From the text Professional Event Coordination, answer question C on page 28 in the Exercises in Professional Event Coordination section. The minimum required length for this part is two pages. Include all six components of the “six A
Part 1: From the text Professional Event Coordination, answer question C on page 28 in the Exercises in Professional Event Coordination section. The minimum required length for this part is two pages. Include all six components of the “six A’s” including Anticipation, Arrival, Atmosphere, Appetite, Activity, and Amenities in detail. Each section should be 1-2 paragraphs. Include an introduction and summary paragraph tying them together.
Part 2: From the text Professional Event Coordination, answer question C on page 57 in the Exercises in Professional Event Coordination section. The minimum required length for this part is two pages. Your timeline should start with today and include a comprehensive production schedule for the date of the event. Include an introduction and summary paragraph tying them together. Include a spreadsheet (Excel or Microsoft Project are recommended). Include all setup, personnel, and honored guests as needed in your production schedule. Include an introduction and summary section explaining your production schedule.
Examples:
• There is an example and description of a production schedule on page 53 figure 2-11 in our textbook.
• There is an example and description of a timeline/project schedule on page 51 figure 2-9 in our textbook.
Submit your assignment to the Dropbox, located at the top of this page. For instructions on how to use the Dropbox, read these step-by-step instructions.
See Syllabus “Due Dates for Assignments & Exams” for due date information.
HOSP590 Event Planning & Management
Week 2 Assignment
Your homework is to complete a Site Selection. Imagine you are planning an event and visit a location near you that could be used to host a wedding, meeting, or other event. Using Appendix 3 on page 457 of the text as your guide, write an overview addressing the following areas. As a guide, the homework will be three to four pages in length and include the following 14 sections. This assignment is worth 55 points and needs to be submitted to the Dropbox for Week 2.
Event Description – This is where you communicate your event details including attendance, theme, date, time, and a 2-3 sentence overview of the event.
1. Location
2. Surrounding Vicinity
3. Accessibility
4. Property Description
5. Property Amenities
6. Function Space
7. Catering
8. Kitchens
9. Equipment
10. Guest Rooms
11. Services
12. Personnel
13. Policies
14. Risk Management
Submit your assignment to the Dropbox, located at the top of this page. For instructions on how to use the Dropbox, read these step-by-step instructions.
See Syllabus “Due Dates for Assignments & Exams” for due date information.
HOSP590 Event Planning & Management
Week 3 Assignment
You Decide Latest
This week, your assignment is a You Decide situation. Please review the situation under the “You Decide” tab and then complete the questions. You will have two questions to complete. Please complete each question in 300 words or less. Complete your assignment off-line and submit it as a word document to the Dropbox. Please make sure that you keep a copy of your answers. You do not need to include references for this assignment.
Submit your assignment to the Dropbox, located at the top of this page. For instructions on how to use the Dropbox, read these step-by-step instructions.
See Syllabus “Due Dates for Assignments & Exams” for due date information.
Scenario Summary
An exercise in “Emergency Planning”
You are a recent college graduate and have been working with the most successful planning firm in Portland, Oregon for the past 12 months. You have assisted with dozens of events and are now excited to lead your first large event. It is three days until your event, the second annual Women’s Day Conference. The local medical school, Oregon Health Sciences University, is hosting the day-long conference in Portland, Oregon at the Portland Oregon Convention Center. Each attendee is paying $100 to receive a fun day of advice on women’s health, a catered box lunch, a health expo, and break-out sessions that vary from yoga to nutrition while undergoing cancer treatments. The event was well received last year and has received a lot of press. The University is excited by the press and since most of the labor and items are donated this is a large fund raiser for their operations.
Your Assignment
This morning you were notified by your assistant that the web registration did not automatically close as expected which led to 8,000 paid registrations being processed and confirmed. The capacity of the Convention Center is 7,000 given the arrangements for the trade show, theater seating, and break-out session rooms.
You Decide Activity
You Decide
Assignment Requirements:
1. What do you do? You have a legal, ethical, and financial responsibility to make certain the event and its operations maintain the highest standards of safety possible. You have a responsibility to protect the brand and quality of your meeting planning firm, and you have a responsibility to maximize the happiness and revenue for your client. What will you do?
2. Often the number of guests is unknown for events. Weather can keep people away or bring them out in large numbers. How do you plan for unknown guest counts? What would have been included in contingency planned for this type of event?
Responses to each question should be approximately 200- 300 words in length .
Note to the student: You are being graded on your demonstration of reasoning, critical thinking, and analytical abilities in applying what you are learning. If you use your text or outside sources of information, please provide in-text citations and references using APA or MLA formatting.
HOSP590 Event Planning & Management
Week 4 Assignment
Midterm Exam
Question 1. Question : (TCO A, B, C, D) Your client, a bride with an unlimited budget, asks you to focus her thoughts and ideas because she is overwhelmed with all the planning that must be done.
Part I: Using SMART goals, a Needs Assessment and a timeline, how can you assist her in supporting her request and creating the initial starting point for your wedding planning?
Part II: What communication can you do while meeting with the client at the first meeting to avoid communication challenges or misunderstandings later?
Question 2. Question : (TCO D, E, F) A risk plan needs to be developed for a Folk Life Festival that is held every summer in Seattle, Washington. The crowd is estimated to be at 5,000, with 100 vendors. Explain and justify possible risk events and contingency plans for the following areas. Each response should include possible scenarios and ways to handle the risk. Each response should be at least three sentences.
a.) Media Plan
b.) Security
c.) Capacity and Setup
d.) Food & Beverage
Question 3. Question : (TCO G) What components should be included in infrastructure planning for a beach wedding with 200 guests? The site has a parking lot but is remote, with no facilities. A caterer will provide food and beverage but it is up to you the planner to arrange for all other elements. List 10 infrastructure elements necessary to create an event where there is a ceremony followed by a reception with music that lasts into the night. Each element needs to be defined and explained. For example, an element may be that two tents need to be ordered, delivered, and arranged to be removed the morning after the event. One tent is for the reception, and the second tent is for the bridal party to have a covered space and for the event staff to prepare the food.
Question 4. Question : (TCO A, C, D) Developing the theme throughout the entire event is important, from the invitation to a follow up thank-you gift or guest survey. Consider how you would develop a theme for a week-long conference for call center managers. The goal of the meeting is to provide training and networking, and to recognize the achievement of top performers who work around the United States for a large, well-known hotel chain. The location will be in Maui and the theme is up to you, but needs to be based on a well-known movie. Pick any movie and integrate the theme throughout specific events at the conference while keeping the goals of education, networking, and celebrating accomplishment. Please provide examples of what you can do to maximize your theme for six sub-events. A sub-event could be a meet and greet, a day of training, a dinner, or any other appropriate use of time that would accomplish the client goals.
Question 5. Question : (TCO B) Transportation needs vary significantly based on a host of factors. How does a planner match the ground transportation needs of an event?
HOSP590 Event Planning & Management
Week 6 Assignment
You Decide
This week, your assignment is a You Decide situation. Please review the situation under the “You Decide” tab and then complete the questions. You will have two questions to complete. Please complete each question in 300 words or less. Please complete your assignment off-line and submit it as a word document to the dropbox. Please make sure that you keep a copy of your answers. You do not need to include references for this assignment.
Submit your assignment to the Dropbox, located at the top of this page. For instructions on how to use the Dropbox, read these step-by-step instructions.
See Syllabus “Due Dates for Assignments & Exams” for due date information.
You Decide > Scenario Summary
Scenario Summary
Only T-Shirts, a large mall chain of retail stores wants to hold an awards ceremony to motivate staff and recognize their accomplishments. Your corporate contact who works for Only T-Shirts Corporate Headquarters in Cleveland, Ohio wants the attendees to leave feeling motivated to increase their individual store sales. The budget is undefined as are many details about the event. You need to plan the awards dinner and get approval from your corporate contact. The dinner ceremony will be held at a large, upscale restaurant in downtown Cleveland.
Listen
Your Assignment
Your mission, should you choose to accept it, is to plan the dinner ceremony. Some components include availability of the restaurant, menu planning, swag, awards, the presenter, entertainment, transportation and parking, beverages, sponsorship (if appropriate), VIP treatment, seating chart, and invitations.
You Decide Activity/Assignment
You Decide
Assignment Requirements:
Donna wants to motivate her staff to achieve high sales resorts. What awards can be given along with the trophies to motivate the staff? Give some specific examples and how they would tie in with the evening, be motivational for all retail managers and store staff.
Sandra has a busy restaurant with high prices. She doesn’t need this business but is accepting the reservation because she is a neighbor and friend of Donna. Holding a presentation ceremony will be difficult in a busy restaurant. What suggestions do you have for relationship building, contract negotiation, and event set-up that will balance your event needs along with Sandra’s needs?
Responses to each question should be approximately 200- 300 words in length .
Note to the student: You are being graded on your demonstration of reasoning, critical thinking, and analytical abilities in applying what you are learning. If you use your text or outside sources of information, please provide in-text citations and references using APA or MLA formatting.
HOSP590 Event Planning & Management
Week 7 Assignment
Final Course Project Latest
Members of the class are required to prepare a complete Event Plan based on one of the event scenarios listed in the Exercises in Professional Event Coordination in the textbook.
Review the Exercises in Professional Event Coordination in Chapters 1 through 14 of Professional Event Coordination. Select one event scenario from any of those listed in the Exercises in Professional Event Coordination in Chapters 1 through 14.
In Week 2 of the course, you must submit a one-page topic proposal for your Final Project Event Scenario selection. The topic proposal will not be graded. This proposal will be reviewed and suggestions will be made where applicable before the Instructor approves the topic and the scope of the proposed paper. Failure to submit your proposal on a timely basis will result in a 5-point deduction from the final project grade.
Below is an outline of the event plan. Make sure you include all necessary components with the final plan. Invent specifications for any specifications not explicitly included in the event scenario. Completed Worksheets must be included as supporting materials.
In Week 5 of the course, a rough draft will be due. The drafts will not be graded, but will contain recommendations to incorporate into your final project. Failure to submit your draft on a timely basis will result in a 5-point deduction from the final project grade.
All papers will be run through turnitin.com, DeVry’s plagiarism software. It is imperative that you cite all sources and that your original content, i.e. your own words, make up at least 80% of your paper. Refer to the policy tab in the course for details on the DeVry plagiarism policy.
The course paper will be at least 15 pages in length (excluding any appendices) on a topic related to the theme of Event Planning and Management. Within this broad theme, the course paper is intended to be an opportunity to explore in some depth a topic related to the course that is of specific significance to you. The course paper is more a product of your critical and imaginative thinking supported by course material and related resources (including current articles) than it is a project in library research.
Following is a summary of the sections that should be included in your paper and the potential points for each section. This paper is worth 150 points total.
1. Title Page Include the title of your course paper, your name, e-mail address, school name, instructor’s name, date of submittal, and class (HOSP590).
Introduction (10 Points) Describe the event scenario that you have selected and identify why it is significant. Present any background or facts that will enable the reader to clearly understand the issues. Write this like an Executive Summary in a Business Plan and include highlights of all important points. Assume the reader will not read beyond the introduction so it is imperative this part is concise, factual, and interesting.
2. Stakeholders (10 Points) Identify the stakeholders with this event and list at least two different goals that they may have. Suggest ways to meet these goals.
3. Event Theme (10 Points) Working with the event, stakeholders, and goals as described, chose a theme for this event. Explain why you choose that theme and how it supports the goals of the event.
4. Location Analysis (10 points) Pick a location for this event. The location must have a webpage with floor plans that you can link to. Using the Location check sheet, complete an analysis of the location and determine how it will support the goals of the event.
5. Anticipation (10 Points) Describe your plan for this section of the event. Include any collateral that you will create for this part. Include elements of the themes, and describe how it meets the event goals.
6. Pre-Arrival (10 Points) Describe how you will set this event. Include a timeline which works backwards from the start time detailing the load-in factors, and setup times. You must note who is going to do the work.
7. Arrival (10 Points) Describe your plan for this section of the event. Include any collateral that you will create for this part. Include the details of how people will arrive, transportation, and registration elements. Make sure that this section matches the theme and describe how it meets the event goals.
8. Atmosphere (10 Points) Describe your plan for this section of the event. Include a detailed description of décor and other technological elements. When you are working with the Location Analysis from above, plot out your floor plan for this event.
9. Appetite (10 Points) Your event must serve food of some kind. Describe your plan for this portion of the event. Detail your menu, kitchen, and serving requirements. Create a check sheet to bid this event for outside caterers. Create a list, and show pictures if possible of your table top décor, serving lines, and other necessary components to serve the food. Use your location floor plan to show where you will set up the kitchens, and serve the food. In this section, include who will be eating and how the bill will be handled.
10. Activities (10 Points) Your event must have some type of activity. Describe your plan for this portion of the event. Detail what the activities are, and what you require for this event to happen. Create a list of all necessary components, and use the location floor plan to show where this event will take place.
11. Amenities (10 Points) Every participant must receive an amenity. You can create different categories for the amenities such as spectators receive one type of amenity and participants receive another. Describe your amenities in detail. Describe how and when each attendee will receive his or her amenity.
12. After Event (10 Points) Describe how you will manage the breakdown and cleaning of this event. Include a timeline describing the load out times.
13. Final Report For Client (10 Points) Include a format for an after event review of your event. NOTE: You are not reviewing the fictitious event, but rather creating a reference that you will use to evaluate how it went. Include all necessary details for this review.
14. Budget & Financials (10 Points) Include a rough, but realistic budget for this event. Include an analysis of where you are spending your money, and how you will fund this event. Also include a copy of the bill you will submit to your client. Discuss how you will make a profit and what financial risks you will incur with this event. Also include how you will pay each vendor.
15. Reference Page (10 Points) You must use no fewer than six resources outside your textbook that have an author. Use APA formatting and cite all sources, including the text. All references must be cited in the body of your work and on your reference list. Refer to the course materials in “Student Resources” for help with APA style. Citing an author’s work within your text documents your research, identifies the source for readers, and enables readers to locate the source of information in the alphabetical reference list at the end of the paper. To use the ideas or words of another person without crediting the source is plagiarism. Plagiarism in its purest form involves copying passages either verbatim or nearly verbatim, with no direct acknowledgment of the source. The most common (and unconscious) form of plagiarism is to paraphrase a direct quotation. Paraphrasing does not relieve you of the obligation to provide proper identification of source data. The best way to avoid plagiarism is to make sure all quotes, ideas, or conclusions not your own are given proper acknowledgment in your text.
Papers are due in Week 7 of this course.
Any questions about this paper may be discussed in the weekly Q&A Discussion topic.
This paper is worth 150 total points and will be graded on quality of research topic, quality of paper information, use of citations, grammar, and sentence structure.
This paper must be at least 3,000 words and 15 pages in length. Points will be deducted if the paper falls short of this requirement.
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