Create a 6?8 slide PowerPoint presentation in response to a situation presented in a scenario. Outline the goals of a project to address diversity issues and describe
Create a 6–8 slide PowerPoint presentation in response to a situation presented in a scenario. Outline the goals of a project to address diversity issues and describe the desired characteristics of team members who will work on the project. Explain your own role and collaboration process.
introduction : It's important to be able to present a concise explanation of a project as you seek approval and buy-in from stakeholders. Providing information that others can understand and presenting it in a professional and compelling fashion will go a long way toward gaining acceptance and cooperation.
scenario :
Imagine that Lynette follows up with you shortly after reading your views on leadership and collaboration. Her e-mail says the following:
Thanks for sending me your thoughts last week on the diversity issue at the clinic. Your next step is to select professionals who can help you in this project. Then you need to prepare an introduction to the project for a first meeting with them.
I want you to prepare a presentation to serve as a brief (but packed) introduction for your first meeting with a group of 4–5 members that will constitute the committee tasked with addressing the diversity issue. I will review your presentation (where you identify the characteristics that you are looking for in group members) to help recruit them for you. The presentation should use 6–8 slides with detailed speaker's notes so I can understand your approach. There's not a lot of time or space, so keep things pretty high level. Do the following:
Briefly outline the project goals as you see them, and highlight a couple of the initial priorities to be addressed by the group and explain why they are important.
Explain the composition of the team and why you chose them. Note that you will not know the exact individuals, but assume we will get you the people with the qualities and characteristics you outline in the presentation. Consider the following:They will need to be a group of professionals you believe can help you define the problem and ultimately make recommendations on how to address it.
Each member needs to be either trained in, be sensitive to, or have experience with the concept of workplace diversity.
Give some thought to having some members from outside the organization.
Provide member profiles: diversity, qualifications, experience, internal versus external, et cetera.
Explain your role and describe how the group will work together and achieve effective interprofessional collaboration.Describe how the group will communicate. How and when will they meet?
How will ideas be shared and how will decisions be made?
What are roles, group functions, and structure?
Describe the basic characteristics of a diverse workplace.
Provide a convincing argument regarding the benefits of a diverse workforce using support from current research.
instructions: Create a 6–8 slide presentation, using the PowerPoint Template [PPTX] Download PowerPoint Template [PPTX]in response to the content defined in the above scenario. Review the Professional Presentation Guidelines [PPTX] Download Professional Presentation Guidelines [PPTX]for design guidelines and hints. In addition, the PowerPoint section of the Tools and Resources includes PowerPoint tutorials. In your presentation:
- Express your main points, arguments, and conclusions coherently. Use correct grammar and mechanics.
- Support your claims, arguments, and conclusions with credible evidence from 2–3 current scholarly or professional sources.
- Apply current APA formatting to all in-text citations and references. Include a references slide at the end of the presentation. Evidence and APA can help with this.
- Proofread your writing.
You may use the Assessment 3 Example [PPTX] Download Assessment 3 Example [PPTX]to give you an idea of what a Proficient or higher rating on the scoring guide would look like.
presentation requirement :
- Length: 6–8 slides (not including the title slide and references slide).
- Notes: Create detailed speaker's notes that describe items on each slide so that the viewer can accurately interpret the deeper meanings and intentions that would have been conveyed orally.
- Visuals: Use visuals that are easily read and interpreted. Use colors, fonts and formatting, and other design principles that make the slides easy to understand and generally add to the aesthetic of the presentation.
Refer to the rubric for details on how your assessment will be evaluated
competencies measured:
By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and scoring guide criteria:
- Competency 1: Apply qualities, skills, and practices used by effective healthcare leaders.
- Outline goals and initial priorities that reasonably reflect a project.
- Competency 2: Apply practices that facilitate effective interprofessional collaboration.
- Outline a plan that effectively fosters interprofessional group collaboration.
- Competency 3: Apply ethical codes and diversity, equity, and inclusion best practices in healthcare organizations.
- Define the composition of a team with characteristics that could effectively address and apply ethical codes, diversity, and best practices in healthcare organizations.
- Describe the basic characteristics of a diverse and inclusive workplace.
- Explain the benefits of promoting and supporting diversity within an organization using scholarly resources.
- Competency 4: Communicate in a manner that is scholarly, professional, and consistent with expectations for professionals in healthcare administration.
- Convey clear meaning through appropriate word choice and usage.
Diversity Project Kickoff Name (presenter) Capella University School of Business, Technology, and Health Care Administration Course Date
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Professional Presentation Guidelines Name (presenter) Capella University School of Business, Technology, and Health Care Administration Course Date
Please be sure that your title slide includes a title, your name, Capella University, the course, and the date.
The title should reflect your topic. There is no running head, but the other information from the Capella University School of Business, Technology, and Health Care Administration APA template should be included.
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Microsoft PowerPoint
Disperses information
Can add visuals such as images or graphs
Can add film clips, sound, and animation
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Developing a presentation is an important skill needed for your Capella program and will enhance your communication and presentation skills in your daily practice settings. While some healthcare roles have more opportunities to present information than others, professional presentations disperse information and allow you to share visual representations with your audience, whether you are presenting content in a course, in a meeting, or as part of an educational opportunity.
There are some “rules” for presenters that will help you create powerful and professional presentations. The guidelines presented here are designed to help you set up the slide deck. You can also add links to film clips, animations, and graphics to the presentation.
Remember that references should be included for your sources and should follow APA guidelines. Your reference list will appear at the end of the presentation.
On the slide itself, you will provide a citation with authors and year of publication, just like in an APA paper. It can be in a smaller font.
Make certain your references are scholarly, less than 5 years old and peer reviewed.
You do not have to provide the citation ON the slide AND in the speaker notes; one or the other is usually sufficient.
Here is a library guide for creating power point presentations: https://capellauniversity.libguides.com/powerpoint
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Getting Started
Create a topic outline based on grading rubric
Do not use whole sentences as headings
Create a slide or two as needed
Address each criterion in the rubric
Select a slide design
Consider contrast of background to text
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It is always a good practice when creating a presentation for an assignment that you read over and understand the directions for your presentation as well as the grading criteria.
Do not create a title that is a complete sentence or that goes to a second line, as that gets to be too much and is not visually appealing.
The grading rubric serves as a good guide for your slides. Try to create 1–2 slides for each criterion of the rubric.
Be sure you look at the time frame for the presentation and the number of slides you should include the presentation. When using the grading rubric as an outline – look at the topics for ideas – but DO NOT have long sentences as your titles or bullets!
The fun part is picking a slide design or background.
Now, at Capella, you will be presenting to an audience that is viewing your presentation from a computer screen, but you do need to think about what your slides would look like if you were presenting in a face-to-face environment – whether it is a classroom, a board room, or on a stage.
Be sure to pick a background that is visually pleasing with a contrasting color for the text – you don’t want your words disappearing into the background.
There are a variety of places to get your backgrounds.
Your PowerPoint or presentation software will have some choices.
Some designs are available commercially for free or for a minimal cost (avoid paying for them – but beware of copyright laws).
There are subscription services that allow you to use their backgrounds and graphics, but this can be expensive and not worth it unless you are doing a lot of presentations.
If you have an artistic flair, you can even create your own backgrounds. Sometimes the background can represent your theme.
Be careful not to have a background that is too complex, as it can distract from your message!
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General Guidelines
5-7 rule
Limit lines to 5-7 per slide
Limit words to 5-7 per line
Font
Arial or Times New Roman
26 points or larger
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The idea of “white space” on a slide keeps your presentation from becoming too busy.
Often learners have the idea that they must include every detail on the slide and will fill every inch of the slide with this information. While it is important to limit the number of slides to the assignment requirements for the presentation, remember the audience will be looking at the slide while you are speaking. In this case, less is more.
You want to follow the 5-7 rule to keep the slide from getting too crowded. Another key is if you limit your bullets to short and powerful points (as opposed to full sentences), you will not be reading your slides to the audience.
For those of you getting used to doing presentations, it is hard to remember to keep bullets short and to the point.
While the short bullets are on the slides, you still need that detail (especially if you end up having technical difficulties and your instructor must see what you meant to say). So, it is important to put the details in the speaker’s notes as you are seeing here in this presentation.
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Adding the Extras
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While you want to be entertaining, resist the urge to add too much to your slides.
Graphics with animation are entertaining – but can be distracting to the audience.
Tables and charts can provide helpful information – but if the font is too small to read, this can distract your audience.
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Smart Art
More visually pleasing than a table
A good way
You can add text in or out of the grid
To present points with flair
Don’t overdo it!
Transitions
No more than one or two animated transitions
Several choices available
Advancing the slides
On mouse click (easiest)
On a timer
Transitions
By slide or bullet point
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People get excited about new technology and will sometimes use a different transition for each slide. That can be very distracting for the audience.
Some of the choices include:
Cut, Fade, Push, Wipe, Split, Reveal, Random Bards, Shapes, Uncover. They can fly in from the left, right, top, or bottom.
Don’t get carried away with a different transition for each slide. Pick one and stick with it!
You want to use the same format for each slide transition. Some people like to have the entire slide appear with the transition, but you can also have one line at a time appear as you discuss topics – however, this too can be distracting if you don’t practice it.
You can advance slides manually by using your mouse or you can set up a timer.
The use of timed slides can be very impressive, but it takes practice to make sure you do not have too long or short a time frame per slide.
Keep in mind that if you are stopped for questions during your presentation the slide timing can be affected.
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Adding the Extras
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While you want to be entertaining, resist the urge to add too much to your slides.
Too many different fonts, too many color changes, too many words crowded onto a slide can actually lessen the power of your message.
Complete sentences or too many lines make the slides harder to read for the audience.
Be consistent in your use of periods – use them or not. Most bullets should be phrases and not complete sentences – so obey the rules of grammar!
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Adding the Extras
Graphics
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Remember it is nice to tie a graphic into your topic or relate it to your slide.
Graphics can add a cue for visual learners, but again, too many can make your slide busy and distracting to the audience.
You can use pictures or clip art. If you use graphics from the Internet, Microsoft Office, or a subscription service, beware of violating copyright laws!
You must get permission to use copyrighted pictures – and you need to provide your references on the slide!
Be sure that any graphics you use are not blurry. Sometimes that means rather than copying them, you will save and then insert into the slide.
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Add Speaker Notes
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As you have seen, use speaker notes to provide detail and a transcript as needed.
Your faculty will be looking for your speaker notes when grading assignments. If there is no audio in the presentation, speakers’ notes are vital to getting your ideas across.
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Finishing the Presentation
Proofread!!!!
Then proofread again
Run spell check
Read it out loud
Have someone read it to you…..
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The final points to remember are to polish up your final work.
You need to correct any spelling or punctuation errors. Remember that missing or repeated words can be distracting to the audience.
Run spell check and have someone else proofread your slides to catch potential typos. While it seems one or two typos can get missed, you want to avoid them as much as possible to appear professional!
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Helpful Tips
Be concise.
Know your audience.
Use animations and graphics wisely.
Add background sound or music.
Make use of color, design, and style.
Link to video clips or websites from the Internet.
Structure your presentation.
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Finishing Up!
Summary
Intro
Tell them what you will tell them
Body
Tell them
Conclusion/Summary
Tell them what you told them
PRACTICE
Any Questions?
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It is always a good practice to include a final wrap-up slide – ask if there are any questions or provide a summary.
Some presentations benefit from having both, while others only require the use of one or the other.
There are a variety of question clip art samples that are either static or animated and are free of charge or available from Microsoft Office.
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Any Questions?
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Thank you for viewing this presentation! We hope it will help you prepare professional and scholarly presentations!
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Diversity Project Kickoff Presentation Learner’s Name Capella University MHA-FPX5001: Foundations of Masters Studies in Healthcare Administration Instructor Name December 14, 2022
Hello, and welcome to the kickoff presentation for the new project initiated by Mercy Medical Center to create a diverse and inclusive workplace. This kickoff presentation aims to provide details about the need for a diverse and inclusive workplace at Mercy Medical Center, the objectives of the diversity and inclusion project, and the committee executing the project.
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Presentation Outline
Need for a Diversity Project
Objectives of the Diversity Project
Composition of the Workforce Diversity Steering Committee
Role of the Committee
Developing Interprofessional Collaboration
Characteristics of a Diverse and Inclusive Workplace
Benefits of a Diverse and Inclusive Workplace
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Here is an outline of the presentation. We will begin by understanding the need for a diversity project. We will then look at the objectives of the diversity project. Next, we will discuss the composition of the team involved in this project, along with the characteristics the team must possess to successfully implement this project. We will then look at the various strategies that will help promote interprofessional group collaboration. Finally, we will look at the characteristics and benefits of a diverse and inclusive workplace.
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Need for a Diversity Project
Diversity is a sign of cultural respect
Diverse medical centers promote access to high-quality health care for minority populations
Diverse workforce puts patients at ease (Edmund et al., 2015)
Diversity projects will set a course to ensure compliance with workplace diversity laws
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Based on a recent internal survey, leadership at Mercy Medical Center realised that close to 67% of staff felt that it was underrepresented. Further, when members of the leadership analysed the patient satisfaction scores of the last 3 years, they found that the scores had dropped and that this was influenced by a lack of representation of the diverse patient base. A diverse and an inclusive workplace is a sign of cultural respect. It also portrays that the medical center is respectful and responsive toward the requirements of diverse patient populations. Health care centers need to be diverse and inclusive to promote an environment that influences positive health outcomes. A culturally diverse workforce represents people from all walks of life, which puts patients at ease. It is important to consider the needs of patients to make health care accessible. This can be done by addressing the diversity in the patient base the medical center serves. Patients may belong to different cultural backgrounds, have different sexual orientations, or face language barriers. A diverse workforce would help patients relate to the hospital staff, thereby ensuring better health outcomes (Edmund et al., 2015). The need for a diverse workplace was also recognized by the government of the United States when the Department of Health and Human Services initiated the National Standards for Culturally and Linguistically Appropriate Services (CLAS) to eliminate health care disparities by ensuring that all cultural and language barriers are addressed (Edmund et al., 2015). Mercy Medical Center has realized the need for a project that addresses the issue of diversity and inclusion in the hospital and has, therefore, initiated the Diversity Project.
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Objectives of the Diversity Project
Creating a Workforce Diversity Steering Committee
Sensitizing members of the committee to the requirements of workplace diversity
Establishing processes for encouraging interprofessional collaboration
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Here are the objectives of the diversity project. Mercy Medical Center will establish a Workforce Diversity Steering Committee. This committee will consist of members with different ethnic, racial, and cultural backgrounds, sexual orientations, and language preferences. The members of the committee will also ensure gender diversity in the committee. The second objective of the project is to sensitize the committee to existing gaps in the center’s diversity and inclusion practices. This will help the committee prepare an agenda that will be appropriate and feasible for the medical center. Once the committee is ready to execute its plan of action, the next objective of the project would be to establish a process to encourage interprofessional collaboration in the medical center. Interprofessional collaboration would lead to effective communication and the exchange of expertise, which would enhance the center’s productivity.
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Composition of the Workforce Diversity Steering Committee
Leadership (CEO, CFO, COO, etc.)
Heads of departments
Chief of Medicines
Chief of Surgeons
Chief of Residents
Head of Nursing Staff
Executive Wing
Doctors
Nurses
Administrative staff
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Decision-making wing
The Workforce Diversity Steering Committee, created to address the ongoing diversity issue at Mercy Medical Center, will have two wings: the decision-making wing and the executive wing. The decision-making wing will comprise members of the board such as the Chief Executive Officer, Chief Financial Officer, and Chief Operations Officer. The decision-making wing will also be made up of the heads of all the departments at Mercy Medical Center, the Chief of Surgeons, the Chief of Residents, the Chief of Medicine, and the Head of Nursing Staff. The executive wing will comprise representatives from hospital staff such as doctors, nurses, and administrative staff. Sixty percent of the members of the committee will be women. The structure of the committee is such that 54% of the committee will be composed of people from different ethnicities such as Hispanics, Asian Americans, African Americans, and Latin Americans. The committee will not display data regarding the sexual orientation of committee members, as this is a matter of personal discretion. The committee will comprise people from different age groups. Approximately 50% of the team will be people under the age of 30, 30% will be people between the ages 31 and 60, and 20% of will be people over the age of 60.
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Representation during recruitment
Training and sensitization on the requirements of a diverse organization
Constant communication with hospital staff
Identification and addressal of disparities due to lack of diversity
Clear communication of organizational goals
Adherence to standards set by CLAS (Edmund et al., 2015)
Role of the Committee
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The most important role of the Workforce Diversity Steering Committee is to ensure that the medical center’s staff respects diversity in terms of age, gender, sexuality, culture, and language so that patients feel comfortable with the medical team. While recruiting staff members, it is essential that they possess certain characteristics such as sensitivity to the needs of people from different religious backgrounds and ethnicities. Addressing language and cultural differences will ensure that there is no miscommunication between patients and staff. Further, addressing issues related to diversity of age, gender, and sexuality ensures accessibility to health care without hesitation. The committee will meet on a bimonthly basis to ensure that all project objectives are on track without any deviation. This meeting will also be required to ensure that there is no miscommunication. Potential staff also needs to be evaluated for qualities such as empathy and the ability to treat patients without any kind of bias. The committee will also train and sensitize new staff members, along with the existing staff, on the requirements of a diverse patient base. These requirements could be the specific needs of different genders or individuals with different sexual orientations or awareness of specific religious restrictions. Staff will also be trained to manage patients who are differently abled. Training staff will also help them identify and remove their biases so that they can better connect with patients. To understand the extent to which diversity issues have impacted the center, the committee will identify disparities due to the absence of a proper diversity committee. This will be done through reporting and documentation of diversity-related issues faced by patients along with extensive collection of data pertaining to demographic diversities. The committee will also be responsible for maintaining awareness about the importance of diversity and inclusion at workplaces to ensure the achievement of organizational goals. The committee will also ensure adherence to the standards of equity and cultural responsiveness set by CLAS (Edmund et al., 2015).
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Setting common goals
Establishing communication structures
Conducing team-building exercises
Rewarding efforts (Morley & Cashell, 2017)
Developing Interprofessional Collaboration
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A diverse and inclusive medical center requires interprofessional collaboration. To ensure successful interprofessional collaboration, the committee must first set common goals for all staff members. This will help establish a uniform direction toward which everyone has to work to achieve organizational goals. The next step will be to establish a strong structure of communication. This will help reduce barriers in the flow of the right information. Communication will also enable staff members to share their experiences. This exchange of information will be helpful when the medical staff encounter similar situations because it provides practical insights into how a situation can be handled. This can lead to greater patient satisfaction. The committee will promote team building through training, workshops, and discussions that will help staff members from different teams collaborate to treat a patient. These team-building exercises help improve communication through informal channels, thereby building trust and confidence in the expertise of fellow staff members. Rewarding efforts to collaborate and comply with the diversity principles set by CLAS and the committee will encourage staff members to respect differences. Rewarding collaboration will encourage staff members to collaborate further (Morley & Cashell, 2017).
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Representation of a diverse population
Clearly communicated objectives
Interprofessional collaboration
Promotion of continuous learning (Morley & Cashell, 2017)
Characteristics of a Diverse and Inclusive Workplace
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The most evident characteristic of a diverse and inclusive workplace is the representation of a diverse population, both as employees and as clients, within the organization. This also reflects acceptance and respect for differences. Anothe
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