A&Z Wedding: Scope of Work

A&Z Wedding Scope of Work

Overview of the Project

The A&Z wedding plan will help reduce the stress and worry of wedding preparation while ensuring a memorable occasion. A project manager allows the soon-to-be bride and groom to attend on other aspects of the wedding, such as picking a wedding gown and wedding dance tunes, and so on. The project's main purpose will be to plan a wedding that is beneficial to all parties involved (i.e., sponsors, stakeholders, clients, guests, and vendors and etc.). Impressing and pleasing the visitor will be crucial in this project since happy consumers will help spread the news about the new business. The level of success will be judged once the wedding is over. Moreover, when all the deliverables are finished on schedule and under budget. The project manager's main purpose is to eliminate stress so that the bride and groom may enjoy their wedding day without having to worry about a variety of details.

Project Scope Description

The A&Z wedding project is sponsored and initiated by the bride and groom's parents. They are the most significant financial stakeholders. The project manager will assist the couple in planning, executing, monitoring, and wrapping up their special day. They will be able to enjoy the celebrations without having to worry about the minutiae of finishing a project of this nature because of their decision to employ us as a project manager/wedding planner. This initiative was created to relieve the clients' burden. There are various elements to consider when planning an event of this size. Instead of simply one, it requires performing research, evaluating expenses, and negotiating with third-party suppliers and organizations.

We offer a one-stop shop with a wide range of trusted suppliers, services, and organizations to choose from. Everything has been extensively scrutinized to give exceptional outcomes while putting on an event. From the beginning of the planning process until the bride walks down the aisle and leaves the celebration, as well as during the honeymoon, our wedding planner service will be with the customers.

The project will be carried over the course of six weeks, with a $100,000 budget and a guest list of no more than 200 individuals. During the wedding and reception, the budget is meant to guarantee that all guests are entirely happy. At that point, the project team will be given duties to guarantee that the venture's outputs are as enticing as possible. All third-party vendors must provide their own employees, and there are two project managers. The project managers will be in charge of negotiating the best prices with all third-party providers while overseeing the whole wedding planning process.

Deliverables

The $100,000 budget will be spent on the following resources, but not exclusively:

· Wedding Planner

· Wedding Venue 

· Engagement Rings

· Cake 

· Photographer and director of photography

· Getting around (bride, groom, family and guests)

· Decorations-flowers

· Caterers of food

· Caterers of Liquor

· Wedding Stationery & Entertainment

· Wedding adornments (tables, chairs, linens, etc.)

· Audio/visual requirements

· Security Additional Personnel (include waiters)

· Valet parking is available.

· Cleaning crew 

· Insurance can protect you (possible damages and accidents)

· Items missing from the venue

· Reception for a Honeymoon

In-Scope

There will be a 6-week strategy in place to define, schedule, and carry out all of the required steps to assure the project's success. Within the first two weeks after the project is accepted, a wedding checklist will be developed, and all items on the list will be accomplished. The following items will be included in the checklist, but not limited to:

Evaluate the wedding criteria as well as the available budget.

Examine the steps that must be completed as well as the associated costs.

Make phone calls, place service orders, make bookings, and gather items for the wedding.

· Distribute invitations

· The location has been chosen and reserved.

· Caterers are picked and reservations are made.

· Theme and colors for the wedding

· Wedding gown and bridesmaid gowns selected (sizes and fittings no later than week 4 on the timeline)

· Wedding cake

· Wedding rings

· Honeymoon

· Photograph and videographer

· Reception food

· Flowers 

· Music/band 

· Invitations 

· Ceremony (Church, reception venue, or offsite venue) 

· Groom and groomsmen attire 

· Reception 

· Hair and makeup 

· Bachelor/ bachelorette party 

· Wedding rehearsal dinner 

Out-Of-Scope

Weather control, traffic control, and running over budget are all things that are out of scope. Furthermore, the following items are not included in the proposed budget:

Groomsmen's attire

Bridesmaid dresses

Accommodations for visitors

Transportation for visitors

Work Breakdown Structure

Milestones

The checklist will contain, but not be limited to, the following items by week three after the project is approved:

· Theme of the Wedding

· The wedding gown and bridesmaid gowns were selected, measured, and fitted.

· Cake for weddings

· rings for weddings

· Reservations for a honeymoon

· Videographer and photographer

· Reception food

· Flowers

· Music/band

· Invitations

· a formal event (Church, reception venue, or offsite venue)

· Groomsmen's and groom's clothing

· Reception

Before the conclusion of week three, a backup plan will be put together. It's always possible that something may go wrong (e.g., bad weather, caterer cancels or fails to show up), so having a backup, repair, and even problem-solving solution on hand is a good idea.

Reconfirmation of by week 3 and 4

The following is a list of confirmed invitees who will be present for the Caterer's arrival and setup the photographer's and videographer's time

· Confirm the hairstylist and make-up artist.

· Confirmation of the design, décor, and setup time for the venue (both reception and ceremony)

· Confirmation of the band

5th and 6th weeks:

· Getting ready for the wedding

· Dinner rehearsal

· The wedding day

· Wedding Reception

· Closing of project

Constraints

The project will begin on May 23, 2022.

The project will end on June 30, 2022.

Budget no more than $100,000.

Time limit: no more than 6 weeks

No more than 200 people will be expected to visit.

Total number of new staff

In the specified city, find a location and a venue.

A&Z'S Wedding

Analyze Budget

Venue

Wedding Attires

Entertainments

Choose Venue

Food

Choose Carter

Transportation

Accomodations

Decide Theme

Decide Menu

Flowers and Decorations

Bride & Groom & Men's Suit

Wedding Rings

Hair & Make up

Choose Band

Bride & Groom's Hotel

Guest Hotels

Party Transportation

Bride & Groom Transportation

Out of Towner's Transportation

,

A&Z’S WEDDING PLAN 1

2

Buisness Project

INTRODUCTION

The job under analysis is a wedding planning project that lasted for 6 weeks, the wedding day ceremony is on June 30 at 12:30 PM . The concerned couple chose to hire a wedding planner due to the short constraint of time so the couple requested all-inclusive full service from planning to closing by utilizing mostly our contracted vendors. This wedding project is divided into 6 main sections: venue, food, wedding attires, entertainment, accommodations and transportations and each section task sub-task.

Project Scope

Project Overview: The A&Z wedding plan will take away the stress and worry of wedding planning and provide an unforgettable event. A project manager gives the soon-to-be bride and groom the opportunity to focus on other things like selecting a wedding gown, selecting wedding dance songs, and so on. The project's major goal will be to design a wedding that will benefit everyone involved (i.e., sponsors, stakeholders, clients, guests, and vendors etc.). Impressing and delighting the guest will be critical in this project because delighted customers will play an important role in word-of-mouth marketing for this new business. Once the wedding is completed, the amount of success will be determined. Furthermore, when all of the deliverables are completed within the agreed-upon timeframes and budget. The project manager's major goal is to relieve tension, allowing the bride and groom to enjoy their wedding day without being concerned about numerous aspects of the event.

Project Scope Description: The bride and groom are sponsoring and initiating the A&Z wedding initiative. In terms of money, they are the most important stakeholders. The project manager will help the couple plan, execute, monitor, and wrap up a memorable wedding. As a result of their decision to hire us as a project manager/wedding planner, they will be able to enjoy the festivities without having to worry about the details of completing a project of this magnitude. This project was started in order to alleviate the burden on the clients. When organizing an event of this magnitude, there are numerous factors to consider. It entails conducting research, comparing costs, and negotiating with third-party providers and organizations rather than just one. We have a one-stop shop with a diverse choice of reputable vendors, services, and organizations. Everything has been thoroughly evaluated in order to deliver outstanding results when executing an event. Our wedding planner service will be with the clients from the beginning of the planning process until the bride walks down the aisle and departs the reception.

The project will be carried out over a 6-week period through a series of events with a budget of $100,000 and a guest list of no more than 250 people. The budget is designed to ensure that all guests are completely fulfilled and satisfied during the wedding and reception. At that stage, tasks will be assigned to the project team to ensure that the venture outcomes are as appealing. There are two project managers, and all third-party vendors must provide their own personnel. The project managers will be in charge of obtaining the best deals with all third-party vendors while managing all stages of the wedding.

Deliverables: The $100,000 budget will be allocated, but not limited to, resources below:

Wedding Planner

Wedding Venue

Wedding Rings

Groom & Bride Wedding Attire

Cake

Invitations (design and mailing)

Photographer and videographer

Transportation (bride, groom, family and guests)

Decorations-flowers

Food Caterers

Liquor Caterers

Entertainment

Wedding Stationery

Wedding supplies (tables, chairs, linens, etc.)

Audio/visual needs

Security Additional Staff (include waiters)

Valet Parking

Cleaning Crew

Insurance to cover (possible damages and accidents)

Missing items from the venue

Reception

In-Scope: There will be a 6-week plan to define, schedule, and execute all of the necessary actions to ensure the success of this project. A wedding checklist will be created within the first two weeks after the project is approved, and all elements on the list will be completed. The checklist will include, but will not be limited to, the following items:

Analyze the wedding criteria and the budget available

Research the actions that have to be taken and the cost

Make calls, order services, reservations and supplies needed for the wedding.

Send out invites

The venue is chosen and reserved

Caterers are chosen and reserved

Wedding theme and colors

Wedding dress and bridesmaid dresses chosen (sized and fitted no later than the week 4 on the time line)

Wedding cake

Wedding rings

Photographer and videographer

Reception food

Flowers

Music/band

Invitations

Ceremony (Church, reception venue, or offsite venue)

Groom and groomsmen attire

Reception

Hair and makeup

Bachelor/ bachelorette party

Wedding rehearsal dinner

Out-Of-Scope: The key things that are out of scope include weather control, traffic control, and going over budget. Furthermore, the proposed budget excludes the following items:

Groomsmen outfits

Bridesmaid outfits

Guest lodging

Guest transportation

Milestones

Week 1

By week 3 after the project is authorize the checklist will include but not limited to:

Wedding Theme

Wedding dress and bridesmaid dresses chosen, sized and fitted

Wedding cake

Wedding rings

Honeymoon reservations

Photographer and videographer

Reception food

Flowers

Music/band

Invitations

Ceremony (Church, reception venue, or offsite venue)

Groom and groomsmen attire

Reception

A contingency plan will be prepared before the end of week three. It is always conceivable for a variety of things to go wrong (e.g., poor weather, caterer backs out of contract or does not show up, etc.), and it is prudent to have a backup, repair, and even problem-solving solution on hand.

By week 3 and 4 reconfirmation of:

List of confirmed invitees who will attend

Caterer arrival and setup time confirmation

Confirmation of the arrival and setup time of the photographer and videographer

Confirm the make-up artist and hairstylist

Confirmation of venue design, décor, and setup time (both reception and ceremony)

Band confirmation

Week 5 and 6:

Wedding rehearsal

Rehearsal dinner

Day of wedding Nuptial

Reception

Closing of project

Constraints: Project Start Date: 05/23/2022

Project End Date: 06/30/2022

Budget not to exceed $100,000

Time frame not to exceed 6 weeks

Guests not to exceed 250

Number of additional employees

Location and Venue in desired city

Schedule

With regard to the time needed to complete the project; the team has tight time to prepare for the wedding. The ideal time is usually 12 – 18 months which adds up to 200 – 500 hours in total, but the 6 weeks that the project team has to plan and close the deal. The wedding planners in the group had very strict restrictions about time because the date cannot be changed.

Week 1

By week 3 after the project is authorize the checklist will include but not limited to:

Wedding Theme

Wedding dress and bridesmaid dresses chosen, sized and fitted

Wedding cake

Wedding rings

Honeymoon reservations

Photographer and videographer

Reception food

Flowers

Music/band

Invitations

Ceremony (Church, reception venue, or offsite venue)

Groom and groomsmen attire

Reception

A contingency plan will be prepared before the end of week three. It is always conceivable for a variety of things to go wrong (e.g., poor weather, caterer backs out of contract or does not show up, etc.), and it is prudent to have a backup, repair, and even problem-solving solution on hand.

By week 3 and 4 reconfirmation of:

List of confirmed invitees who will attend

Caterer arrival and setup time confirmation

Confirmation of the arrival and setup time of the photographer and videographer

Confirm the make-up artist and hairstylist

Confirmation of venue design, décor, and setup time (both reception and ceremony)

Band confirmation

Week 5 and 6:

Wedding rehearsal

Rehearsal dinner

Day of wedding Nuptial

Reception

Closing of project

WORK BREAKDOWN STRUCTURE

· VENUE: Choose a venue

Decide Theme

Flowers and Decorations

· FOOD: Choose Caterer

Decide Menu

· WEDDING ATTIRES: Bride and Bridesmaids’ Dresses

Groom and Groomsmen Suits

Wedding Rings

Hair and Make-up

· ENTERTAINMENT: Choose Band for both classical and musical bands (Local Bands are Preferred)

· ACCOMODATIONS: Bride and Groom Hotel

Guest Hotel

· TRANSPORTATIONS: Bride and Groom Transportations from/to the Hotel

Guest Transportations from/to the Hotel

Cost Management

Quality Control

Project Resources

Communication Matrix

Risk Breakdown

Project Procurement

Stakeholders

Colsing

Reference

2

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1. Project Integration Management

· Project Charter (Not needed for the final project)

· Just small introduction of the project (may be a paragraph or 2)

2. Project Scope Management

· Project Scope (use a summarized version from assignment)

3. Project Schedule Management

· A summary on how you and your project team will manage schedule

· Brief WBS (Nothing too elaborate, we will discuss this in class)

4. Project Cost Management

· Talk about funding, how would you receive funding

· Other topics might be elaborated during class

5. Project Quality Management

· How would you ensure quality – there are 2 ways of quality control – during project (audits, inspection etc.) and after project (warranty, guarantee, buybacks) – most expensive ones are recalls. Technically they are not the quality assurance part but recalls happen due to poor quality management. (Remind me to discuss more if needed)

6. Project Resource Management

· Resource breakdown (will talk about that in class)

7. Project Communications Management

· Communication Matrix

8. Project Risk Management

· Risk register

· Risk mitigation plan (combine the individual assignment)

9. Project Procurement Management

· Vendor Management – how are you obtaining materials? Who is checking the quality? What if there is a defect? How are you selecting the vendor (remember to mention RFP but be brief)? Are you using contractors? How are you managing contractor’s expectation? Who is checking quality and how? – Important – how are contractors/vendors signed off or relieved from the project.

10. Project Stakeholder Management

· Stakeholder register and a brief description

11. Project Closing

· Conclusion on how everything will tie together for your project and how you expect for the sponsor to give you sign off

· Lesson learned – how would you gather those information

· Celebration

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