Excursion plan
Excursion plan template
Student Name:
Excursion Details:
Related health and safety policies and procedures:
Document the related health and safety policies and procedures in the service.
Supervision of Children Policy
Excursion Policy
Transportation Policy
Related regulations:
Document the related areas in the National Quality Standard and the Education and Care Services National Regulations.
Quality Area 2: Children’s health and safety, Standard 2.2: Safety- Each child is protected.
National Regulations: 99 Children leaving the education and care service premises
100 Risk assessment must be conducted before excursion
101 Conduct of risk assessment for excursion
102 Authorisation for excursions
102B Transport risk assessment must be conducted before service transports child
102C Conduct of risk assessment for transporting of children by the education and care service
102D Authorisation for service to transport children
Excursion Investigation notes:
Student to go for a walk and make notes about the potential hazards, facilities and amenities and possible activities. Confirmation of insurance
Communication to families about excursion:
Write a communication piece to families, describing what their child will be doing on the excursion and seeking permission from families for their child to attend the excursion.
Date of excursion:
Excursion destination, route, and plan details:
Age group of children:
Excursion learning objective:
Departure time:
Arrival time:
Checkpoints for head counts: For example: you leave the centre, when you arrive at the first traffic light and when you arrive at the
Transport requirements, including proposed walking route:
Will you require any transport including a pram?
Review service policy and procedure to ensure you are following guidelines.
Proposed activities:
Water hazards:
If yes, detail in risk assessment below.
Name of excursion co-ordinator:
Contact number of excursion co-ordinator:
(Mobile number)
Number of children attending the excursion:
Number of supervisors:
E.g., Educators/ parents/ volunteers
Staffing requirements:
Educator to child ratio, including whether this excursion warrants a higher ratio? Please provide details of policy and procedure requirements related to staffing, including volunteer credentialS.
Will the children eat during the excursion:
Describe what hygiene and care needs will be maintained throughout the excursion:
Describe where the children will eat and appropriate hygiene facilities/practices.
Roles and responsibilities of educators during the excursion:
List the required responsibilities of educators during the excursion so they are prepared.
Roles and responsibilities of parents and volunteers during the excursion:
List the required responsibilities of the volunteers during the excursion so they are prepared.
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