Part 1: Risk Management Plan and Risk Register (10%) General notes: ?? Include a covering table in your submission that clarifies who worked on which part(s) of the assi

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Group Assignment 1 – Campus Sustainability Project

Uday Singh Brar (2234086)

Simranpreet Kaur (2241270)

Charmy Rupani (2241135)

Rittak (2302907)

Deepthi Bonda (2239392)

University Canada West

Prof: Dr. Mona Bolouri

Batch: MGMT 640 Spring 24-69

Due: May 12, 2024

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Project Overview

Project Description Campus Sustainability Committee (No: 1500)

Company Name and address Pentagon Contractors

56 Kingsway, East Vancouver

Client Mr. Deric Juma and Mrs. Jane Kendi

Project team Project Manager John Dee

Operations Engineer: jane Kingi

Procurement Manager: Stephen Mbai

Sustainability Officer: Peter Deen

Community Outreach Coordinator: Luke Fine

Project Scope

The project covers a wide range of sustainability activities, from waste reduction, energy

efficiency improvements, water conservation measures, to the promotion of sustainable

transportation options. It is one of the intentions of our university to conserve the environment by

at the same time encouraging environmentally friendly behaviors among all populations in the

campus including students, faculty and staff.

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Project Objective:

The Campus Sustainability Project coordinates and executes several school programs to deeply

minimize the environmental footprint of our university campus and empower and encourage our

students, teachers and employees to carry out eco-friendly behaviors.

Project Scope Description:

The scale of this huge project includes a lot of sustainability projects that affect different

operations and life on the campus. Such actions encompass waste minimization, energy saving

measures, water conservation and attention focused on public transport as an alternative mode.

As the three classes of the project, the strategy focused on all of these continents in order to

make an integrated approach to sustainability that apply to all the campus community.

Justification:

The main reason for the introduction of such a project is the university's sustainable policy and

its understanding that it is a simple and genuine messenger of the environment. Given the fact

that climate change and environmental degradation keep increasingly being the topic of

discussions, it is a necessity for the institutions like ours to undertake preventive measures that

will ensure the decrease of the adverse environmental footprint and the promotion of responsible

practices of the environment. Through sustainable efforts the college not only assumes its ethical

duties but also guiding other institutions as well altogether the whole community eagerly strives

towards a sustainable world.

Deliverables:

The final products of the Campus Sustainability Project are

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-Start the implementation phase of waste reduction programs, including well-organized recycling

efforts and the creation of composting facilities to lower the quantity of organic waste

accordingly.

-Implementation of efficient lighting systems would be one of the major measures to reduce

electricity consumption among university buildings and as a result of energy efficiency.

-Execution of the water-savings procedures, such as the installation of low-flow fixtures and

smart irrigation systems, to optimize the water usage and conserve this valuable resource.

-Support for sustainable transportation facilities, such as establishment of bike lanes, start of

carpooling programs and provision of incentives for using public transport among students and

the institution staff, consequently regard covering carbon emissions and solving the traffic

congestion in the campus.

Milestone

Conduct campus sustainability audit 15th May 2024

Develop sustainability action plan 1st June 2024

Launch waste reduction campaign 15th June 2024

Install energy-efficient lighting 30th June 2024

Implement water-saving measures 15th July 2024

Promote sustainable transportation options 31st July 2024

Evaluate project outcomes and report findings 15th August 2024

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Technical Requirements

-Employ the appliances and equipment that cost less energy.

-Adopting water-saving taps and sprinklers as well as other irrigation systems is one of the ways

of solving the shortage of water. It implies that an individual can save water significantly.

-Implementation of waste separation and recycling programs is another civil society’s effective

strategy to mitigate massive waste production.

-Encouragement of using public transport, biking, and carpooling as alternative to car.

Limits and Excursions

-Insufficient budget may limit the scale of certain programs which has to be considered carefully

before implementation.

-Weather conditions and the environmental factors are not in our control, and this may thus make

our project timelines to be affected.

-The sustainability measures may sometimes need the approval of regulatory bodies.

Acceptance Criteria

-Our plan is to reduce the waste generation by 20% in one calendar year.

-The production of energy by 15% will be reduced from energy efficiency upgrades.

-Reduce the water usage by 25% through the conservation measures.

-Incentive to take up sustainable activities by the stakeholders by a positive feedback regarding

the implementation of the sustainable practices.

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Work Breakdown Structure

The link located here refers to the project's project Work Breakdown Structure.

https://1drv.ms/x/s!AoOUvr8TNiVva891HsezOxEFeBU?e=CeBjhT

Organizational Breakdown Structure:

Campus Sustainability Committee

-The project manager is the one who takes care of the overall project management and

coordination.

-Implements sustainability programs as conceived, including refining and elaborating them if

needed.

-Coordinates meetings with a diverse number of departments and constituents within the campus.

Facilities Management Department

-The person who will be in charge of implementing energy efficiency initiatives and waste

reduction programs.

-Handles the installation process of energy saving lighting systems and water conserving

fixtures.

Sample Sentence:

-The surfacing of historical inaccuracies and the use of anachronisms, inaccurate costumes, and

dialogue can undermine the credibility and authenticity of a historical drama.

-Assigns supervision and oversight of maintenance and operation of campus facilities to protect

them from degradation.

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Environmental Science Department

-Besides, it gives skills and advice on environmental impact assessment and sustainability

measures.

-Carries out investigation and analysis as a background of the aforementioned.

-Fosters the collaboration among different departments in order to incorporate the ecological

oriented approach into campus functioning.

Student Affairs Department

-The school promotes students' participation in sustainable activities through awareness

campaigns and educational programs.

-Facilitates student participation and hands-on involvement in sustainability actions the

university backs.

-Runs sustainability-themed campus events and activities including campus talks, classes and

workshops etc.

Finance Department

-Meets the budgeting needs for the sustainability projects and initiatives.

-Does cost-benefits analysis and financial planning of sustainable features.

-Makes financial operations compliant and proper reporting-wise.

-The Integration of WBS and OBC is the name of the procedure.

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(OBS)

The below is an integration of the WBS and OBS that relate to the project.

https://1drv.ms/x/s!AoOUvr8TNiVvbMpyiF_UR2I4HCg?e=QvXa2U

Responsibility Matrix

Deliverable Campus

Sustainability

Committee

Facilities

Management

Environmental

Science

Student Affairs Finance

Conduct

campus

sustainability

audit

Responsible Consult Consult Consult Consult

Develop

sustainability

action plan

Responsible Consult Consult Consult

Launch waste

reduction

campaign

Responsible Responsible Consult Consult Consult

Install energy-

efficient

lighting

Responsible Responsible Consult Consult Consult

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Implement

water-saving

measures

Responsible Responsible Consult Consult Consult

Promote

sustainable

transportation

options

Responsible Consult Consult Responsible Consult

Evaluate project

outcomes and

report

Responsible Consult Consult Consult Responsible

Note:

• "Responsible" indicates the department primarily responsible for the deliverable.

• "Consult" indicates the department that needs to be consulted for the deliverable.

Communication Matrix

Deliverable Frequency Goal Owner Mode of

Communication

Conduct campus

sustainability

audit

Weekly Collect data for

audit

Campus

Sustainability

Committee

email

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Develop

sustainability

action plan

Bi-weekly Finalize action

plan

Campus

Sustainability

Committee

In-person

Launch waste

reduction

campaign

Monthly Increase

awareness of

campaign

Campus

Sustainability

Committee

Email, meetings

Install energy-

efficient lighting

Bi-weekly Ensure timely

installation

Facilities

Management

In-person

Implement

water-saving

measures

monthly Monitor water

usage

Facilities

Management

Email, meetings

Promote

sustainable

transportation

options

monthly Encourage use

of alternative

transportation

Student Affairs Social media,

email

Evaluate project

outcomes and

report

Quarterly Assess

effectiveness of

initiatives

Campus

Sustainability

Committee

In person, email

Note:

– "Frequency" shows the number of times that communication takes place.

– “Main aim”, in turn, indicates the goal of communication.

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-"Owner" means that the service entity is the department in charge of communication.

-"The Method of Communication" is the way of communication.

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References

Environmental Protection Agency. (2023). Campus Sustainability Toolkit. Retrieved from

https://www.epa.gov/sustainability/campus-sustainability