Throughout the past few weeks, you have learned about the type of l
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Throughout the past few weeks, you have learned about the type of leader you’d like to be and how you can use your leadership skills in project management. This week’s reading discussed Kotter’s eight-step model of planned organization, appreciative inquiry, and the psychological and emotional processes involved in successful change. Leading an IT project will require you to use all of these skills when working with stakeholders. One of the most important project tasks is to present the scoping information to the stakeholders.
For this assignment, you will revise your team’s project plan to present to stakeholders. Access your team’s draft of the Project Plan Template from the Wk 3 Team – Apply: Project Scope, Budget, and Timeline Stakeholder Meeting Role Play assignment, and re-save it so you can work on it individually.
Using information from the previous weeks’ assignments and instructor feedback, revise the Project Plan Template. Your new project plan should include the following revisions and additions:
- A summary of the project in Section 1: Summary
- An individual revision of the timeline from the Wk 3 Team – Apply: Project Scope, Budget, and Timeline Stakeholder Meeting Role Play assignment in Section 3: Schedule – Milestones
- A list of stakeholders (refer to the Wk 3 – Apply: Project Management Flowchart and Summary assignment document) in Section 4: Resources
- An analysis of impact of change that should occur based on the risk assessment in Section 6: Change Management
- An explanation and justification for the changes made in your revision of your group’s decisions in an Appendix section
Cite two sources other than Intuit, Inc. company documents.
Format your citations according to APA guidelines.
Simple Cost Benefit Analysis Or
| SIMPLE COST BENEFIT ANALYSIS TEMPLATE | |||||||
| COMPANY NAME | Oracle | DATE CONDUCTED | 12/3/20 | ||||
| PROPOSED PRODUCT/INITIATIVE/SERVICE | Exadata Cloud Service | COMPLETED BY | Kevin Moore | ||||
| QUANTITATIVE ANALYSIS | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | TOTAL | |
| NON-RECURRING COSTS | |||||||
| Hardware | $ – 0 | $ 100,000.00 | $ – 0 | $ 100,000.00 | $ – 0 | $ 200,000.00 | |
| Servers | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Desktop | $ – 0 | $ – 0 | $ 100,000.00 | $ – 0 | $ – 0 | $ 100,000.00 | |
| Telecommunication Equipment | $ – 0 | $ 20,000.00 | $ – 0 | $ 20,000.00 | $ – 0 | $ 40,000.00 | |
| Software (Packaged or Custom) | $ 6,200.00 | $ – 0 | $ – 0 | $ 6,200.00 | $ – 0 | $ 12,400.00 | |
| Computer Room Upgrades | $ 5,000.00 | $ – 0 | $ 5,000.00 | $ – 0 | $ 5,000.00 | $ 15,000.00 | |
| Furniture and Fixtures | $ – 0 | $ – 0 | $ 15,000.00 | $ – 0 | $ 15,000.00 | $ 30,000.00 | |
| Project Organizational/Support Costs | $ 15,000.00 | $ 7,000.00 | $ 4,000.00 | $ 3,000.00 | $ 3,000.00 | $ 32,000.00 | |
| Planning (upon Approval) | $ 10,000.00 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ 10,000.00 | |
| Procurement | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Contract Negotiations | $ 300.00 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ 300.00 | |
| Labor | $ 160,000.00 | $ 140,000.00 | $ 120,000.00 | $ 100,000.00 | $ 80,000.00 | $ 600,000.00 | |
| Infrastructure | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Development | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Business Process Owners (Users) | $ 4,000.00 | $ – 0 | $ – 0 | $ – 0 | $ 4,000.00 | ||
| Management | $ 8,000.00 | $ – 0 | $ – 0 | $ – 0 | $ 8,000.00 | ||
| Training of Employees (Pre-Implementation) | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | ||
| Transition Costs (Parallel Systems) | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | ||
| Post-Implementation Reviews | $ 3,000.00 | $ – 0 | $ – 0 | $ – 0 | $ 3,000.00 | ||
| TOTAL NON-RECURRING COSTS | $ 211,500.00 | $ 267,000.00 | $ 244,000.00 | $ 229,200.00 | $ 103,000.00 | $ 1,054,700.00 | |
| RECURRING COSTS | |||||||
| Hardware/Software | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Software Maintenance and Upgrades | $ 10,000.00 | $ 10,000.00 | $ 10,000.00 | $ 10,000.00 | $ 10,000.00 | $ 50,000.00 | |
| Computer Supplies | $ 20,000.00 | $ 20,000.00 | $ 20,000.00 | $ 20,000.00 | $ 20,000.00 | $ 100,000.00 | |
| Desktops (Incremental to the Project) | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Help Desk Support | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| Ongoing Additional Labor | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| IT Staff Costs (including Benefits) | $ 500,000.00 | $ 500,000.00 | $ 500,000.00 | $ 500,000.00 | $ 500,000.00 | $ 2,500,000.00 | |
| User Training | $ 39,975.00 | $ 39,975.00 | $ 39,975.00 | $ 119,925.00 | |||
| Storage for Cloud | $ 10,032.00 | $ 10,032.00 | $ 10,032.00 | $ 10,032.00 | $ 10,032.00 | $ 50,160.00 | |
| Infrastructure | $ 297,288.00 | $ 297,288.00 | $ 297,288.00 | $ 297,288.00 | $ 297,288.00 | $ 1,486,440.00 | |
| Telecommunications | $ 10,032.00 | $ 10,032.00 | $ 10,032.00 | $ 10,032.00 | $ 10,032.00 | $ 50,160.00 | |
| Office Leases | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| TOTAL RECURRING COSTS | $ 887,327.00 | $ 847,352.00 | $ 887,327.00 | $ 847,352.00 | $ 887,327.00 | $ 4,356,685.00 | |
| TOTAL COSTS | $ 1,098,827.00 | $ 1,114,352.00 | $ 1,131,327.00 | $ 1,076,552.00 | $ 990,327.00 | $ 5,411,385.00 | |
| QUANTITATIVE BENEFITS | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | TOTAL | |
| REVENUES | |||||||
| Sell of old infastructure | $ 40,000.00 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ 40,000.00 | |
| Sell of old hardware | $ 15,000.00 | $ 15,000.00 | |||||
| Sell of desktops | $ 80,000.00 | $ 80,000.00 | |||||
| TOTAL REVENUES | $ 55,000.00 | $ – 0 | $ 80,000.00 | $ – 0 | $ – 0 | $ 135,000.00 | |
| COST SAVINGS | |||||||
| Decreased Cost of Services Provided | $ 1,650,000.00 | $ 2,640,000.00 | $ 2,970,000.00 | $ 2,970,000.00 | $ 3,300,000.00 | $ 13,530,000.00 | |
| Savings from Business Process Improvements | $ 660,000.00 | $ 1,320,000.00 | $ 1,980,000.00 | $ 2,640,000.00 | $ 3,300,000.00 | $ 9,900,000.00 | |
| Productivity Gains | $ 130,000,000.00 | $ 260,000,000.00 | $ 390,000,000.00 | $ 520,000,000.00 | $ 650,000,000.00 | $ 1,950,000,000.00 | |
| Savings from Structural Changes | $ 15,000.00 | $ 20,000.00 | $ 20,000.00 | $ 55,000.00 | |||
| Savings from Optimized Information (or Flow) | $ 1,650,000.00 | $ 2,640,000.00 | $ 2,640,000.00 | $ 2,970,000.00 | $ 3,300,000.00 | $ 13,200,000.00 | |
| Decreased Information Publishing Cost | $ 100,000.00 | $ 200,000.00 | $ 300,000.00 | $ 400,000.00 | $ 500,000.00 | $ 1,500,000.00 | |
| Reduced Staffing Cost (including Overtime) | $ 50,000.00 | $ 250,000.00 | $ 300,000.00 | $ 400,000.00 | $ 500,000.00 | $ 1,500,000.00 | |
| Reduced Staff Turnover Costs | $ 40,000.00 | $ 100,000.00 | $ 150,000.00 | $ 200,000.00 | $ 250,000.00 | $ 740,000.00 | |
| Rent | $ 60,000.00 | $ 120,000.00 | $ 240,000.00 | $ 360,000.00 | $ 480,000.00 | $ 1,260,000.00 | |
| TOTAL COST SAVINGS | $ 134,225,000.00 | $ 267,290,000.00 | $ 398,580,000.00 | $ 529,960,000.00 | $ 661,630,000.00 | $ 1,991,685,000.00 | |
| COST AVOIDANCE | |||||||
| Hardware | $ 100,000.00 | $ 100,000.00 | $ 100,000.00 | $ 300,000.00 | |||
| Security | $ 6,000.00 | $ 6,000.00 | $ 6,000.00 | $ 6,000.00 | $ 6,000.00 | $ 30,000.00 | |
| Utilities | $ 48,000.00 | $ 96,000.00 | $ 192,000.00 | $ 288,000.00 | $ 384,000.00 | $ 1,008,000.00 | |
| TOTAL COST AVOIDANCE | $ 154,000.00 | $ 102,000.00 | $ 298,000.00 | $ 294,000.00 | $ 490,000.00 | $ 1,338,000.00 | |
| OTHER BENEFITS | |||||||
| (Enter Other Benefits Here) | $ – 0 | ||||||
| $ – 0 | |||||||
| TOTAL OTHER BENEFITS | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| TOTAL BENEFITS | $ 134,434,000.00 | $ 267,392,000.00 | $ 398,958,000.00 | $ 530,254,000.00 | $ 662,120,000.00 | $ 1,993,158,000.00 | |
| CLICK HERE TO CREATE SIMPLE COST BENEFIT ANALYSIS TEMPLATES IN SMARTSHEET | |||||||
Analysis Summary
| SIMPLE COST BENEFIT ANALYSIS TEMPLATE | |||||||
| QUANTITATIVE ANALYSIS | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | TOTAL | |
| BENEFITS | |||||||
| COST SAVINGS | $ 134,225,000.00 | $ 267,290,000.00 | $ 398,580,000.00 | $ 529,960,000.00 | $ 661,630,000.00 | $ 1,991,685,000.00 | |
| COST AVOIDANCE | $ 154,000.00 | $ 102,000.00 | $ 298,000.00 | $ 294,000.00 | $ 490,000.00 | $ 1,338,000.00 | |
| REVENUE | $ 55,000.00 | $ – 0 | $ 80,000.00 | $ – 0 | $ – 0 | $ 135,000.00 | |
| OTHER | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | $ – 0 | |
| TOTAL BENEFITS | $ 134,434,000.00 | $ 267,392,000.00 | $ 398,958,000.00 | $ 530,254,000.00 | $ 662,120,000.00 | $ 1,993,158,000.00 | |
| ACCUMULATED BENEFITS | $ 134,434,000.00 | $ 401,826,000.00 | $ 800,784,000.00 | $ 1,331,038,000.00 | $ 1,993,158,000.00 | ||
| COSTS | |||||||
| NON-RECURRING | $ 211,500.00 | $ 267,000.00 | $ 244,000.00 | $ 229,200.00 | $ 103,000.00 | $ 1,054,700.00 | |
| RECURRING | $ 887,327.00 | $ 847,352.00 | $ 887,327.00 | $ 847,352.00 | $ 887,327.00 | $ 4,356,685.00 | |
| TOTAL COSTS | $ 1,098,827.00 | $ 1,114,352.00 | $ 1,131,327.00 | $ 1,076,552.00 | $ 990,327.00 | $ 5,411,385.00 | |
| ACCUMULATED COSTS | $ 1,098,827.00 | $ 2,213,179.00 | $ 3,344,506.00 | $ 4,421,058.00 | $ 5,411,385.00 | ||
| NET BENEFIT OR COST | $ 133,335,173.00 | $ 266,277,648.00 | $ 397,826,673.00 | $ 529,177,448.00 | $ 661,129,673.00 | $ 1,987,746,615.00 | |
Cost Benefit Analysis
ACCUMULATED BENEFITS 134434000 401826000 800784000 1331038000 1993158000 ACCUMULATED COSTS 1098827 2213179 3344506 4421058 5411385
,
CMGT/545 v1
Project Plan Template
CMGT/545 v1
Page 2 of 5
Project Plan
.
Section 1: Summary
The purpose of this project is to migrate to the cloud. The scope includes transferring to the cloud within a 12-month period with a budget of $1,000,000. The project should include the license of software needed, security, without interrupting daily activities for long time. The software should be reliable and serve the customer needs. Business should operate smoothly. If software glitches occur, they should be able to be fixed in a short time. The user interface should be easy to navigate around. Also, we should consider of dependability, security, and the amount of time that the software will take to be available. Currently we are updating our servers from Windows Server 2012, to Windows Server 2019, so that should be taken into consideration.
Section 2: Phasing
|
Phase I: Scoping and Planning |
Phase II: Order/Install Equipment |
Phase III: Install/Test Software |
Phase IV: Conduct Hardware/Software Testing |
Phase V: Conduct Training |
Phase VI: Implementation and Roll out |
Phase VII: Evaluation and Post Implementation |
|
30 days 30 days 60 days 60 days 30 days 60 days 90 days |
Section 3: Schedule – Milestones
|
Deliverable |
Recipients |
Delivery Date |
Delivery Method |
|
Statement of Work |
Subcontractors |
1/1/2021 |
|
|
Work Breakdown Structure |
Integrators |
1/1/2021 |
|
|
Status Reports |
C-level managers |
2/1/2021 |
meetings |
|
Hardware Installation |
IT infrastructure Team |
3/1/2021 |
On site |
|
Software Installation |
IT Installation team |
5/1/2021 |
On site |
|
Training |
Employees |
6/1/2021 |
In person |
|
Implementation |
c-level managers/It Group/Employees |
8/1/2021 |
On site |
|
Evaluation |
c-level managers /IT Group |
9/1/2021 |
On site |
|
New customer login |
Customers |
12/5/2021 |
website |
Section 4: Resources
1. Development: During this phase, our company will be conducting a market research to identifying a viable option to migrating to a cloud-based system. An IT team will be assigned for this research. The results of the research will be compared and evaluated by the project management, in order to continue with the development of the project. Our team will need to be working with the third-party cloud company to implementing software and adjust the software based on our company’s needs.
2. Test: In this phase we will be investigating programming code and testing for various scenarios. A testing team shall be assigned to carrying out this phase. Temporary outages might occur during this phase.
3. Production: During this phase, our company will be deploying the new product in various locations. Our selected IT team might be travelling to other locations of our company to delivering the new product.
Section 5: Organization
Project Team: This includes a group of resources that work on the deliverable of the full project.
Duties include:
· Completing the project tasks that are within the set budget, timeline, and meet required expectations
· Proactively communicate status and managing expectations
Project Manager/Leader: Manages the full project, which includes leading and planning the development of all aspects of the project.
Duties include:
· Developing a project plan
· Recruit staff
· Assign tasks and roles to project team members
· Provide current updates to upper management
Business Analysts: Responsible for guaranteeing that all requirements are met accurately and effectively before a solution is developed and implemented. Duties include:
· Gather requirements from business units
· Document all technical and business requirements
· Verify if project deliverables meet the requirements
· Test solutions
QA Manager: Help to convert project requirements and design documents into testing cases and scripts. These scripts are often used to verify if the system meets the needs of the client.
Database Administrator: Design and create the database and tables that will be used
Designer: Responsible for fully understanding the project requirements and build and design a solution to correlate to those needs.
· Determine the best approach to the solution
· Determine the model and scope of the solution
· Determine data needs
Tester: Tests the solution to ensure there are no defects before allowing finished product to be implemented into production
Section 6: Change Management
The purpose of this change management plan is to ensure that an appropriate plan is in place regarding all facets of the project plan. This plan is designed to prepare the project stakeholders for any business and technical changes that result from the cloud migration project.
A change management team will be created to facilitate, communicate, analyze and implement changes. The Change Management team will consist of a Change Manager and a Change Analyst and the Project Manager.
The duties of each member are as follows:
The Change Manager:
· Be accountable for all changes resulting from the project
· Facilitate all communication between project management team and stakeholders
· Document all suggested changes and record said decisions on those changes
The Change Analyst:
· Identify, document, and assess changes for their impact on the project scope/cost/timeline
· Define and provide guidance on implementing changes
· Participate in change evaluation
· Monitor the effectiveness of made changes
The Project Manager:
· Work with change manager and change analyst to keep project scope updated with potential changes
· Communicate any potential changes with the project team
· Define new timelines and expectations as needed to project team and stakeholders
· Keep an open dialogue between the project team, change management team and the stakeholders.
Section 7: Risk Management
Risks would include: delays such as in weather-related delays issues that would cause days of not working on the installation of the software, waiting on approvals for more resources, lack of communication between departments for approvals, hardware and software incompatibilities, or other pending issues, and difficulties in training on the new software. Also, website outages would affect customer logins. The risks should be identified and addressed immediately by the project manager in order to making adjustments as needed for the project.
Appendix
(The company will add any additional appendices as needed.)
Authors
Timothy Heaton
Dimitrios Kotrotsios
Jess Wert
Arneshia James
Kevin Moore
Copyright 2020 by University of Phoenix. All rights reserved.
Copyright 2020 by University of Phoenix. All rights reserved.
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