Proposal to convince my superiors to allow everyone to work from home
The topic is that I have to make a proposal to convince my superiors to allow everyone to work from home. I really have no idea how the plan should be written. This is the introduction and analysis of the current situation. If you can help me with the planning part, I would really appreciate it.
=> Make a plan for the proposal, arguing to move most employees to remote work. This piece below has all the raw information you need (no references required).
Plan
Be as specific as you can and spend as much time and space as you think is necessary to adequately explain the plan. The introduction summarizes the plan; in this section, you go into length. Anyone reading this section is interested in the nitty-gritty of getting the plan done.
Include a schedule – milestones, tasks to complete – that shows you have a plan. Step 1, Step 2, Step 3, etc, with minor steps in-between as necessary – walk the reader through your plan.
If you feel you have provided enough detail in this section for a bright 18-year-old to read it and accomplish all its goals without more than the most minor supervision, then you have enough detail.
Introduction
All companies are experiencing a crisis during the Covid pandemic period. In order to improve employee morale and productivity, employers are embracing a practice that can help retain employees. The use of telecommuting is one of the most common solutions.
Spectrum is not the only company experiencing this problem but many other companies. As a result of limiting going out to protect public health, working from home becomes increasingly necessary. It has been noted that due to this rare incident, many people do not perceive any difference in their work productivity compared to when they were working at the office. Considering the above reasons, this proposal involves moving most employees to remote work.
According to Felicia Martinez, my research team leader, most employees are interested in continuing to work from home. Despite the fact that some employees have returned to the office, the working environment is not ideal and efficient. It is common to find desks crammed behind filing cabinets. There is a probability of overcrowding if more employees are brought to the office without timely upgrades. Thus, most employees do not find this place to be an ideal workplace anymore.
Due to the above mentioned situation, most discussions and exchanges must be conducted through Zoom rather than at the office. We are not in the midst of a new outbreak. In recent years, work support applications have become much more accessible. By employing this type of work, employees will be able to balance their work and personal lives. Several advantages should be mentioned, including noise reduction, no need to travel, and high flexibility. Having these outstanding advantages, working from home provides employees with the comfort and freedom they desire.
The purpose of this proposal is to address a variety of issues related to working away from the company. Initially, the employee’s current employment status and the main reason for leaving will be explained. Additionally, I will discuss in detail how these transitions will be made. The goal is to ensure that the work-from-home approach is effective and sustainable. Moreover, the advantages and disadvantages of the proposed solution will be discussed as well. By doing so, the company gets a full picture of both sides. Ensure that possible risks are minimized or even prevented.
Current Situation
Based on Felicia’s statistics, it is estimated that the office has a square footage of 2100 square feet. It costs $2942 per month to maintain a building built in 1974. Not to mention the fact that about 25 full-time and three part-time employees would be forced to work in this outdated office if it were mandatory. It is estimated that each individual has approximately 80 square feet of working space. This isn’t too bad in terms of quality, but it’s not particularly inspiring, either. However, this figure does not include the space necessary to store many documents, files, and equipment. There is a much smaller number, and it is incredibly cramped.
Additionally, the distance to work is a significant obstacle that prevents employees from coming to work. There is at least a 10-mile distance between all employees and the office. To conduct a face-to-face meeting, a minimum of 16 round-trip drives of 320 miles is required. Since we are collaborating on large documents, we must meet constantly and exchange files constantly. In many cases, we must be able to meet within a short period of time. Meanwhile, two research teams, each with eight employees, require at least two all-hands meetings per week, not to mention all the smaller ones. This is the equivalent of dozens of lost working hours!
The cost of working in an office will be very high if we really need to do so. Considering the current situation of escalating housing and material costs, relocation costs are inevitable. Based on our calculations, we need an office with a floor area of approximately 3000 to 3500 square feet in order to avoid cramping the working space. According to squarefoot.com, rent for a larger office will increase by at least $6000 per month. Moreover, equipment, as well as cosmetic upgrades, will cost more than $10,000. Initially, this appears to be a significant expense, even doubling the monthly rent over time.
Despite this, all of these problems can easily be resolved if we allow employees to work remotely and meet regularly via Zoom. The cost of travel, as well as the time spent traveling, will be eliminated entirely. In addition, the office can still be utilized whenever necessary. It may also be possible to utilize some of the underutilized cubicle farms for other purposes if they are underutilized. In fact, we might even be able to move to a smaller and more cost-effective office if we made some employees work remotely. In the near future, we do not intend to grow much more extensively than we are currently. During the foreseeable future, we will not be able to exceed 30 full-time employees. In light of these factors, this is the best course of action in the present and future situations.
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