Answers to Questions in Microsoft Word Read and think through the options and alternatives suggested by these questions before building the Project Plan. When the Project Plan is co

2

Team 2 Projecteers Charter for Project WBS

Brandon Rice, Daniela Bremnor, Djenabou Diallo, Mario Martin, & Maureen Johnson

IFSM 438

University of Maryland Global Campus

31 January 2023

Executive Summary

The purpose of this document is to outline a proposed IT system to enhance business operations at Mama’s Bakery and Sandwich Shoppe in Alexandria, Virginia. The ideal IT framework will be used to conduct point-of-sale, inventory, bookkeeping, accounting, business networking, and host a website so that customers may place orders in advance using debit/credit cards. The framework will also need to be modern, have a customer-friendly UI, and support 3rd party apps for pickup and delivery orders. Mama Mia currently has a 100,000$ budget for the IT system.

Project Scope

The mission of this project is to plan, design, and implement a modernized IT system for Mama’s Bakery and Sandwich Shoppe. The implementation of this IT system will modernize the bakery by allowing digitalization of all employee records, inventory, and transactions. This system will also streamline business practices and enable online purchasing and third-party compatibility through apps such as Uber Eats and Door Dash. A website for the bakery will also be established to help with marketing and allow customers to view the menu from home. Electronic registers will also be added to the shop to allow customers to purchase via credit/debit card and NFC. Lastly, a windows PC will be setup in the management office to allow Mama Mia a workstation to conduct inventory, pay rolls, scheduling, and other managerial duties. This PC will also allow her to have a direct form of communication to her suppliers (the health department) and other business associates. Next to this PC, a router will be installed and enabled via the local Comcast services.

Excluded from this particular scope will be all furniture upgrades to the establishment, as well as the hiring of new employees. The addition of bakery items and other menu expansions will also be excluded from the scope of this project. This project will focus entirely on the IT aspect of the upgrade.

Project Estimates

Even though the entire shop upgrade is scheduled to be complete in 6 months, the IT portion will likely be complete in 4. The following chart illustrates the deliverables, an estimated cost of that deliverable, and a rough estimate of their forecasted completion dates:

As previously mentioned, the IT project is currently being funded by Mama Mia with a 100,000$ budget. As shown in the above chart, the estimate cost of this project will be between 40,000$-50,000$. This will give Mama Mia the ideal IT system for less than half of the estimated price.

Primary Stakeholder(s)

Mama Mia is the primary stakeholder for this project as she is the one funding the project and outlining the system requirements. Other stakeholders would include the customers and employees, as they will be the ones who frequently use the system.

Project Team

The following chart describes the role each team member will fulfill in respects to this IT project:

Project Constraints and Assumptions

The main constraint for this project is that it must be completed within 6-months and that it consists of a 100,000$ budget. The assumption for this project is that all team members will be available for the entire project as well as the assumption that they will complete their portion of the project by the given suspense date. We can also assume that Mama Mia will not make any changes to the IT system requirements prior to the project completion date.

Preliminary Risk Statement

The first potential risk is that one or more team members may not be available for the entirety of their role within the project or lack the skills to complete their portion. This risk can be mitigated by consulting the member in the initial planning phase and verifying they are confident they can perform the task and will be around for the entire project. Also, having other qualified technicians who can step up the job as a backup is another mitigation technique.

Another potential risk is to the successful completion of this project is scope creep. This can also be mitigated in the initial planning phase by communicating with Mama Mia the issues of scope creep and getting a direct end goal of the desired IT system. Communication with the rest of the project team members is also beneficial so that any projected potential issues don’t come as a surprise, increasing the scope.

Preliminary Communication Plan

Each member of the IT team will communicate daily via Microsoft Teams group chat. Each member will be required to submit a small bi-weekly WAR (weekly activity report) stating the progress they made throughout the past 2 week, outlining any milestones or roadblocks. At the end of the 2-week period, the IT manager will review the bi-weekly WARs and provide these updates to Mama Mia. Each team member will be available on Microsoft Teams daily so that they can communicate any updates and collaborate ideas as needed.

Change Threshold

A new project charter would be required if requirements are modified to cause the project to exceed the 6-month timeframe, 100,000$ budget, or require more manpower. With this IT project projected to cost approximately half of the 100,000$ budget, it is highly unlikely that a price threshold will be exceeded. Also, this project is carefully planned out to only require 4 out of the 6 months given. However, in the unlikely event that the scope of this project drastically increases, a new project charter will be drafted.

Definition of Project Complete

The project will be defined as complete upon completion of all the deliverables previously stated, and a confirmation of customer satisfaction with the end product. A functional router, functional LAN, Wi-Fi, records and payroll system, inventory system, electronic register, quality website, and optimization with third party delivery apps are all defined deliverables. Once Mama Mia is satisfied with these deliverables, this project will be complete.

Signatures

Date:

Date:

Sources

· McKeever, C. (2006). The project charter–blueprint for success. CrossTalk: The Journal of Defense Software Engineering, 19(1), 6-9. https://citeseerx.ist.psu.edu/document?repid=rep1&type=pdf&doi=17fb76a8dc535dfd8a08d5d5277905ba7336fb32

· University of Maryland Global Campus. (2022). 4. Framework for Project Management. https://leocontent.umgc.edu/. Retrieved January 23, 2023, from https://leocontent.umgc.edu/content/dam/permalink/5cbf4cd2-689d-40dc-8169-ac8f7c832d89.html

,

Questions for Project WBS

Brandon Rice, Daniela Bremnor, Mario Martin

University of Maryland Global Campus

IFSM 438

Professor Paul Tomaka

January 31, 2023

Does the Project Schedule include everything in your team's charter and all deliverables? If the WBS includes tasks that were not part of the Project Charter, explain how the team determined the additional tasks were necessary.

The Project Schedule is the backbone of any project as it outlines the entire scope of work to be performed, along with the timeline and resources required for each of those tasks. It is crucial that the team uses the Project Schedule to reflect all the project objectives, goals, and milestones as defined in the charter. This ensures that all stakeholders are aware and can keep track of what is expected and when. The Project Schedule should also reflect any updates or changes made to the charter along the way to ensure that everyone is on the same page and that the project stays on track. A well-structured Project Schedule can help to avoid misunderstandings and minimize the risk of project failure.

Does the WBS include project management tasks necessary to manage the project?

The WBS (Work Breakdown Structure) includes the major project management tasks necessary to manage the project effectively. This includes tasks such as creating a project schedule, meeting with stakeholders, monitoring progress, and making necessary adjustments. By including these tasks in the WBS, the project manager can ensure that the project is well-managed and that the team is able to deliver the project on time and within budget.

Explain the top-down and bottom-up approaches to building a WBS. Which approach did the team decide to use and why did they make that decision?

The top-down approach states the biggest tasks or group and then breaks it down (Simplilearn, 2023). Those are the high-level actions to accomplish the project. The bottom-up approach picks a task that can be easily done and completes it. This is more effective for focusing on details and brainstorming. The team utilized both approaches while building the WBS. One team member began by identifying the largest tasks or high-level actions, the remaining team members identified the tasks that fell within the largest tasks (the bottom-up approach).

Building the WBS as an outline in Word or Excel instead of Project can help team members visualize the order of the tasks and how the tasks might decompose into lower levels. Did the team build an outline outside of Project? If you only used Project, did the team need to rearrange tasks while building the WBS?

The team complete the initial outline in Microsoft Excel. The goal was to establish clear project objectives that cannot be interpreted in deferent ways (Watts, 2014). Tasks were grouped together in work packages; Excel made it easier to rearrange them and organize subtasks. These work packages were then plugged into a Microsoft Project document and by then the need to rearrange tasks were very minimal.

Did the team approach the WBS graphically (like an organization chart) or tabularly (like a list or table), or something else? Why?

During part two of this assignment, the team had a tabular approach to the WBS while using Microsoft Excel to create the first draft. The team saw Microsoft Excel as the perfect tool for organization and for setting a foundation without too many complications. Approaching the first draft with the tabular format allowed the team to easily build a solid blueprint of which tasks and subtasks were going to be incorporated in the final WBS.

Did the team work together to determine the major tasks or was only one team member responsible for that? How well did it work?

Initially, one team member determined the major tasks. This team member’s responsibility was to extract the key tasks from the selected project charter meanwhile incorporating the mandatory tasks listed in the rubric. Once a draft was created, the remaining team members all put a considerable amount of effort in deciding which tasks could be added, removed, or reworded. With a collective input from everyone, the team eventually produced a final Excel draft that contained all the major tasks and subtasks and a much higher quality final product than what we began with.

References Simplilearn. (2023, January 27). WBS Approach in Project Management. Retrieved from Simplilearn.com: https://www.simplilearn.com/wbs-approach-in-project-management-article Watts, A. (2014). Project Management. Retrieved from BCcampus Victoria, B.C.: file:///C:/Users/Owner/Downloads/Project-Management-2nd-Edition-1665530399.pdf

,

,

Project Plan (Team project)

Project Plan Fall 2021 Page 1 of 6

Overview

The purpose of this Team assignment is to:

• Extend the team's Project WBS.

• Enter sub-task durations.

• Create dependencies (predecessor & successor links) between sub-tasks.

• Produce an interim Project Plan.

There are two parts to this assignment.

Part 1 – Bu

Collepals.com Plagiarism Free Papers

Are you looking for custom essay writing service or even dissertation writing services? Just request for our write my paper service, and we'll match you with the best essay writer in your subject! With an exceptional team of professional academic experts in a wide range of subjects, we can guarantee you an unrivaled quality of custom-written papers.

Get ZERO PLAGIARISM, HUMAN WRITTEN ESSAYS

Why Hire Collepals.com writers to do your paper?

Quality- We are experienced and have access to ample research materials.

We write plagiarism Free Content

Confidential- We never share or sell your personal information to third parties.

Support-Chat with us today! We are always waiting to answer all your questions.