Write a MEMO encouraging internal employees to apply for the new position

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Instructions
You work for a large company that is hiring a social media director, a position the company has not had before. You know that some current employees may be qualified for the new position, so you want to encourage them to apply because they would already have knowledge about the company’s products, services, and culture.

However, in the past few years, despite encouraging applications from current employees, new hires have been external candidates, and you know that some employees who applied for those positions have a little resentment about not getting hired.

A full description of the position, including requirements and salary, is available on many job boards and the company’s website (www.companyname.com). Applications (résumé and cover letter) must be emailed to [email protected] by midnight of the last day of next month. Internal candidates must apply in the same way an external candidate would, by submitting their cover letter and résumé.

Write a MEMO encouraging internal employees to apply for the new position. That memo will be distributed to all departments and posted publicly for everyone to see. Note, you should not describe the position in the memo; just refer employees to the complete job description provided on the company’s website. The purpose of the memo is not to announce the position (that’s done on the company website) but to encourage current employees to apply for the position (and refer them to the job announcement on the company website for details).

Use all principles of writing studied so far in the course (Six Cs of Communication, positive emphasis, “you” approach, message formatting and organization, etc.). The document should use appropriate memo formatting. Remember, the name of an attached file should be descriptive and short!

SAMPLE ANSWER

To: All Employees

From: [Your Name], Human Resources

Subject: Social Media Director Position

Dear all,

We are excited to announce that our company is hiring a Social Media Director. This is a new position that we believe will help us enhance our social media presence and reach a wider audience.

We encourage our current employees to apply for this position. As employees of the company, you already have knowledge about our products, services, and culture. You are aware of our values and our mission, which gives you an advantage over external candidates.

We understand that in the past, some internal candidates who applied for positions have not been selected. However, we want to reiterate that the selection process is always fair and based on qualifications and experience. We encourage all employees who meet the requirements and have a passion for social media to apply for this position. Your application will be considered alongside external candidates, and we value the opportunity to have you join our team.

A full job description, including requirements and salary, is available on our company’s website (www.companyname.com). Applications (résumé and cover letter) must be emailed to [email protected] by midnight of the last day of next month. Internal candidates must apply in the same way an external candidate would, by submitting their cover letter and résumé.

We look forward to hearing from our internal candidates and wish everyone the best of luck in their applications.

Best regards,

[Your Name]

Human Resources

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