agency budget

Reference: Brody and Nair (2014). Effectively Managing Human Service Organization, Fourth Edition. Thousand Oaks, CA: Sage Publications.

Create a detailed list that answers the following areas related to crafting a basic budget prompts for “your non profit agency for at risk youth. “ Be sure to cite specific reasons and examples from the course readings and materials.

You may need to research what are normal costs for salaries of certain jobs in your region, benefits, rent, allowable or usual indirect cost percentages,

• Generate a list of possible funding sources, fundraising, and grant writing activities that you may need to get your programs into action.
• What funding sources might have a vested interest and want to have some say in the agency activities?
• Develop a basic expense budget including:
• personnel costs
• salaries of all key people- assume at least 15 to 20 staff, this can include manager, supervisor, case managers, counselors, nurses, administrative support staff, medical. psychological consultants, etc.
• benefits (includes employers share of social security/medicare, unemployment insurance, employee health insurance, retirement contribution, this will usually amount to 40% of the total salaries)
• indirect costs – also called “overhead” are administrative costs of 10-35% of overall personnel and benefit costs, but typically excludes utilities, rent, contractual, and capital costs. This is money set aside to cover upper administration, human resources, payroll, and physical space of the agency administration. This cost is above and beyond direct services costs. Many grants limit indirect costs to 15%
• contractual costs, such as cleaning/housekeeping, information technology, consultants, etc.
• non-personnel costs – rent, utilities, telephones, office supplies, program supplies, staff mileage, staff training/development, etc.
• capital costs -these are one-time major costs for equipment, buildings, vehicle costs (and can include replacing computers for the agency).
• Include an income budget showing all sources including in-kind contributions such as – goods and/or services provided in lieu of funds.

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