MIS anylyse

Grow More Limited (GML) is a highly successful mid-sized retailer and distributor of garden and flower seeds with their head office located in Halifax, Nova Scotia. GML has 7 garden and distribution sites located across the country. Due in part to COVID-19, online sales have grown to be almost 70% of total sales. GML hopes to double its sales volume over the next 5 years by expanding its seed offerings internationally. You are a recent Sobey Commerce Grad and your uncle, Jack Bean, the owner of GML, has asked you to share your wisdom and insights as to whether they should move their IT infrastructure into the cloud. You decide to use the MOTC framework you learned from your MIS course to organize your efforts.

Specifically, your uncle has asked you to review the possible move to cloud based information systems. Currently, the company is using an 8-year-old Sage 300 accounting system with a third party e-business add-on to handle online sales, working on an older network of computers. Each physical location across Canada uses Sage 50 and updates are sent to Halifax each evening. Sage has put forward a proposal to move all GML’s business systems plus Office 365 into the cloud using Sage Partner Cloud where you will be able to deploy your Sage 300 business management solution in the cloud hosted on Microsoft Azure’s cloud platform.

Preliminary estimates to upgrade computers and host Sage 300 on GML’s premises is estimated to be $120,000 initial total costs with annual IT salaries and maintenance costs of $140,000. With the new Sage cloud systems the projected costs will be $30,000 initial startup costs and $100/user per month (includes office 365). GML anticipates it will start with 30 users. Azure’s monthly fee will be based on volume of transactions and initial costs would be $1,500 per month. IT salaries will be reduced by $40,000.

Jack Bean has asked you to identify key issues that should be addressed before making a decision to go forward with the project and your recommendation. You have decided to perform a MOTC analysis. For each of the MOTC areas, identify the three most important issues to be considered as part of your analysis and subsequent recommendation to your uncle and explain why each issue is important. State any assumptions:

Organize your response as per the following format.

Assumptions:

****** make this space as large as necessary for all assumptions. Do not make assumptions that change the nature of this case ! ***

Management Issues and why important: (6 marks)

1.

2.

3.

Organizational Issues and why important: (6 Marks)

1.

2.

3.

Technology Issues and why important (6 marks)

1.

2.

3.

Control and Governance Issues and why important (6 marks)

1.

2.

3.

Provide your recommendation with justification and action steps (implementation suggestions) (6 marks)

DO NOT WRITE YOUR ANSWER IN THE TEXT BOX, WRITE IT IN THE MS WORD DOCUMENT

As companies rely more and more on information systems and social media to grow their businesses, their employees are often viewed as the first line of defence. Identify 3 important information management policies which need to be developed to help employees minimize possible internal control/security issues. Be sure to explain each’s policy’s purpose and what risk(s) it will help to mitigate.

1.

2.

3.

Part B (18 marks 21 minutes)

1. As we saw in the movie trailer for “Identify Thief”, identity theft is a major concern for all individuals today’s society. Pretending you are the parent of a child who is about to become an adult, list 2 ways you would recommend to your child to reduce the risk of identify theft from both a physical and online presence. Support your 4 suggestions with examples. (5 marks)

2. In today’s world of real time information systems which type of internal controls do you think are most important and why? Give two examples? (4 marks)

3. Why are privacy issues important for businesses and for individuals? (3 marks)

4. Identify 3 of the 10 privacy principles included in PIPEDA (Canada’s privacy legislation)

will be the most expensive for organizations to implement and maintain and explain why? (6 marks)

DO NOT WRITE YOUR ANSWER IN THE TEXT BOX, WRITE IT IN THE MS WORD DOCUMENT