Assignment 6 involves updating your project plan by creating a stakeholder communication and management plan. The stakeholder management pl
Assignment instructions located in assignment 6 Stakeholder and Communication attachment. Template to complete assignment is located in assignment 6 template attachment.
All other attachments are supporting documents for the assignment.
STAKEHOLDER MANAGEMENT TEMPLATE
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COMMUNICATION MANAGEMENT TEMPLATE
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Assignment 6 involves updating your project plan by creating a stakeholder communication and management plan.
The stakeholder management plan, is a tool used by project managers to help keep a close eye on all stakeholders in the manner intended. You will be provided with a template to help you complete the information. In the stakeholder management template, you will identify the following:
· Stakeholder
· Level of Power or Influence on the project
· Impact Assessment that covers how they will be impacted by the outcome of the project
· Strategy assessment that defines how you plan to manage the stakeholder.
When completing the Stakeholder Management Template please keep in mind the details of the project, the level of interest of each stakeholder and consider the best interest of the project. Remember to include both internal and external stakeholders.
Next you will use the Communication Management template to determine your communication tools and techniques. Here you must also consider your project details and information. You must also keep in mind your project team and stakeholders.
Please use the template to help you cover the following information:
· Message: What are you communicating?
· Audience: Who is receiving the communication?
· Method: What are you using to communicate?
· Frequency: How often are you sending this communication?
· Senders: Who is responsible for distributing this information?
There are many different forms of communication in a project, try to cover as many as you feel are necessary for your chosen project.
For this assignment, please submit your completed templates for both the stakeholder management and communication management plan.
Download the template as a .doc here .
Download the template as a .pdf here .
Submit your "Stakeholder and Communication Management" to the assignment folder no later than Sunday 11:59 PM EST/EDT. (This folder may be linked to Turnitin). Be sure to review the scoring rubric prior to submitting your assignment.
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Company Picnic
Rosa King
MGT-312-OL01
Professor Cleveland
Company Picnic
Introduction:
I have chosen this annual picnic plan for the organization because I have some experience in arranging picnics and hangout events for different organizations. The budget for this project is 100,000, and a minimum of 350 people are expected to attend this annual picnic. There will be many phases in this project, and we will discuss everything related to this project. (Mavi, 2018)
Theme:
This pandemic situation had a negative impact on most of us. So, the theme should be following healthy habits and healthy eating. At the picnic, we will encourage the participants to do healthy activities and eat healthy food. This theme will help the company introduce a culture among its employees to maintain a work-life balance as healthy activities will lead to a happy mind.
Date:
The date I have selected whenever the long weekend holiday is happening in the next six months. Memorial Day, May 30, is the best in the next six months as it's a public holiday on Monday because of Memorial Day, in line with Saturday and Sunday. So, Sunday, May 29 will be the date for this Picnic event.
Location:
The most suitable location for this picnic event will be a resort beside the lake where water sports activities can be done and a lot of playing space for the kids as well. The natural environment is also very important. The location should be far away from the hustle of city life. A peaceful environment will boost the modes of the participants as well.
Adequate Entertainment:
A lot of sports activities and competitions have been planned for the participant, and water sports activities are for the adults and running, and entertainment competitions are planned for the kids accompanying their parents. This will make the event a perfect family outing.
Menu:
The Menu will consist of mainly healthy options to promote our healthy theme for the event. Most of the food consists of healthy products like fruits and keto-related dishes on the menu, but there will be Bar BQ for the adults as well as Bar BQ is considered an essential part of family gatherings or picnic events.
Employee Voting:
Keeping in mind the theme of the whole event, there will be voting for the menu options, and all of the employees are encouraged to take part in the voting.
Games and Activities:
As this location is a resort beside the lake, water sports activities like boating, jet ski, blow-and-go parachute, and other activities and for the kids, the activities should include running competition, sports like football and stickball.
Party Gifts:
Party gifts will be a very positive addition to this event as they will motivate the families of the employees to participate in the next events as well. Small prizes for the kids who win different competitions of kids like race and climbing competitions and there will be some gifts for those who lost the competition as well. And for the adults, there will be a participation gift for everyone, and employees who participate with families will be given a decoration piece for their homes, and those who participate alone will be given a wristwatch or a shirt as a participation gift. (Mavi, 2018)
Attendance rate of management:
The attendance rate of management is low, so they will be encouraged more than any other department to participate in this annual picnic event, and they will be given some relaxation from work to motivate them.
Equipment and marketing:
Lakeside resorts have all the equipment available at their disposal, so all the equipment needed for all the activities can be rented on the spot from the resort, and marketing material for the event will be good and catchy flyers which will be delivered to all the employees.
Budget
Location:
The first and the most consuming part of this whole project is the location, and booking a good and peaceful resort with all the facilities will be expensive. The total budget of 100,000, and at least 50 percent of that budget will be invested in location. So, 50,000 will be allocated to the location.
Menu:
The second part, while distributing the budget, will go the Menu and healthy food along with BBQ will cost more money, but the budget is limited to 100,000 with a 5% contingency fund. So, the budget allocation for the food will be 30,000 as the expected number of guests will be around 350. (Ansah, 2018)
Activities:
Most of the water sports activities will be paid under the resort budget as all of these activities will be included in the budget of the resort, and some other activities like kid's competitions will cost around 5,000. Other Adult activities and competitions will also cost around 5,0000, and the equipment rented for the event will cost around 5,000 as well, so the remaining budget is 5,000 apart from the contingency fund. (Ploder, 2020)
Gifts:
So, 5,000 is our remaining budget, and we have to buy gifts and prizes for all the participants, who can cost around 15,000 to 20,000 dollars. Instead of buying reasonable products as gifts for the employees, because of the shortage of the budget, we will be forced to buy cheap products as gifts for the employees.
Conclusion:
The number of employees who are expected to participate in this event is 350 out of 500, and the management team is more than encouraged to participate in this event. If they participate with full capacity, then it will be very difficult for the project manager to run this project in this limited budget. The event and the requirements can not be fulfilled in this budget as the shortfall will be around 10,000 dollars to 20,000. So, to complete this project successfully, the budget should be increased up to 120,000, and the contingency fund should be at 10% of the total budget.
References
Mavi, R. K., & Standing, C. (2018). Critical success factors of sustainable project management in construction: A fuzzy DEMATEL-ANP approach. Journal of cleaner production, 194, 751-765.
Ansah, R. H., & Sorooshian, S. (2018). 4P delays in project management. Engineering, Construction, and Architectural Management.
Ploder, C., Dilger, T., & Bernsteiner, R. (2020). A Framework to Combine Corporate Budgeting with Agile Project Management. In Software Engineering (Workshops).
Liberatore, M. J., & Titus, G. J. (1983). The practice of management science in R&D project management. Management Science, 29(8), 962-974.
Shujat, S. S. (2011). Effects of Recreational and Entertainment Activities on Employees Job Satisfaction: A Case Study. IBT Journal of Business Studies (JBS), 7(1).
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Company picnic
Theme: Healthy Habits and Healthy Eating
Location: North Beach Resort & Villas
Date: May 29
Rosa King
Work Breakdown Structure
Healthy Habits and healthy eating
Safety preparation
Games and Activities
Running
Employee Voting
Football
Stickball
Kids
Adults
Boating
Jet ski
blow-and-go parachute
Trash bags
Sun screen
Bug spray
Body wipes
Water
Food
Fruits
Mango
Apple
dishes
Bar BQ
Rainbow Gelatins Cubes
Tomato-Melon chicken Salad
Confetti Snack Mix
Frosted Lemon-Ricotta cookies
Party Gifts
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Rosa King
MGT-312-OL01
Professor Jordan Cleveland
April 10, 2022
Company Picnic Schedule Baseline
Company Picnic Activities Table
Activity No. |
Activities |
Sub-tasks |
1. |
Safety preparation |
Water, Bug spray, Sun screen, Body wipes, and Trash bags |
2. |
Games and Activities |
Adults: Boating, Jet ski, Blow and go parachute |
Kids: Football, running, and stickball |
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3. |
Employee voting |
Food; Fruits and Dishes |
Fruits: Apple, Mango |
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Dishes: Bar BQ, Rainbow Gelatins Cubes, Tomato-Melon chicken Salad, Confetti Snack Mix, and Frosted Lemon-Ricotta cookies |
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4. |
Party gifts |
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Rosa King
MGT-312-OL01
Professor Jordan Cleveland
April 10, 2022
Company Picnic AON Diagram
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Company Picnic Estimated Costs
Rosa King
MGT-312
Saint Leo University
Introduction:
To calculate the total estimated cost of the whole Picnic, we need to look at the start of the Picnic till the end of the Picnic. And consider every small detail to estimate the cost of the Picnic accurately. The estimated cost of the project depends on the total number of employees who are coming to the Picnic. The more participants, the more it will cost.
Work Package Estimate:
It includes the estimated cost of safety preparation, games and activities, employee voting, and party gifts.
Safety preparation: safety preparation includes water, bug spray, sunblock, body wipes, and trash bags. Water is the most important element, and it should be bought in good quantity because after the sports activities the participants will need a good amount of water and the estimated cost of water will be 500 dollars. Bug spray is the need of the time as the Picnic will be held at the lake in a forest where there will be a huge quantity of bugs, so bug spray should be bought in bulk quantity, and the estimated cost will be 600 dollars. Sunblock cream is also important, and the estimated cost of the sunblock will be 700 dollars. Body wipes will cost around 300 dollars/ As there will be around 350 participants so, there will be a good amount of trash, and to collect that trash, we need around 30 trash bags which will cost us around 30 dollars.
Games and activities: For games and activities for both adults and kids we need some equipment and for adults' water sports equipment will be needed which will cost around 5000 dollars, and for kid's games activities of football and stickball the sports equipment will cost around 1000 dollars.
Food: After the employees vote on food items, the cooking equipment and material we need are dishes, Bar BQ, and sauces with vegetables and fruits as well as cookies for kids, and the whole food section of the Picnic will cost around 30000 dollars.
Party gifts: After the Picnic finishes the management has decided to give its employees some part gifts and the gift will cost around 7000 dollars.
Estimates for Supplies or Materials:
The estimated cost for all the supplies and materials for 350 employees who are participating in the picnic events can go up to 70,000, including all the food and all the food items bought by the management, including party gifts.
Estimates for Vendors and Procurement activity:
All the procurement activities are done by the staff hired for the Picnic, and vendors are needed to provide the equipment for activities. The total estimated cost for the vendors and procurement activities will be around 20,000 dollars.
Estimated for Risk or Unknown activities:
The estimated cost for risk should be between 5000 dollars to 10000 dollars as an emergency event can happen because a lot of employees are involved in this Picnic, and the management should make an emergency fund to pay for any risk. The risk of injury or breaking down of any equipment is medium to high, so the estimated cost for risk should be high, and the good estimate will be 10000 dollars.
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