Communications

For this assignment you will write two “emails”. In actuality, these will be written as discussion posts. Although this assignment will take place on a discussion forum, it is not one of the 5 discussion activities for the term and is considered a separate assignment. One will be an email to the staff of a hypothetical company detailing a staff event, the second will be a reply to another student’s version of that email, stating that you will be unable to attend for a reason of your choosing. 

Part 1: Direct Email (5%)

You are to write a post formatted as an email (see Module 7 “Example Email”). This is to be posted in the discussion forums. Go to “Activities” then “Discussions” and under the “Direct and Indirect Emails” thread post a new topic. For this assignment, pretend you are one of the following:

• The office manager at an accounting firm planning an office retreat for 20 people
• The owner of a storage company planning a professional development day for five junior sales representatives
• The Lead Paralegal at a law firm planning a Family Day afternoon for 12 paralegals and their families
• The Event Planner at a marketing company planning a staff holiday party

Using full sentences and one or two complete paragraphs, write an email to announce your plans to your work group. Make sure to include:

1. A subject line
2. A direct opening
3. Details
4. An action point in your conclusion
5. A salutation and a farewell
6. A full email block signature.

Invent the details. See the email example in  for a sample.

Part 2: Indirect Email Response (5%)

You are to respond to a classmate’s direct email post. In this response you are to tell them that you cannot attend the function you have been asked to attend. This email MUST be written in the indirect pattern. Failure to do so may result in an automatic 0%. The indirect method means your email should be structured as follows:

1. A subject line (that does not mention that you won’t be attending)
2. A pleasant buffer that does not mention that you don’t be attending
3. Context and details that explain the reasons you can’t attend without directly saying that you won’t be attending
4. The “bad news” that you won’t be attending
5. A closing that is pleasant and does not refer to the bad news again
6. A salutation and farewell.

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