This week’s lesson discusses the writing process, overcoming communication barriers, organization, and strategies for both positive/routine and negative messages

This week’s lesson discusses the writing process, overcoming communication barriers, organization, and strategies for both positive/routine and negative messages. Due at the end of this week is your first writing assignment, a positive/routine memo. This discussion will work through the planning step of the writing process to prepare that positive/routine message.

First, review the instructions for the Week 4 writing assignment, including the provided rubric.

Second, review GenAI Practice to prepare to write your Week 4 positive/routine memo assignment.

Then, before Thursday midnight, answer the following questions concerning the Week 4 positive/routine message assignment:

What are THREE things you know about the audience that will impact how you plan your writing of this message? Consider the following:
What do they know about the topic?
What are their feelings about the topic or the company/author?
What in the message will benefit the audience?
What do they need to know?
What do they want to know?
What questions will they have?
What should they believe, feel, or do after reading the message?
What are TWO strategies (the “you” approach, positive emphasis, one of the Six Cs of Communication, or one type of message formatting, such as bolding, italicizing, etc.) that you will use in the message? Include a sentence or paragraph from your planned message to demonstrate each of the two strategies!
What is ONE AI prompt you might use to generate the memo for the Week 4 writing assignment? Even if you do not use AI to write this message (and you are encouraged NOT to use AI), this prompt is for YOU to identify clearly, completely, and concretely what you want to accomplish for your audience in this message. To generate your prompt, include your purpose (to motivate applications for the job), what you know about the audience (part 1 above), and what strategies you want to use (part 2 above).

Remember, AI is a tool and always just OPTIONAL to use. A good analogy is to a calculator. It’s useful to help do advanced calculations, but you shouldn’t need a calculator to do basic math. Similarly, you shouldn’t need AI to write a basic email or memo, not after this class in which you learn those basics!

However, learning to prompt AI is like learning to prompt yourself as a writer. Just like an instructor provides a student with a writing prompt for an assignment, you are the “instructor” for your AI “student.” Your prompt has to explain the writing situation, providing the purpose, audience analysis, and topic details so that AI can write the message successfully. If you can prompt AI to write, then you can prompt yourself to write based on this understanding of the purpose, audience, and topic!

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