OSH 3310 Unit 3: Safety Management System Review
For this assignment, you will conduct a review of the safety management system (SMS) at your
organization or an organization with which you are familiar.
Some students may not currently work in the safety field and do not have access to the
required information outlined in the instructions. If this is the case, do not hesitate to contact
your professor to discuss an alternative method.
Many elements make up an effective SMS, as outlined throughout this course. For simplicity,
you will review and discuss the following six SMS core elements for this project.
Management Leadership
Employee Participation
Hazard Identification and Assessment
Hazard Recognition and Control
Education and Training
Performance and Measurement
While the review template provided below is based on the core elements established in
OSHA’s Recommended Practices for Safety and Health Programs (referenced in this unit’s Required
Unit Resources), you may utilize any of the following to guide you through your review:
ANSI/ASSP Z10.0-2019 and ANSI/ASSP/ISO 45001-2018, as discussed in the textbook;
the Occupational Safety and Health Administration (OSHA) VPP Site-Based Participation
Site Worksheet, contained in Chapter 18, Addendum A, of the course eTextbook; or
OSHA’s Recommended Practices for Safety and Health Programs (referenced in this unit’s
Required Unit Resources).
As part of your review, you will complete the Unit VII SMS Review Template. Follow the
instructions below and those listed in the template to complete this project. You will complete
each step below for each of the six core elements listed in the template.
Step 1: Collect Evidence. You do not need to provide copies or images of the actual documents
or reports that you review. However, you must identify all resources and specific information
you examined in the first section of the template. Suggested sources of information are as
follows:
Review applicable documents (e.g., safety manuals and instructions, safety policies, safe
operating procedures, job hazard analyses).
Review pertinent reports/records (e.g., emails or letters from leadership to employees,
safety meeting minutes, injury logs, audit reports, OSHA citations, inspection reports,
risk assessments, training records).
Conduct interviews. These may include one-on-one or group meetings with managers
and supervisors as well as one-on-one or group meetings with employees.
Observe the workplace for safety communications (e.g., policy postings, team or
department safety meetings, safety committee meetings).
Observe the workplace for safety compliance or at-risk behaviors.
Step 2: Evaluate the Evidence. For each SMS element, compare the evidence reviewed against
the stated criteria in the guidance document you are using by discussing what you found or
were unable to find.
Step 3: Discuss the Effectiveness of the Core Element. In the next section of the template, you
will discuss your assessment of each core element function based on your observations and
objective evidence as they compare to standards, available resources, and best management
practices. Identify any significant gaps. Your discussion in this section of the template must be
at least 100 words for each element.
Step 4: Assign a Performance Level Rating. Use the drop-down menu in the template to rate
each core element. Base your rating for each element on the following descriptions:
Effective: There is evidence that the core element function is effective and is achieving
the desired outcome. Evidence that the information reviewed is visible and documented
with action planning.
Strong: There are minor gaps in the function of the core element with some action
planning.
Moderate: Evidence of the core element function is scattered and is non-conformant
with established criteria. There are some positive trends.
Inadequate: There is little evidence observed of the core element function. Multiple or
significant systemic non-conformities exist. There is no action planning.
Step 5: Explore Opportunities for Improvement (OFI). You are encouraged to review all
assignment instructions to ensure that you are building a solid safety foundation to complete
this assignment. For each SMS core element, discuss the OFI you observed based on your
review.
Identify at least one OFI for each core element. Remember that an OFI may not
necessarily be a deficiency but an area where greater effectiveness or efficiency can be
obtained.
Suggest two solutions for each identified gap you have mentioned.
Justify the OFIs based on your synthesis of course concepts.
At the end of the template, you will summarize the overall status of the organization's SMS,
offering your opinion on the degree of alignment between the SMS and established standards
or other management system efforts utilized at the facility. Your summary must be at least 100
words.
For this project, you must use at least four scholarly, peer-reviewed, or industry-standard
resources, one of which may be your course eTextbook, to support your review, discussion,
and/or summary. The organization-specific sources and evidence you collect do not count
toward this requirement.
You are encouraged to offer your opinion and experience. Although your opinion or belief may
be based on experience and not necessarily a truth claim, you should incorporate resources
that support your opinions.
All sources used must have citations and references properly formatted in APA style.
References will follow your summary in the template. APA formatting of the assignment is
otherwise not required.
Please keep in mind that the following are not considered scholarly references or peer-
reviewed information: Blogs, Wikipedia, About.com, Ask.com, and all other unmonitored
internet resources. Industry-standard information (e.g., government website or document
information, professional industry journals) may be used.
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