Job Analysis Worksheet
Conduct an interview with someone who has a career or job position that is different from your own. Identify the duties associated with his or her position, as well as any skills and abilities necessary for the position. Use the information gathered in the interview, as well as the Chapter 4 reading, to complete the following worksheet. Answer each question in paragraph format.
Part 1 -JOB ANALYSIS
1. JOB SUMMARY: Describe the purpose of this job in 2-3 sentences.
2. KEY RESPONSIBILITIES: Briefly describe the primary duties/responsibilities of this job. Please list these duties in order of importance and include the percentage of work time spent or required for each annually. Only include key responsibilities that require 10% or more of the job’s time.
Prioritized Responsibilities
% of Time
1.
2.
3.
4.
5.
3. JOB SCOPE: For management roles, please provide the operating budget the manager is responsible for. For all other roles, please provide any major indicators of the scope and complexity of this job.
Operating budget
Other scope measures, as applicable:
4. COMMUNICATION REQUIRED: Describe the type, level, and purpose of the most frequent and most challenging communications inside and outside the organization required in this role, e.g., with colleagues, students, vendors, suppliers, etc. (Examples: Across departments, groups or campuses; Dissemination of information internally, externally or mixed; Negotiations with one party internally or multiple parties externally, etc.) Include any University spokesperson responsibilities.
5. PROBLEM SOLVING AND ANALYSIS: Describe the types of problems the person in this job must solve to perform successfully. Are the processes well defined, or must this job develop new approaches to solve these problems? What are the consequences of error to the type of problems being solved?
6. JUDGMENT AND DECISION MAKING: Describe the most common decisions required in this job and their impact on the organization. Distinguish between recommendations made to someone else and decisions where this job has final authority.
7. INNOVATION: Indicate this job’s responsibility for developing new processes, systems, or products.
8. SUPERVISORY RESPONSIBILITIES: List the titles and type of job (full-time, part-time, contract) for all direct reports to this job (if any) and the number of employees in each title. Indicate the extent of this job’s involvement in supervision (hiring, conducting performance reviews, terminations) as well as team leadership, coordination of work assignments and other indirect supervision. If the direct reports also supervise employees, please indicate the number of employees supervised. Please attach a copy of the current organization chart.
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