Consulting with Your Supervisor and Documenting Your Progress

Developing a strong working relationship with your supervisor and documenting your meetings together are critically important to the dissertation research and writing phase of the doctoral journey. This short reading assignment addresses what you need to know to be successful in accomplishing those two responsibilities as a doctoral student.

1. Holding Bi-Weekly Consultations. Regular and substantive communication with the dissertation supervisor is required during the dissertation research and writing phase. You and your dissertation supervisor are free to determine the preferred communications method used for these regular interactions. Phone calls, video conference calls, email exchanges, and face-to-face interactions are all acceptable methods. Consultations are initiated by the student and are subject to the availability of the dissertation supervisor.

Note: A strict adherence to the late-policy will be followed for the completion of the Dissertation Supervisor Consultation quizzes.

2. Topics of your Bi-Weekly Consultations. At each meeting, it is your responsibility to provide a progress report to your dissertation supervisor regarding advancements made on the dissertation research and writing process since the previous meeting.

Your meetings may include any or all of the following:

· IRB progress or revisions

· Research work conducted or writing completed since the last report.

· Questions soliciting advice on the dissertation research and writing task.

· Submission of material for review as requested by the Supervisor or student with written feedback.

· Problems encountered in conducting the research.

Keep in mind that your supervisor may be working with several students therefore they may lose track of the details of your particular study. Using your research profile can be a very helpful reminder to your supervisor of your study purpose, RQs, and design. You may want to send a copy of the profile to your dissertation supervisor via email prior to your meeting.

3. Frequency of Consultations. How many consultations should be held and how often? You are required to hold at least six of these communications (calls, emails, meetings, etc.) during the research and writing phase. These should begin no later than the second module of the CLED989 course and occur every other week. A quiz is used in Canvas for each of these consultations. You should plan to hold a consultation every other week until the dissertation first draft is submitted.

4. Documenting your Consultations. It is important to faithfully document your dissertation supervisor consultations. To assist you with this requirement, a “quiz” has been set-up to be taken every two weeks starting in the second module. The quiz has two questions. For the first question, you will supply the time and date of your meeting or other form of communication. The second question will be a 150-to-300-word description of the content and outcome of your consultation. These documented reports are reviewed by the program director and are retained for future review by Liberty University accrediting associations.

Points for the second question will be awarded based on documentation and verification by your Supervisor of the appropriate level of progress has been made.

5. The Role of the Supervisor. The dissertation supervisor provides authoritative oversight to the research process and is the chairman of the dissertation committee. The role of your dissertation supervisor includes the following.

· Advise on the nature of the dissertation design (viability of the study, clarification of policies and protocols)

· Assist in developing the dissertation title

· Discuss a general strategy for the design of the research

· Discuss avenues for literature search and review

· Suggest helpful literature and other sources

· Oversee the planning of the Research Prospectus and the Dissertation

· Set and maintain the standard of work expected

· Offer input for improvements to draft chapters

· Discuss possible research methods

· Advise on dealing with outside agencies

· Warn of major problems

· Give feedback on argument, analyses, quality, and progress

· Encourage, support, and acknowledge progress

6. Tips for Working with Your Dissertation Supervisor.

· Communicate in a respectful manner. Use their title in your contact.

· Initiate meetings, don’t wait for your supervisor to call a meeting.

· Try to limit meetings to once every two weeks.

· Come prepared. Consider emailing a list of topics to be discussed prior to your meeting .

· Keep your profile current and send it to your supervisor prior to your meeting as a discussion aid.

· Allow at least a week for the review of your submissions. Longer submissions will take longer to review. Do not expect a 24-hour response on this level of writing.

· Submit entire chapters for review, not short segments.

· Discuss the problems or difficulties you are experiencing,

· Don’t expect your supervisor to be your editor, statistician, or content expert. They are directing a process, not the content master of your particular topic.

· Carefully review the Program Handbook and follow it.

· Be sure your work is APA 7 compliant and that you reviewed Section 5 of the handbook. They will expect you to know and apply this.

· Do not call or text a supervisor. Please email only.

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