HS460M5-5: Apply project management techniques to ensure efficient planning of workflow.
HS460M5-5: Apply project management techniques to ensure efficient planning of workflow.
Part I: Effective Teams
Instructions:
Based on the knowledge you have achieved about improving team effectiveness, team make-up, and team processes, compose a paper detailing what you have learned, and describe how you will use this knowledge with any future classes, your present/future career, and your own personal life.
A. Answer the following questions:
What are the specific behavioral problems of multidisciplinary groups?
What is the role of the facilitator? The sponsor? The project manager?
Identify and explain the forms of communication used during a project.
How can continuous quality improvement set up an adversarial relationship between the administration and the clinical staff? What are some ways to overcome this?
An important source of team empowerment is a shared sense of ownership of the sponsor’s product, for example, a new chemotherapy drug that produces fewer side effects for the patient.
What is meant by a shared sense of ownership and how is it a source of empowerment for a team member?
Create your own example to describe how a shared sense of ownership can be encouraged.
How you will use the above information and knowledge gained with any future classes, your present/future career, and your own personal life.
Case Study Scenario:
B. Review the following case scenario and answer the following question:
If you were the team leader of the group described in the case study, how would you refocus and re-motivate the team toward achieving the project’s improvement goals?
When members were recruited for the improvement project, they were told that the team’s work would be additional to their regular work responsibilities but that they had to treat team activities as a high priority.
Team members were expected to complete team assignments on time and were required to attend meetings. Despite being aware of these clear expectations, by the third week of the project, team members started arriving late to meetings, making excuses for not completing their assigned tasks, and neglecting to return the project leader’s phone calls.
Part 2: Project Work Variance Analysis:
Review the project plan pertaining to an upcoming office move. For each task in the plan, the table shows the baseline and current or actual values for the start date, finish date, work, and cost. Dates shaded in gray and designated with an “A” mean that the date is an actual date instead of an estimated or scheduled date.
Start
Finish
Work
Cost
ID
Task
Baseline
Estimated or Actual
Baseline
Estimated or Actual
Baseline
Estimated or Actual
Baseline
Estimated or Actual
1
Office Space
2
Identify requirements for new office space
Jan 3
Jan 3 A
Jan 5
Jan 5 A
20 hrs
20 hrs
$2,000.00
$2,000.00
3
Identify potential office sites
Jan 6
Jan 6 A
Jan 12
Jan 12 A
10 hrs
20 hrs
$1,000.00
$2,000.00
4
Make final decision on office space
Jan 13
Jan 13 A
Jan 19
Jan 21 A
5 hrs
5 hrs
$500.00
$500.00
5
Finalize lease on office space
Jan 20
Jan 24 A
Jan 25
Jan 27 A
5 hrs
5 hrs
$500.00
$500.00
6
Design office space
Jan 26
Jan 28 A
Feb 25
Mar 1
100 hrs
100 hrs
$10,000.00
$10,000.00
7
Assign office space
Feb 28
Mar 2
Mar 4
Mar 8
10 hrs
10 hrs
$1,000.00
$1,000.00
8
Office Equipment
9
Order office furniture
Jan 20
Jan 20 A
Jan 24
Jan 24 A
30 hrs
30 hrs
$53,000.00
$63,000.00
10
Order new office equipment
Feb 28
Feb 28
Mar 2
Mar 2
30 hrs
30 hrs
$43,000.00
$43,000.00
11
Order phone system
Feb 28
Feb 28
Feb 28
Feb 28
10 hrs
10 hrs
$31,000.00
$31,000.00
12
Moving Companies
13
Select the move day
Jan 26
Jan 26 A
Jan 26
Jan 26 A
2 hrs
2 hrs
$200.00
$200.00
14
Obtain estimates from moving companies
Jan 27
Jan 31 A
Feb 11
Feb 15
15 hrs
50 hrs
$1,500.00
$5,000.00
15
Hire movers
Feb 14
Feb 16
Feb 14
Feb 14
5 hrs
5 hrs
$500.00
$500.00
Assume that the current date is February 1, XXXX. Review the above information, and answer the following questions:
Which tasks are causing a variation in the work schedule?
Which tasks are causing variation in the project schedule (start and finish dates)?
Which tasks are causing variation in the budgeted costs for the project?
Do any of the above variances impact the other tasks in the project? What is the impact?
Which tasks require some type of actions in order to get the project back on track? What type of action would you take?
Minimum Submission Requirements
This Assessment should be a Microsoft Word (minimum 500 words) document, in addition to the title and reference pages. Minimum word count is exclusive of formatted variance table.
Respond to the questions in a thorough manner, providing specific examples of concepts, topics, definitions, and other elements asked for in the questions. Your submission should be highly organized, logical, and focused.
Your submission must be written in Standard English and demonstrate exceptional content, organization, style, and grammar and mechanics.
Your submission should provide a clearly established and sustained viewpoint and purpose.
Your writing should be well ordered, logical and unified, as well as original and insightful.
A separate page at the end of your submission should contain a list of references, in APA format. Use your textbook, the Library, and the internet for research.
Be sure to cite both in-text and reference list citations where appropriate and reference all sources. Your sources and content should follow proper APA citation style. Review the writing resources for APA formatting and citation found in Academic Tools. Additional writing resources can be found within the Academic Success Center.
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