Thank you email following a job interview Following up a job interview whether its a phone, virtual or in-person interview wi
Thank you email following a job interview – (10 points)
Following up a job interview (whether it’s a phone, virtual or in-person interview) with a thank-you letter or email is an important part of the job-search process. It shows the potential employer that you are courteous and professional; in fact, many employers say that they screen out job applicants who fail to send follow-up messages after interviews. This is also an opportunity for you to remind that employer of who you are and why you are a good fit for the position you seek. Think of this as your final pitch for why you should be hired (or deserve a second interview).
Assignment:
Assume that the cover letter you wrote resulted in your securing an interview for the job or internship you seek. Your interview went well, and you know that it’s important to follow up with a thank-you letter or email to the interviewer within 24 hours of the interview. Sending your message via email will enable you to get your message out immediately (as you know he/she is making the hiring decision soon), and it will remind the employer of why you are a good fit for the position.
Write a brief email that includes the following:
· A subject line saying “thank you” and citing the positon for which you interviewed;
· A personal but professional greeting (such as Dear Ms. XXX); avoid first names or generic greetings (such as “To whom it may concern….”);
· An intro sentence thanking the employer for interviewing you and citing the position for which you interviewed;
· A sentence (or two) expressing your enthusiasm for the position based on what you learned in the interview;
· A sentence (or two) asserting how your skills, experience and interests are an excellent match for the position;
· An “action statement” inviting follow-up communication (such as following up a phone interview with “I hope to have the opportunity to meet you in person to further discuss how my skills and experience can best meet your needs.” or simply following any interview, “I look forward to hearing from you regarding the XXX position.”) This shows that you are assertive and confident.
· A professional and courteous closing such as “Best regards” or “Sincerely);
· A signature block including your name and contact information.
Be sure to edit for grammar, punctuation and style. A concise and professional message will help create a positive impression of you as a credible job/internship candidate. Editing errors will undermine your credibility.
NOTE: You will submit your thank you mail with your cover letter. Please see the Cover Letter Instructions for details.
Cover Letter – Grading Rubric – 75 points
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Levels of Achievement |
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Criteria |
Limited (0 to 10 points) |
Developing (11 to 15 points) |
Proficient (16 to 20 points) |
Exemplary (21 to 25 points) |
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Content |
Letter shows no awareness of the job advertisement and does not make clear how your experience would benefit the employer. Letter does not use an appropriate, professional style and tone for the audience. Letter uses no relevant evidence to support the claim. Letter does not analyze and address the needs of the assignment and intended audience. |
Letter shows little awareness of the job advertisement and makes somewhat clear how your experience would benefit the employer. Letter somewhat uses an appropriate, professional style and tone for the audience. Letter uses little detailed, relevant evidence to support the claim. Letter shows general ability to analyze and appropriately address the needs of the assignment and intended audience. |
Letter shows awareness of the job advertisement and makes generally clear how your experience would benefit the employer. Letter mostly uses an appropriate, professional style and tone for the audience. Letter uses largely detailed, relevant evidence to support the claim. Letter shows good ability in analyzing and appropriately addressing the needs of the assignment and intended audience. |
Letter specifically matches the job advertisement and makes clear how your experience will benefit the employer. Letter consistently uses an appropriate, professional style and tone for the audience. Letter uses detailed, relevant evidence to support the claim. Letter shows strong ability in analyzing and effectively addressing the needs of the assignment and intended audience. |
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Structure |
Does not make immediately clear the key message(s) and objective(s) – i.e. a “thesis” stating your experience and fitness for the job. Internal paragraphs do not open with a topic sentence asserting specifically what experience the paragraph uses as evidence. Does not establish the appropriate context for why information is important – i.e. how your experience can benefit the employer. Key message(s) and/or argument(s) is/are unfocused and main points are not clear. Paragraphs are not coherent and show no progress of thoughts/ideas. Drifts off topic throughout. Document does not follow letter formatting instructions. Student does not follow assignment instructions. |
Makes somewhat clear the key message(s) and objective(s) – i.e. a “thesis” stating your experience and fitness for the job. Each internal paragraph opens with a topic sentence that somewhat asserts what experience the paragraph uses as evidence. Somewhat establishes the appropriate context for why information is important – i.e. how your experience can benefit the employer. Key message(s) and/or argument(s) is/are somewhat focused and main points are somewhat clear. Paragraphs are somewhat coherent, sequenced and show little progress of thoughts/ideas. Drifts off topic at times. Document somewhat follows letter formatting instructions. Student follows some assignment instructions. |
Makes clear the key message(s) and objective(s) – i.e. a “thesis” stating your experience and fitness for the job. Each internal paragraph opens with a topic sentence that generally asserts what experience the paragraph uses as evidence. Generally establishes the appropriate context for why information is important – i.e. how your experience can benefit the employer. Key message(s) and/or argument(s) is/are generally focused and main points are generally clear. Paragraphs are generally coherent, sequenced and show a progression of thoughts/ideas. Minimal topic drift. Document generally follows letter formatting instructions. Student follows most assignment instructions. |
Immediately makes clear the key message(s) and objective(s) – i.e. a “thesis” stating your experience and fitness for the job. Each internal paragraph opens with a topic sentence that specifically asserts what experience the paragraph uses as evidence. Clearly establishes the appropriate context for why information is important – i.e. how your experience can benefit the employer. Key message(s) and/or argument(s) is/are focused and main points are clear. Paragraphs are coherent, well sequenced and display logical progression of thoughts/ideas. No topic drift. Document follows letter formatting instructions. Student follows all assignment instructions. |
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Grammar & Language (NOTE: use Grammar & Language Checklist as a guide) |
Uses language that is wordy and does not include precise details. Jargon is not used appropriately. Does not adhere to grammatical, spelling or punctuation rules. Contains many errors. |
Uses language that is somewhat concise and includes some precise details. Jargon used somewhat appropriately. Adheres to some grammatical, spelling or punctuation rules. Contains some errors. |
Uses language that is mostly concise and includes many, but not all, precise details. Jargon used appropriately. Adheres to most grammatical, spelling or punctuation rules. Contains few errors. |
Uses language that is concise and includes precise details. Jargon used strategically and appropriately. Demonstrates sophisticated awareness and use of grammar and written mechanics. Free of grammatical, spelling or punctuation errors. |
Total (out of 75 points):
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