Through this case study you will send as many invoices as you can, accurately, in 10 minutes To complete the practical: Setup a free fake gmail ac
Through this case study you will send as many invoices as you can, accurately, in 10 minutes
To complete the practical:
Setup a free fake gmail account that you can use to send emails from.
Download Zoom (free) and create a meeting for yourself.
Once you are ready to begin the exercise, set a timer for 10 minutes, start the meeting, record, and share your screen.
Once your 10 minutes are up, end the meeting (your recording will convert), save and send your project as a video file (a common format being mp4)
Task: Sending invoices via email
Send as many invoices via email as possible, while maintaining a high level of accuracy. You can change the sheet however you’d like as long as the data in the columns with the green heading does not get altered.
Review the Client List document. This will serve as your work queue. You should send one email for each client’s appointment dates, and all invoices should be sent oldest to newest.
Send all invoices via email using the following format:
Through this case study you will send as many invoices as you can, accurately, in 10 minutes.
Important information to note:
Copayment: This is a fixed dollar amount that patients owe per medical visit (e.g $30). If a client is noted to have a Payment Type of “Copay” for their appointment, that is the fixed amount that they owe for their visit.
Coinsurance: A % of the appointment cost that patients owe per medical visit. For example if the cost of a visit (also known as the total amount to bill an insurance company) is $180 and a client owes 10% coinsurance, they will owe $18. In order to calculate the correct coinsurance, please use the client invoicing calculator (instructions below).
To complete the practical:
Setup a free fake gmail account that you can use to send emails from.
Download Zoom (free) and create a meeting for yourself.
Once you are ready to begin the exercise, set a timer for 10 minutes, start the meeting, record, and share your screen.
Once your 10 minutes are up, end the meeting (your recording will convert), save and send your project as a video file (a common format being mp4) back to Alma within the required timeframe.
Task: Sending invoices via email
Send as many invoices via email as possible, while maintaining a high level of accuracy. You can change the sheet however you’d like as long as the data in the columns with the green heading does not get altered.
Review the Client List document. This will serve as your work queue. You should send one email for each client’s appointment dates, and all invoices should be sent oldest to newest.
Send all invoices via email using the following format:
To: [email protected]
Subj:
Invoice for Alma visit on [insert date]
Body:
Client responsibility for [insert date]: [insert $ amount]
Type the client invoice amount in Column M: Client Invoice Amount in the Client List document
Mark the invoice as complete in the Column N: Client Invoice Status in the Client List document
Supporting Documents
A client appointment list. This list outlines a series of data, however the data most relevant to this task will be: client name, appointment date, the name of the client’s provider, the service code on their appointment (CPT Code), and what type of payment responsibility the client owes: whether it is a copay or coinsurance.
A client invoicing calculator. This will be used to calculate a client’s coinsurance. Please note: you must open this calculator in Google Sheets in order for the tool to function properly. Please click the link to the calculator and make a private copy for your own use during the exercise. Do not download this for use in Excel.
To use this tool, simply select the Provider’s name and the identified CPT codes in Column B. You will then see both the amount that we will bill insurance and the amount to invoice the client in Column E. Adjust the % coinsurance amount to ensure you are invoicing the client the correct amount.
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