Scope Management Plan and Work Breakdown Structure (WBS)

Microsoft Project is the recommended software tool for this course due to its wide industry acceptance and its use in many project management professional roles.

Part 1: Scope Management Plan

Using the PMBOK® Guide and the Project Scope Statement Template [DOC] Download Project Scope Statement Template [DOC], develop your Project Scope Management Plan, including the following:

1. Executive Summary – Provides a brief overview of this project (for example, project purpose and justification):
   • Organization.
   • Specific problems with quantitative metrics.
   • Overall solutions.
   • High-level timeframe.
   • High-level budget.
   • Known risks and impacts.
2. Business Objectives – Ensures traceability in the project. Business goals and objectives are linked back to the vision, and each project objective is also linked to the business vision. Business objectives—the business measures of project success—relate to cost, time, and quality. Examples include:
   • “Increase productivity by 30 percent.”
   • “Lower costs by 15 percent.”
   • “Reduce regulatory fees by $1 million.”
3. Project Description – Describes the proposed solution and helps define how the project supports the business objectives.
   • Project Scope: High-level deliverables of the project. Includes: Describe the functionality or elements included within the project. Does not include: Describe the functionality or elements related to project that are not included.
   • Dependencies (External and Internal): What functionality or elements of this project are dependent upon other elements including other projects, tasks, regulatory impacts, et cetera.
   • Assumptions: Assumptions form the basis for project planning. Assumptions are a source of project risk and must be identified.
   • Constraints: Limiting factors (resources, budget, time, materials, et cetera) that will impact the project, both negatively or positively.
4. Project Milestones: A critical point or event in a project. Usually stated as a specific deliverable with Start and Finish dates.
5. Project Approach: Describes the structure of the project. Provides a general description of the integrated processes including change management, communications, quality, resource management, critical success factors, risk management, and project organization. The project organization should be a graphical representation of the project organization or team.
6. Authorizations: Gives approval and agreement of the scope of the project including time, costs, and resources.

Part 2: Work Breakdown Structure

Develop a work breakdown structure (WBS) based on your selected project. Your WBS should:

• Include, at a minimum, four levels.
• Be independent of or minimally interfacing with other dependent elements.
• Be integrated so the total project can be understood.
• Be measurable, in terms of progress.

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