WESU Spring Music Concert

Your roommate is about to submit a scope statement for a spring concert sponsored by the entertainment council at Western Evergreen State University (WESU). WESU is a residential university with over 22,000 students. This will be the first time in six years that WESU has sponsored a spring concert. The entertainment council has budgeted $40,000 for the project. The event is to occur on June 5th. Since your roommate knows you are taking a class on project management she has asked you to review her scope statement and make suggestions for improvement. She considers the concert a resume-building experience and wants to be as professional as possible. Following is a draft of her scope statement.

What suggestions would you make and why?

WESU Spring Music Concert

Project Objective
To organize and deliver a 6-hour music concert

Product Scope Description
An all-age, outdoor rock concert

Justification
Provide entertainment to WESU community and enhance WESU’s reputation as a destination university

Deliverables

• Concert security
• Contact local newspapers and radio stations
• Separate beer garden
• Six hours of musical entertainment
• Design a commemorative concert t-shirt
• Local sponsors
• Food venues
• Event insurance
• Safe environment

Milestones

1. Secure all permissions and approvals
2. Sign big-name artist
3. Contact secondary artists
4. Secure vendor contracts
5. Advertising campaign
6. Plan set-up
7. Concert
8. Clean-up

Technical Requirements

1. Professional sound stage and system
2. At least five performing acts
3. Restroom facilities
4. Parking
5. Compliance with WESU and city requirements/ordinances

Limits and Exclusions

• Seating capacity for 8,000 students.
• Performers are responsible for travel arrangement to and from WESU.
• Performers must provide own liability insurance.
• Performers and security personnel will be provided lunch and dinner on the day of the concert.
• Vendors contribute 25 percent of sales to concert fund.
• Concert must be over at 12:15 A.M.

Customer Review: WESU