Stakeholder Engagement Monitor and Control Plan

Instructions

Part 8: Stakeholder Engagement Monitor and Control Plan

For the project selected in Unit I, create a simple stakeholder engagement monitor and control plan. Your plan should follow the process for managing and monitoring stakeholder engagement, as referred to in Figures 9.1 and 9.2 in the textbook. Your plan should include an introduction, and should answer the following questions:

 What specific soft skills will you employ in managing project stakeholders?

 What ground rules will you establish for managing project stakeholders?

 What types of meetings do you plan to have with project stakeholders? How often do you plan to hold them? 

 How will you manage change requests from stakeholders? 

 How will you monitor stakeholders and levels of stakeholder engagement?

 How will you manage changes to stakeholder requirements?

 What historical documents will you update in the process of managing and monitoring stakeholders?

Create the stakeholder management and control plan that addresses the questions above. Feel free to use tables, graphics, or document template examples to summarize your policy and approach. As a guide to depth, your stakeholder management and control plan should be a minimum of two pages in length. If you use tables, you may either create your table in Word and include it at the end of the document, or submit it as a separate Excel file.

UNIT 1 PROJECT

Stakeholder Identification and Stakeholder Analysis

Project: Warehouse Shopping Center

A shopping center or a mall is such a massive project that requires careful planning and execution. Shopping centers are designed to serve the needs of various clients. They do have such facilities as shops, packing, recreation areas, restaurants, movie shops among other facilities. The main stakeholders of such a massive project are; the developer, the investors, occupants, customers, statutory organizations, event sponsors, outside advertisers among many others. 

i. Resource Management Plan

     Some of the things to consider are the resources needed for the success of the project, the budgetary allocations for every stage of the project, as well as project adjustments. Each resource must be allocated the right amount of time and matched to the right tasks. Most importantly, resources should be scheduled based on the projected availability. 

ii. Communications Management Plan

     Project communication planning ensures that project information is distributed through the right channels and in a timely manner. 

iii. Stakeholder Management Plan

     The first step in stakeholder management is identifying the right stakeholders. Once they have been identified, a thorough research is conducted to establish their suitability. As soon as the stakeholders have been listed in terms of priority, they can be contacted. 

iv. Resource Acquisition Plan

Resource acquisition is done through negotiations with other project managers. Virtual teams can be involved in brainstorming processes as well as decision making. What is more, the project team must develop a physical resource assignment document. 

v. Team Development Plan

     Upon choosing the right people to participate in the project, the project managers should set the tone and ground rules. The goals should be clear and achievable. They should also be used to building team spirit and enthusiasm. 

Figure 9.1 illustrates the project stakeholder engagement management process flow.

Figure 9.1 Stakeholder Engagement Management Process Flow

The mind map in Figure 9.2 summarizes the project stakeholder engagement management process.

Figure 9.2 Project Communications Management Process Summary

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