Giving presentations is relevant to your career because when you give presentations you are directly trying to influence an audience. An audience for a work presentation often includes your peers as well as your superiors.

Giving presentations is relevant to your career because when you give presentations you are directly trying to influence an audience. An audience for a work presentation often includes your peers as well as your superiors.

A presentation is also an opportunity to show that you can take charge of a situation and inform others about the information you are aware of and they may not be. The person in charge of the meeting you are presenting at is trusting that you will provide everyone with valuable information that can improve the knowledge of those who are watching.

Your presentation might be a way for you to leave a lasting impression on those you present to, or it might be a way to bore them until you are done with your presentation. Knowing the basics on how to create an effective presentation in PowerPoint will help you organize your thoughts and present them in an appealing and memorable way.

Background

APP101_wk3_Assess.jpg

A good presentation is structured and planned out. You want to think about all the things you want to present and have a logical order in which you present them.  Having a good structure for your presentation will help you to be more confident in giving it. PowerPoint has some built in tools that can help the creative process. The following steps should help you.

Brainstorming with Outline View: To figure out a good structure for your presentation you should spend some time brainstorming the ideas. You can use the Microsoft PowerPoint Outline View to do this. Just write down anything that you would like to say and get it down in the system. Outline view allows for quick text entry and editing. You get to Outline View by going to the View Tab in the Ribbon and clicking Outline View. The left-hand pane becomes a data entry list or outline. You can organize the text by clicking the slide icon to drag and drop to a new position.

Outline View

Outline View

Organizing using Slide Sorter: You can move the slides around as well as add or deleting thoughts when you are ready to organize your points by switching to the Slide Sorter view and clicking and dragging the slides. The Slide Sorter view which allows you to see many slides at once and organize them as you see fit.

Slide Sorter

Slide Sorter View

Use Normal View to edit slide details: The Normal View allows you to see the details of one slide at a time. You can add bullets or images depending on the slide and the types of details you want to present.

On the Ribbon, the Home Tab gives you the option to adjust the layout of a slide. On each slide, there are windows that allow you to click and add content. You can simply add text by typing or you can click one of the icons that allow you to insert tables, charts, SmartArt graphics, pictures, or video.

You can easily adjust the text by using the text formatting tools on the Home Tab of the Ribbon. Font style, size, and other text attributes are controlled by Font tools. Bullet style, alignment, indentation, columns, and line spacing are all controlled by the Paragraph tools.

Record a slideshow with narrations: Once your file is ready to be presented you can create a slide show with narrations to add audio recording to each slide. Read the instructions found here (Links to an external site.) to record a slideshow with narrations and save the file.

How to use PowerPoint to record audio to narrate your presentation (1:49 min)

https://www.microsoft.com/en-us/videoplayer/embed/RWfvXC?pid=ocpVideo0-innerdiv-oneplayer&postJsllMsg=true&maskLevel=20&market=en-us (Links to an external site.) 

Prompt

For this assessment pick a topic on a valid business or academic issue and create a professional looking PowerPoint presentation based on your research on the topic. Be sure to use the best practices you learned in this week’s discussions and utilize your knowledge in formatting your slides learned in this weeks assignment. You will then record yourself giving the presentation while showing the slides. Keep it simple and to the point.

Here are a few ideas for topics for your presentation:

Meeting Deadlines – How to best manage your time

Adjusting to College Life – How to do your best work

Advancing in a Career – What steps are needed to get promoted?

Assessment Requirements:

Minimum 10 slides

Include at least 3 different slide styles from the New Slide or Layout Gallery

Include at least two images or illustrations

Add notes to help you during your presentation to remind you what you want to talk about in addition to the information on the slide if needed

Use at least two types of transitions between slides

Using Office365, record yourself as if you were presenting your slides live and sharing your screen online

The recording should be a minimum of 3 minutes

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