Analyze laws, regulations, and policies applicable to various human resource situations
Competency
In this project, you will demonstrate your mastery of the following competency:
Analyze laws, regulations, and policies applicable to various human resource situations
Assess organizational risk
Use data to inform risk mitigation
Scenario
In your first project, you received a complaint from the Department of Labor alleging that employees were not paid overtime properly. You researched the complaint and the Department of Labor resources, and, based on your investigation of pay data and your interview with a payroll representative, you determined that the complaint was an ongoing issue for the organization. In your investigations you also found that the employee handbook did not provide the correct resources to prevent this type of complaint.
Now, your manager has come to you with concerns that there are other areas in the handbook that have missing policies or are written in error. This has resulted in an initiative to review and revise the entire employee handbook to protect the company from risk in the future. You have been asked to review certain sections of the handbook as a part of that initiative.
Directions
Begin this project by reviewing the Employee Handbook Sample located in the Supporting Materials section for errors. You will use the Department of Labor (DOL) website linked in the Supporting Materials section, specifically the content related to fair labor standards, and additional resources to verify that these are violations. For each of the four sections, identify and record the policy errors using the Risk Audit Document found in the What to Submit section. List your identified errors in order of most to least risk to the company.
After your investigation is complete, write a detailed memo to your manager that describes the policy violations you found and the risks associated with the policy violations. Use good professional communication skills in your manager memo.
Specifically, you must address the following rubric criteria:
Handbook Analysis- I have attached the risk audit information analysis below
Policy Errors: Identify any missing content or incorrect policy verbiage in the employee handbook selections.
Policy Risk Ranking: Identify the risks of each policy error in order of risk level from highest to lowest.
Law and Regulation Identification: Determine which DOL policy or policies are being violated by any missing content or incorrect policy verbiage.
Manager Memo
Handbook Analysis Summary: Summarize the results of the handbook analysis including any trends that can be identified from the written policy.
Risk Ranking Rationale: Explain the risk ranking provided in the handbook analysis. For each risk, specifically address the following:
Provide a rationale for each risk ranking.
Describe how each is a risk to the company.
Role of Human Resources: Describe the role of HR in risk management (or mitigation), providing specific examples to support your claims.
Risks to the Company: Explain how failure to correct errors could negatively affect the company.
What to Submit
To complete this project, you must submit the following:
Risk Audit Document
Submit the results of your handbook analysis using the Risk Audit Document. Upload your completed Excel sheet into Brightspace.
Manager Memo
Submit your manager memo as a Word document that is 1 to 2 pages in length using 12-point Times New Roman font, double spacing, and one-inch margins. Any sources should be cited according to APA style.
Supporting Materials
The following resource(s) may help support your work on the project:
Website: Department of Labor
Use this website to inform your research on the employee handbook errors.
Resource: Employee Handbook Sample
Use this employee handbook as a resource for the company’s rules and regulations.
Requirements: 1 page
Risk Audit Information Analysis
Students
Institution
Course
Instructor
Date
Risk Audit Document
Manager Memo:
To: [Manager’s Name]
From: [Your Name]
Date: [Date]
Subject: Employee Handbook Analysis Results and Policy Risks
Dear [Manager’s Name],
I hope you are well and happy to get my note. I have finished the required review of the employee handbook and discovered many policy flaws that might put the business in danger. In the following, I will summarize the findings of the study and discuss the possible consequences for the company and the thinking behind the risk rating.
Handbook Analysis Summary
I found several places in the employee handbook where policies were either missing or misrepresented. The errors can be found in the following four sections of the manual: These differences put the business at risk for potential operational and legal problems.
Risk Ranking Rationale
The severity of the damage that may result from each mistake informed the order of risks. Errors in high-risk rules, such as those pertaining to break hours, reporting workplace harassment, and data security, are clear infractions of the Fair Labor Standards Act, the Equal Employment Opportunity Act, and the Data Privacy Laws. Legal repercussions, reputational harm, and monetary losses may ensue from such transgressions. Medium-risk policy mistakes, such as misclassifying personnel as exempt or failing to implement proper grievance processes, may lead to disagreements, compliance problems, and even legal action.
Role of Human Resources
Risk management relies heavily on the efforts of Human Resources, which must verify that all corporate rules are in accordance with applicable requirements. For instance, HR may provide regular training sessions for workers and managers, develop efficient processes for managing complaints and disputes, and proactively evaluate and update the handbook to reflect current employment legislation.
Risks to the Company
The firm might suffer from a number of problems if these policy mistakes are not corrected. A breach of labor regulations might result in penalties and legal action. Furthermore, erroneous rules may lead to employee confusion, lower morale, and damage the company’s reputation among existing and prospective workers.
In conclusion, the company’s reputation, legal status, and overall prosperity depend on fixing the discovered policy flaws. To fix these problems and make sure the company is in accordance with all laws and regulations, I suggest a complete overhaul of the employee handbook. I am prepared to work with the relevant groups to swiftly begin the required changes.
Please accept my gratitude for being given this opportunity. Feel free to contact us if you have any queries or need anything clarified.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
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