Explain the critical components of an Event Assessment Plan. Which component do you feel is the most important and why?
DQ1 Explain the critical components of an Event Assessment Plan. Which component do you feel is the most important and why?
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DQ2 What are the most important responsibilities of an Event Manager? What characteristics do you think are necessary in an individual who would like to be an event planner?
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HOSP590 Event Planning & Management
Week 2 Discussion
DQ1 Dream Wedding
A wedding is a once in a lifetime dream come true for every bride. She has a vision in her head of the perfect day and you need to turn this into reality. Her parents have a budget in mind. Her groom is a high profile political figure who has a staff concerned with security, press exposure, and crowd control. The happy couple wants a destination wedding but have no idea where they want to get married and rarely decide on anything. Where do you even start?
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DQ2 2022 Olympics
Great news! Your city has been selected to host the 2022 Olympics. Your planning firm has secured the contract for this event. It is the contract of a lifetime to plan this size of an event. What initial logistics should you consider? Who are your stakeholders and what are their needs?
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HOSP590 Event Planning & Management
Week 3 Discussion
DQ1 Pumpkin Carving
The White House has hosted an Easter egg hunt every year since 1878. Such a traditional event has been planned each year and therefore its customs, expectations, logistics and infrastructure are well known by the event planning staff. This year the first lady has proposed there will be a pumpkin carving competition somewhere in a large field outside of D.C. for the children of the legislature. How can the event planning team take this idea into reality from an infrastructure and safety standpoint? What security issues exist? Which stakeholders should be consulted? What infrastructure challenges exist with an undeveloped site?
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DQ2 Infrastructure Disaster
You have been tasked with taking over existing planning for a music event to replicate Woodstock. The client has two goals. The first is to ensure 200,000 spectators buy tickets and the second is to receive international media exposure. Early in the planning stages you identify infrastructure gaps in the planning that are leading to disaster with such a large group. How do you reorganize the plan and get the stakeholders on board? How do you ensure the spectators are safe and have all the expected comfortable amenities expected with an outdoor music festival?
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HOSP590 Event Planning & Management
Week 4 Discussion
DQ1 First Things First
Themes create a starting point for décor, entertainment, attire, and menu planning. How does a planner determine a theme and subsequently infuse the theme through all components of an event?
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DQ2 Shopping Mall Extravaganza
An aged shopping mall is undergoing renovations and the management company has hired you to coordinate an “exiting entertainment extravaganza” to celebrate their grand reopening. They want to tie this in with a special “Midnight Madness Sale” promotion. As a planner, what is your recommendation for venue, entertainment, and theme? What questions do you need to ask your client to ensure you are matching goals to the event proposal?
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HOSP590 Event Planning & Management
Week 5 Discussion
DQ1 What’s for Dinner?
The first annual Smith Trust Family Marathon in support of disadvantaged youth is being planned by your boss. Initial interest in the event is projected to have 2,000 volunteers, 10,000 participants, and 20,000 spectators. You are charged with managing all food and beverage needs for this event. You’ll need to organize concessions for the tradeshow and spectators, food for the volunteers and spectators, and food for the awards banquet the evening of the marathon. How do you determine who, what, how, and why for each part of this Marathon event? What challenges will you face with unknown participant counts and a nonprofit budget?
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DQ2 Break Dancing, Wine Tasting, Rodeo Cowboys
400 Pharmaceutical Representatives will be in New Orleans for an annual corporate meeting. The theme this year is Mardi Gras. Over four days they need to learn new compliance training, see new products, reward successes over the past year, look for synergies, and develop relationships to improve business relationships amongst each other. Each year this is something all representatives in the field hope to receive an invitation for. In the past, themes have included break dancing, rodeo cowboys, and wine tasting. How do you find the right entertainment for all the different events over the four day conference? There will be a trade show, training sessions, parties, an awards banquet, and vendor sponsored meals and breakout sessions. Considering goals, the Mardi Gras theme, and the audience.
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HOSP590 Event Planning & Management
Week 6 Discussion
DQ1 Las Vegas Convention
Las Vegas has the most convention meeting space of any city in America. You work for a large retail chain and will be organizing a training event for retail store managers. The attendees will come from all over America and will be learning how to use a new software system to support their individual stores. What kind of ancillary programs will you plan for and why?
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DQ2 Awards for National Restaurant Assoc.
The National Restaurant Association holds an annual food service convention in Chicago every year. This is a coveted event for many vendors to restaurants and hotels. Since this is an established event, there are hundreds of vendors at the trade shows and sponsors. Your boss, who is in charge of planning this annual event, has asked you to create a new awards category and presentation ceremony for the vendors for categories such as best free stuff, best new product, and craziest trade show booth. What elements will be in your plan for this mini-event?
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HOSP590 Event Planning & Management
Week 7 Discussion
DQ1 Production Binder
You have been planning a marathon for the past year and suddenly your flight to the event is interrupted due to weather and you are diverted to another state. There is no way you will be able to be there. Your production binder is big. So big, in fact, that it fills a five inch binder. Your assistant knows a bit about the event but not the details. What details does she need to know to take your place today?
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DQ2 Timeline
Timing is everything. You have $100,000 and want a dream wedding. Now, go do it! Begin with the end in sight and pick a day. From there, plan your event. Propose a timeline for a dream wedding, complete with all the key components required in planning an event. How much time do you need?
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HOSP590 Event Planning & Management
Week 8 Discussion
Class, looking back over the Terminal Course Objectives for this course, what are you looking forward to learning more about throughout your education and career?
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