Angela works for the state government and manages a public health program responsible for educating landlords and tenants about the benefits of smoke-free rental housing.
Angela works for the state government and manages a public health program responsible for educating landlords and tenants about the benefits of smoke-free rental housing. Since she lacks public support for her cause Angela decides she will give a speech at the next town hall meeting. She has a lot of information to present to a mixed audience and will use visual aids in her presentation.
Determine whether each of the following sensory engagement techniques improves engagement or comprehension.
Engagement Comprehension
Including a graph of rental prices of smoke-free apartments
Thinking about the nature of the audience and choosing stories that fit them the best.
Using photos and videos in your presentation, rather than just key words and phrases
Question 2
Angela’s younger brother, David, has agreed to help Angela with her upcoming speech. Although David is eager to contribute suggestions, he does not have any experience giving public presentations and Angela often finds herself educating him on the best methods. David doesn’t give much thought to the visual aspect of the presentation so Angela reminds him that the context of the speech is important to its overall impact.
“We need to look like we’ve given this real thought,” she says. “So, let’s think about this.”
Select the two statements that do NOT describe factors Angela should consider when choosing what kind of visual aids she will use.
•Many of the audience members are older and don’t seem to know much about modern popular music.
•Angela has been very open about her political beliefs on social media, many of which are opposite of those of the audience members.
•Some of Angela’s visual aids are complicated and will need to be explained.
•The meeting is taking place in a very large room and some of the audience will be seated far away from the projector.
•Angela remembers that she needs to make eye contact with her audience.
•The meeting is set to take place at the local library.
Question 3
Angela and David are still debating what type of visual aid would be best for the town hall presentation. David thinks using the chalkboard already located near the stage should be sufficient, but Angela has given presentations before and she feels they need more.
“I don’t see how it really matters,” David states.
“It does if you don’t want most of the audience to leave without getting the point,” Angela responds.
Match the type of visual aid with the appropriate speech situation.
Transparencies
Physical Objects
PowerPoint
A.A speaker wants to show a large collection of images from a recent trip she took to the country she is speaking about.
B.A speaker wants to write down the questions from the audience for everyone to see.
C.A speaker wants to show how to properly French-braid long hair.
D.A speaker in a small room wants to jot down audience responses to questions.
Question 4
Angela decides that digital multimedia and dynamic imagery is the best type of visual aid for the upcoming presentation. David is unsure of how to put together a good digital presentation and thus favors static imagery. Angela proposes comparing the pros and cons of each type before making a final decision.
Determine whether static or dynamic imagery is more appropriate for each of Angela’s presentation goals.
Static Imagery Dynamic Imagery
Angela wants the audience to see all of the different moves in a popular dance.
Angela wants the audience to understand where the specific locations in Africa are.
Angela has a lot of detailed percentages to share with her audience.
Question 5
Angela is leaning toward using a PowerPoint slideshow during her presentation but she is wary of the traps speakers often fall into when relying on the slideware. David is confused by her reluctance as he does not see any disadvantages with using PowerPoint.
“Won’t it just help you make your point?” David asked.
“If I don’t use it effectively,” Angela replied, “I’ll lose sight of my point entirely.”
Determine whether each of the following statements describes a speaker encountering an advantage or disadvantage of using PowerPoint presentations.
Advantage Disadvantage
Josh can adjust the size of the font depending on the size of the room.
Cally can put the entirety of her speech up on the PowerPoint.
Hannah isn’t very creative and can use the PowerPoint templates to create a presentation.
Question 6
Angela sees David researching presentation software. David is surprised by how many programs can help speakers provide their audiences with visual engagement and now he wants to consider software other than PowerPoint for Angela’s town hall appearance. Angela agrees it would be smart to weigh all available options before the meeting so she helps him examine several of the possible alternatives.
Angela shows David how (A) ____________ allows him to upload his PowerPoint presentation and access it online.
David is impressed by (B) __________ and how it could help him plan a non-linear presentation.
AMind Maps Prezi SlideRocket Haiku Deck Explain Everywhere
BSlideRocket PowerPoint Google Docs Haiku Deck Mind Maps
Question 7
Angela and David eventually agreed that a slideshow is a good way to offer visual aids during the town hall meeting. Angela knows she wants the tenants and landlords in the audience to learn about the many benefits of smoke-free housing. She needs the slideshow to help her achieve that goal without providing material that would distract the audience.
Which of the following statements describes the slideshow that would be most appropriate for Angela’s presentation?
•A slideshow that contains advertisements for local businesses and relevant products
•A photo slideshow featuring an assortment of transitions and zoom effects
•An instructional slideshow that uses dynamic imagery to support spoken information
•A slideshow that displays the text of the speech shortly after it is spoken
•A slideshow that consists of a series of extended video clips
•An artistic slideshow with a wide variety of photos and music
Question 8
David is confident that their presentation will be a success now that they have decided on a slideshow. Angela reminds him that they still have many considerations to make to ensure the slideshow is effective. She had used visual aids for her previous public speaking engagements and, recalling the mistakes she made in those presentations, she tries to avoid making the same mistakes as she designs this slideshow.
“How badly can you screw up when you have visuals?” David asks incredulously.
“Trust me,” Angela responds, “there are a lot of places to make mistakes.”
Angela remembers that a common problem for presentations created in PowerPoint is (A) __________ . Angela also recalls a time when her audience was startled and unable to focus thanks to her presentation’s overuse of (B) _____________ .
Adownloading videos importing charts adding clip art choosing a color overcrowding
Bclip art photographs sound effects color informative charts
Question 9
After discussing previous mistakes, Angela and David are both determined to create an effective PowerPoint presentation. They both realize smoke-free rental housing could save lives and don’t want to miss an opportunity to convince people of this. Angela knows an effective slideshow presentation could really drive her message home. She and David run through a checklist of potential problems. When they are finished Angela is confident in the effectiveness of her visual aids.
Which of the following statements describes something Angela should avoid so as not to decrease the effectiveness of her PowerPoint presentation?
•Angela asks a close friend to watch the slideshow to judge if the presentation stays on message.
•Angela practices with the slideshow software to scout out any possible technical problems.
•Angela times how long it takes to set up the slideshow to make certain her speech is paced accordingly.
•Angela attempts to fit as much information as possible onto each individual slide.
•Angela ensures the text on each slide is large enough to be seen at a distance.
•Angela adds a small amount of color to each slide to make the presentation more visually engaging.
Question 10
The town hall meeting begins and Angela takes the stage. After a short time speaking, she transitions smoothly into her PowerPoint presentation. She discusses the health benefits of smoke-free rental housing and educates the landlords in the crowd about the ease of converting to such accommodation. The images and data in the slideshow enhance and drive home her argument. After her speech concludes, David congratulates her.
“Good job. I took notes in case I want to do your job one day,” David jokes.
Which of the following statements describe an effective strategy Angela uses when formatting and delivering her PowerPoint slideshow?
•Since Angela has so much information, she decides to fill up as much space as she can on each slide.
•Angela practices in her bedroom at home, without her display.
•Angela knows the audience can read so she doesn’t address the information on each slide.
•Angela makes sure she resizes the images from the Internet so that they properly fit the slide.
•Even though you can’t hear the sound on the clip, Angela decides to use a video from her phone as her visual aid.
•Since this is not a conversation, Angela remembers to always speak at the audience, not with them.
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