of legal documents and records.

The student has included (where appropriate):

Times

Dates

Storage locations

Access restrictions or requirements

Standards for completion such as spell checked, accurate, using blue pen or similar.

5 The student has included at least two (2) sample employment contracts. Each contract:

Indicates the award or other employment agreement addressed by the contract

Indicates, using annotation, notes or comments where and how each is determined or customised on a case- by-case basis for new engagements.

Indicates, using annotation, notes or comments where calculations are required. This includes:

The formulas for calculations

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The information sources for calculations

Any references to, such as page numbers, headings, schedules or sections, in the award

Addresses the principles of workplace agreements

Addresses the other legalities of workplace agreements

6 The student has included recruitment and selection practices including at least one (1) of each of the following:

Policy

Procedure

Tool

The policies, procedures and tools address either together or individually:

Recruitment

Selection

Each policy, procedure and tool apply equal opportunity principles including:

– race – colour – gender – sexual orientation – age – physical or mental disability – marital status – family or carer’s responsibilities – pregnancy – religion – political opinion – national extraction

social origin

7 The student has included procedures for:

Employment termination

Employment redundancy

The student has explained for each:

The process

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Considerations

Legalities.

The student has included relevant and related:

Policies for termination and redundancy

Tools for termination and redundancy implementation

The student has included policies and procedures that apply to termination and redundancy processes.

The student should identify:

The information sources for determining exit pay

Where calculations are made, the student should mention the formulas OR software functions to be used.

The combination of amounts or calculations required to determine exit pay

The variations that can occur due to age, position, training, state or similar.

8 The student has established a dispute resolution policies, procedures and processes for staff to follow.

The process has been documented in a clear way.

The process is articulated in each other relevant area of policies, procedures and tools through links or specific additional instructions.

The student has included relevant and related tools for implementation.

9 The student has included a drafted correspondence to an OHS authority to determine the necessary approvals or permits prior to work commencing.

The student has used the research from AT1 on provisions and their research to include:

Policies related to:

OHS

Workers Compensation

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Return to work

Rehabilitation

Noise Abatement

Working Hours

Procedures related to:

OHS

Workers Compensation

Return to work

Rehabilitation

Noise Abatement

Working Hours

Tools related to:

OHS

Workers Compensation

Return to work

Rehabilitation

Noise Abatement

Working Hours

Where the student has created tools:

Each tool includes instructions for completion by a range of people in the workplace.

Each tool indicates any relevant calculations to be completed.

Each tool indicates any relevant measurements to be taken.

The student has explained in relation to the included policies, procedures and tools and the OH&S legislation, regulations and other provisions:

The rights of workers

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The responsibilities of workers

10 The student has identified practices for:

Taxation

GST

Superannuation

The student has included the practices for taxation, GST and superannuation in:

Policies

Procedures

Tools

The policies, procedures and tools ensure taxation, superannuation and GST payments are in compliance with Australian Taxation Office requirements including the requirement for payments to be:

Recorded

Collected

Made

The student has included at least one (1) example of the each of the following completed records using random or other sourced data:

Business Tax Records

Employee Tax Records

GST Records

Superannuation Records

The student has shown all working on calculations.

Where the student has created tools to address responsibilities:

Each tool includes instructions for completion by a range of people in the workplace.

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Each tool indicates any relevant calculations to be completed.

Each tool indicates any relevant measurements to be taken.

11 The student has identified relevant insurances required for legal administration of the business.

The student has identified at least two (2) alternative and suitable insurance policies to provide appropriate cover for each of the following:

Personnel

Property

Project works

Any other identified insurance needs

The student has identified the relevant insurance policies that will provide cover for each of the following categories.

Personnel

Property

Project works

12 The student has included fair trading practices including at least one (1) of each of the following:

Policies

Procedures

Tools

The student has accurately identified the businesses responsibilities for fair trading and embedded these across all areas of legal administration.

The student has identified the best interests of clients and embedded these in the policies, procedures and tools.

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The student has included any sample terms, conditions or other aspects of contracts that must be used to promote best interests.

13 The student has identified procurement practices including at least one (1) of each of the following:

Policy

Procedure

Tool

The procurement policies, procedures and tools ensure:

Renewable materials are used as a primary aim wherever possible over non-renewable materials

Low energy materials are used in preference to high energy materials, where practical

14 The student has included processes to ensure compliance with environmental protection legislation including at least one of each of the following:

Policy

Procedure

Tool

The student has identified relevant methods for:

Recording information and data

Reporting information and data

Reporting non-compliances

Responding to environmental emergencies.

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Section C – Feedback to Student

Has the student successfully completed the task? Yes No

Feedback to student:

Assessor Name Date