Migration Plan and Post-Implementation Presentation
Migration Plan and Post-Implementation Presentation
Outcomes addressed in this activity:
Unit Outcomes:
Evaluate conversion strategies.
Explain post implementation processes.
- Evaluate system performance.
The transition from the old system to the new system requires you resolve several outstanding business, technical, and project issues. This assessment asks you to put together components of a conversion plan switching from one system to another, address contingency plans, and assess costs and benefits to ensure the new system was meeting the necessary requirements. You must present these analyses to your client in a video format! This assessment tests your skills of communication, problem solving, decision making, listening skills, negotiation, and assertiveness.
Scenario:
Mystic Brewery is a local start-up company formed by two brothers and partners, Jake and Pete. Each has their own brewing equipment and they have recently purchased a small building that was once a car sales/body shop to combine their previous disparate businesses into one microbrewery. Your team with Mystic Brewing is about ready to implement the final system implementation. Jake and Pete have asked you to make a presentation for them detailing the final steps of the system implementation.
They have converted a former auto shop/car sales business into a new microbrewery that includes a brewery, taproom, and outdoor entertainment area. You have worked with them to develop a specialized integrated management information and transaction processing system that includes the following features:
A process management project planner that tracks and controls key steps of the beer brewing process
Inventory management and supply tracking
A POS interface that integrates sales and inventory
- An accounting module that schedules workload, tips, and handles payroll
- A marketing and communication module including CRM functionality that integrates social media, booking, and special events in the entertainment areas
- Internal Network and public WIFI hotspot (free to customers if they sign up for the CRM)
- The brewery potion has been brewing beer for a while, and it is time to convert to the new system, consider contingency plans, assess success metrics, and open the taproom for business!
- Purpose:
- For this assignment, you will investigate migration plans and post-implementation activities. You will then create a PowerPoint (or other presentation software) presentation that you will present to your clients. You will need to recommend a conversation strategy, negotiate a business contingency plan, and assess costs and benefits. Prepare a statement for post project assessment. Once have completed your analysis, you will present your analysis, recording it, to demonstrating your ability to interact with others in a professional manner.
You must record a video to go with your presentation and can create a video of yourself giving the presentation. You can use the Record Slide Show capabilities in PowerPoint to record yourself giving the presentation. You can also use a screen recording program such as Screencastify (www.screencastify.com) or Screencast-o-matic (screencast-o-matic.com) to record and create your video. Save your video as a separate file so it can be submitted to your instructor as part of the assignment. You will submit both your presentation and the media file that you create to go with it.
If you have a video camera and would like to record yourself giving your presentation, that is acceptable as well. Be sure both you and the presentation are visible in the video. Other video capture mechanisms are acceptable: the end goal is an appropriate .MP4 video file that your instructor can play.
Assignment Instructions:
Part one: PowerPoint presentation: Create a PowerPoint (or other presentation software) presentation that you will present to your clients. The presentation should include the following components.
Title Slide, Template, and Layout
Your first slide is the cover slide. Be sure to include your name, your clients, and your project.
Choose an appropriate graphical template for your presentation. Images and other data visualization techniques are encouraged for your presentation.
Conversion Strategy
In the next 1–3 slides, select a conversion strategy right for this system conversion. Explain the types of conversion strategy options. Make a recommendation and highlight the choices as it reflects the cost, time, and risk associated with elements of the transition. Explain which system conversion recommendation you selected and why.
Business Contingency Plan
In the next 1–2 slides, address the business contingency plan. Explain what a contingency plan is on one slide and make a recommendation for consideration for this system.
Assess Costs and Benefits
This is the most important thing for your client! They want to really make sure that your system makes sense and they can understand and measure the results as they expand their business.
Address the following:
Benefits of to-be System
Certainty/measurement of benefits
Costs of Transition
Certainty/measurement of costs
Use Figure 13-6 Major Factors in Successful Change from your textbook to help guide this portion of your analysis.
Figure 13-6 Major Factors in Successful Change
- You can extrapolate figures and make other logical assumptions based on the information presented in the scenario. Make up appropriate details to support your presentation. The key to this portion of the assignment is to identify the types of information and measurements that could be used.
- There is too much information in the table to go on ONE slide. You will need to practice your data visualization skills to format the information in a suitable professional manner to address each of the areas – for example, you may choose to dedicate one slide to each topic. You could include charts or graphs that measure the types of things your clients are looking for.
- Project Assessment/Post-implementation
- Finally, prepare a statement for post-project assessment. How will you know what was successful about the system and the project activities (and therefore should be continued in the next system or project), and how do you determine new requirements to feed back into future systems for improvement?
Include a final slide with references slide of complete APA entries.
Part Two: Video Presentation
Once you have completed your written presentation, present it as if you were giving it to your clients. Record your presentation. Create a video of yourself giving the presentation. You can use the Record Slide Show capabilities in PowerPoint to record yourself giving the presentation. You can also use a screen recording program such as Screencastify (www.screencastify.com) or Screencast-o-matic (screencast-o-matic.com) to record and create your video.
Other recording options are acceptable. Save your video as a separate file so it can be submitted to your instructor.
If you have a video camera and would like to record yourself giving your presentation, that is acceptable as well. Be sure both you and the presentation are visible in the video.
Whatever you use to record your presentation, please save it into a common video format such as .MP4 that your instructor can play. You may also host on YouTube or other streaming services, if you host externally, please provide that link to your instructor.
The video should be a summary of the key details of your presentation. This video should demonstrate you advanced understanding and effective usage of interpersonal skills that embody professional demeanor. You will want to demonstrate your communication skills, problem solving, decision making, listening, negotiation, and assertiveness.
For example, you may want to address problem solving and decision making in the section on conversion strategy. Negotiating could be demonstrated during the section on business Contingency planning. Listening during Assessing Costs and Benefits. There is no “right” formula for demonstrating these skills, but you will want to highlight them during your video presentation.
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