In this milestone, you will develop a resource management plan and update your project with this material using MS Project software. An Excel spreadsheet

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Project Scope Statement

Project Title: Value-Driven Project and Portfolio Management in the Pharmaceutical Industry

I. Introduction

The focus of this project is to implement a value-driven Project and Portfolio Management (PPM) system within PharmaAdvance Inc. to enhance the alignment of Research and Development (R&D) and operational projects with strategic business objectives. It will include the adoption of PPM tools, development of governance frameworks, training, and change management.

II. Purpose and Justification

The purpose of this project is to optimize how PharmaAdvance selects, prioritizes, and manages its portfolio of project, specifically in R&D, regulatory, and product development. The justification lies in increasing Return on Investment (ROI), reducing time to market for new drugs, and ensuring compliance and transparency in project selection and execution. This supports strategic business goals such as innovation leadership, regulatory compliance, and sustainable growth

III. Scope Description

This project will result in the implementation of a comprehensive PPM framework, including:

· Deployment of a PPM software solution (e.g., Planisware or Clarity PPM)

· Creation of standardized project evaluation criteria

· Integration of risk, cost, and value analysis tools

· Development of dashboards for executive visibility

· Governance model to ensure project alignment with corporate strategy

· Training modules for project and portfolio managers

IV. High-Level Requirements

· Ability to score and rank projects based on business value

· Integration with existing ERP and R&D systems

· User roles and access control functionality

· Real-time analytics and reporting dashboards

· Customizable workflows for different departments.

· Compliance with FDA/E<A and data privacy regulations

V. Boundaries

Included

· Corporate-wide deployment of PPM across R&D, regulatory, and operations

· Software customization and integration

· Change management and training

Excluded

· Full ERP replacement or reengineering

· Legacy project clean-up unless needed for migration

· Changes to regulatory submission processes outside of portfolio selection

VI. Strategy

The project team will follow a phased Agile-Waterfall hybrid methodology. The initial planning and requirements phases will use a waterfall approach, followed by iterative deployments and testing of the PPM tool. Stakeholder engagement, training, and change management will run in parallel. A project governance committee will oversee progress

7. Acceptance Criteria

· All critical users have access to the PPM system with role-appropriate permissions

· Minimum 90% of active projects rated using the new value-based model

· Portfolio dashboards are available and populated with live data

· Users complete training and score ≥80% on post-training assessments

· All integrations tested and approved by IT and business units

· All critical users have access to the PPM system with role-appropriate permissions

· Minimum 90% of active projects rated using the new value-based model

· Portfolio dashboards are available and populated with live data

· Users complete training and score ≥80% on post-training assessments

· All integrations tested and approved by IT and business units

VIII. Constraints

· Limited availability of SME (subject matter expert) resources.

· Budget cap of $1.2 million for development and implementation.

· Completion deadline of 12 months from project start.

· System must support multi-sites, multi-phase clinical trials

IX. Assumptions

· Leadership will support change and resource allocation

· All business units will participate in the training

· Current project data is complete enough for migration

· Regulatory requirements will remain stable during implementation

· Chosen software will be compatible with existing infrastructure

X. Cost Estimate

XI. Cost/Benefit Analysis

Costs:

· Total estimated cost: $1.12 million.

· Opportunity cost due to resource reallocation during pilot.

Benefits:

· Improved project success rate by 15–25%.

· Faster time-to-market could yield millions in early revenue.

· Better resource allocation resulting in cost savings across portfolios.

· Enhanced ability to prioritize high-impact, high-value projects.

· Long-term strategic alignment reducing project redundancy and failure.

Conclusion: The long-term financial and strategic benefits significantly outweigh the implementation cost, making this project a high-value investment for sustainable portfolio growth in a competitive pharmaceutical environment.

Phase II

Work Breakdown Structure (WBS): Value-Driven Project and Portfolio Management

References

Heldman, K. (2021). PMP project management professional exam study guide (10th ed.). Wiley. Kerzner, H. (2022). Project management: A systems approach to planning, scheduling, and

controlling (13th ed.). Wiley.

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Instructions

In this milestone, you will develop a resource management plan and update your project using MS Project software. When building a project plan, project managers use the resources an organization makes available to complete the work necessary to deliver the project. When a project manager builds a project plan, work packages are created that define the specific work activities that need to be completed. It is essential that a project manager understand what work needs to be completed so he or she can determine what resources (people, materials, knowledge, money) are needed, for how long (duration), and when these resources are needed (schedule). Some of this will be known and some unknown.

During the early stages of a project (initiation phase), there are many unknowns, so planning is not precise. During the execution phase, accuracy of managing resources is essential for project and program management success. A project manager wants to use organizational resources as efficiently as possible.

Ideal resource management ensures the project manager has the right people working on the right work packages at the right time.

Prompt I

Thus far in the course, you have completed a case study overview, a project charter, and a project scope statement. You have also set up your project using MS Project software. In this milestone, you will develop a resource management plan and update your project with this material using MS Project software. An  Excel spreadsheet template  has been provided for your use in creating a resource management plan. If you prefer a different format, you are free to use the format you prefer.

You will determine what your resource management plan will need, but at a minimum it should include the following  critical elements:

I. Provide a list of  human resources required for the project.

II. Identify the specific  skill set needed.

III. Describe the  roles and key responsibilities for each job type.

IV. Provide a list of  equipment items to be used.

V. Identify the  purpose of each equipment item.

VI. Identify the  types and quantities of equipment needed.

VII. Provide a list of  materials needed.

VIII. Identify people or  resource constraints (dates of availability).

IX. Identify the specific  planning dates when resources are needed.

Your resource management plan can be submitted in any appropriate format as long as all critical elements are covered. All citations should be in APA format. In addition, you will submit an MS Project file (.mpp) that combines the work from Milestone Two with this milestone.

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